Special Events Coordinator - West Lafayette, United States - Purdue University

Description

Job Summary

Create unique guest experiences for internal and external constituents of the College of Health and Human Sciences (HHS). Plan and execute events, on and off campus, designed to serve the mission of HHS. Develop/coordinate event communication pieces (e.g., emails, letters, forms, packets, registrations, invitations, reminders, pre-event emails, printed programs, PowerPoint slides, screen dresses, etc.). Manage the registration process via the appropriate software before, during and after each event, develop attendee lists, creating name tags and code participations post-event. You'll be responsible for onsite event management (setup, teardown and follow-up processes), including facilities, food and beverage, signage, displays, audio-visual equipment, security, and supervision of volunteers. Capture appropriate photos, video or other collateral to advertise events. The position must be able to work evenings, weekends and must be able to travel. The position must also be able to handle confidential information.

Required:

• High school diploma/GED
• Four years of experience in event planning, conference coordination or hospitality management.
• Combination of related education and experience will be considered including associate degree and two years of experience.
• Capable of articulating the strategic mission of Purdue University and the Purdue for Life Foundation with tact and diplomacy.
• Must be able to multitask and be detail-oriented.
• Excellent verbal and written communication skills.
• Must demonstrate strong planning/organizational, problem-solving, project management, customer relations, and critical thinking skills.
• Ability to influence and build work relationships among a diverse workforce at all levels.
• Must be able to work under pressure and with frequent interruptions.
• Excellent computer skills, including Microsoft Office and Adobe Creative Suite.
• Must be able to occasionally lift up to 30 pounds, with or without assistance.

Additional Information:

• Purdue University will not sponsor employment authorization for this position
• A background check will be required for employment in this position
• FLSA: Exempt (Not Eligible for Overtime)
• Retirement Eligibility: Defined Contribution Waiting Period
• Purdue University is an EEO/AA employer fully committed to achieving a diverse workforce. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply
• Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days