Premium Event Sales Coordinator - University, FL

Description · The Role ( · ON-SITE · ) · The Premium Event Sales Coordinator is primarily responsible for providing assisting clients in their process for booking private events with Legends Global at Doak Campbell Stadium. Other responsibility includes assisting the Senior Premi ...

Job description

Description
The Role (
ON-SITE
)

The Premium Event Sales Coordinator is primarily responsible for providing assisting clients in their process for booking private events with Legends Global at Doak Campbell Stadium. Other responsibility includes assisting the Senior Premium Events & Sales Manager and Sales Team Associates. The role includes planning, organizing, and executing events, sales activities, and marketing operations efforts.

The Premium Event Sales Coordinator should be a professional, team focused, positive individual. The Premium Event Sales Coordinator will work under the guidance of the Senior Premium Sales and Events Manager.

Company Overview:

Legends is a holistic agency that specializes in delivering solutions for legendary brands. We approach each project with our 360-degree service solution. Our Global Planning, Global Sales, and Hospitality service solutions collaborate on every project to ensure success across each of our six verticals including professional sports, collegiate, attractions, entertainment, international, and conventions.

Our intellectual property is our people. It's our expertise that makes up Legends. We know what it's like to be on the team, business, or athletic department side, which drives our passion in creating solutions for our partners. Collectively, our leadership has over 300 years of experience in sales and sponsorship, analytics and valuation, hospitality, and operations.

Responsibilities:

The Premium Event Sales Coordinator is primarily responsible for providing assisting clients in their process for booking private events with Legends Global at Doak Campbell Stadium. Other responsibility includes assisting the Senior Premium Events & Sales Manager and Sales Team Associates. The role includes planning, organizing, and executing events, sales activities, and marketing operations efforts.

The Premium Event Sales Coordinator should be a professional, team focused, positive individual. The Premium Event Sales Coordinator will work under the guidance of the Senior Premium Sales and Events Manager.

• The role includes planning, organizing, and executing events, sales activities, and marketing operations efforts
• They will work closely with key internal departments and building management, to ensure all aspects of events and programs are executed punctually and efficiently
• The coordinator will provide support and oversee the successful completion of projects for events, group sales, invoicing, and marketing
• The candidate must be flexible to work nights, weekends, and holidays
• Assist with coordinating all details for booked events, group sales, and stadium functions
• Handle client inquiries and ensure booked details are followed up on, ensuring clients' needs are met in alignment with existing agreements
• Maintain CRM systems ( Tripleseat) with client details, event schedules, as well as design Room Layout and Diagrams
• Coordinate event logistics, including vendor communication, catering arrangements, and client-specific requests for booked events
• Create BEO and Run of Show documents and ensure that all departments are informed of event details and changes
• Assist with tracking expenses related to events, ensuring that costs stay within established budgets
• Provide operational support on event days by ensuring all tasks are completed according to the event plan
• Communicate with internal teams (operations, catering, facilities) to ensure that all elements of the event are executed smoothly
• Serve as the primary contact for clients on event days, handling any last-minute changes or additional requests
• Create print materials for events, ensuring consistency with the brand and client preferences for directional signage
• Additional office management including but not limited to budgets, invoicing, expense tracking, billing, supplies and maintenance.
• Assist with maintaining an exceptional relationship with our partners.

Qualifications:

• Bachelor's Degree in a related area of study required.
• 2-3 years' service experience (attractions, sports or hotel industry preferred).
• Excellent interpersonal, verbal and written communication skills; ability to communicate effectively at all levels both internally and externally.
• Proficient in Microsoft Office and Adobe.
• Able to simultaneously manage a high level of detail across multiple projects.
• Able to work independently and manage time effectively.
• Able to maintain customer confidentiality and work well within a team environment.
• Able to balance internal priorities with client expectations.

Must be flexible to work nights, weekends, and holidays

Follow and encourage your team to follow all safety policies and procedures, including but not limited to looking for and reporting any unsafe work conditions, and complete company-wide safety training and any additional job specific safety training. Report all safety incidents (injuries and illnesses) into the company's risk management system (Origami Risk) on the same day that the safety incident has been reported to you.

Legends is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information.