- Handles telephonic inquiries, typing, filing, communication and correspondence (i.e., monthly reports, memorandums, faxes, briefings, and spreadsheets)
- Setup and maintain extensive filing system to track all incoming and outgoing information
- Institute and upgrade procedures to increase office efficiency
- Responsible for scheduling all meetings and conferences
- Responsible for communications, logistics, event tracking, documenting, capture history, scheduling and development of preparatory briefings
- Conducts weekly interaction directly with the KSA Embassy on visas, passports and foreign visitor requests
- Interprets and implements foreign disclosure and international regulations for the KSA FLO
- Produces, provides quality control and distributes reports, which may include budget, event master calendar, scheduling, conferences and ensures all meeting requirements and notifications are current and coordinated with external stakeholders
- Responsible for KSA FLO strategic office planning and implementation to meet both near and far-term objectives
- Provides analysis on FMS case funds to determine impact to future FLO office support plans and makes recommendations or changes where needed
- Coordinates and provides estimates for the office's travel arrangements
- Update Action Items for Preliminary Study, Program Management Reviews, and Working Sessions
- Responsible for all internal program purchase requisitions for equipment and supplies
- Ensures office support accounts (E.g., Phone, Internet, janitorial, Pest Service) are kept in good standing and monthly bills paid
- English to Arabic translation. Must be able to speak, read, and write both English and Arabic fluently
- 10+ years of experience providing executive level assistance
- Demonstrated willingness to work in a team environment and the ability to work independently while prioritizing and supporting multiple tasks
- Proficiency in Microsoft Office applications
- Excellent written and verbal communication skills
- Ability to fluently speak and write English and Arabic
- Candidate must be a US Citizen
- Possess (and be able to maintain) a Secret Clearance
- Bachelor's Degree
- Experience supporting Foreign Military Sales programs
- Strong social skills
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Foreign Liaison Officer Lead Assistant - Huntsville, United States - KBR
Description
Title:
Foreign Liaison Officer Lead Assistant
The incumbent will serve as the Lead Assistant to the Foreign Liaison Officer (FLO) for the Missile Defense Agency (MDA) and Kingdom of Saudi Arabia (KSA) Foreign Liaison Office.
They are responsible for the operation, coordination, priority of work effort and efficiency of the daily operations of the KSA THAAD FLO office.
DUTIES AND RESPONSIBILITIES
All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.
