Payroll Clerk - Medford, United States - City of Medford

Description

• Maintain payroll data and prepare payroll warrants/reports.
• Compiles and maintains a complete payroll record for each employee including all payroll deductions such as for health insurance, dental insurance, life insurance, union dues, and deferred compensation.
• Completes payroll functions in order to ensure staff are paid in an accurate and timely manner.
• Reviews time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies.

• Reviews all electronic and paper timesheets, input weekly payroll, and ensure accuracy.
• Initiates or is provided with information pertaining to all appointments, salary increases, promotions, resignations and terminations, leaves of absence without pay and any other changes affecting the payroll.
• Processes employee benefits with outside vendors and reconcile payroll deductions.
• Completes ACA input and reporting; Establishes and maintains confidential employee files.
• Issues and records adjustments to pay related to previous errors or retroactive increases.
• Provides administrative support in order to ensure effective and efficient office operations.
• Provides administrative assistance/duties to the Treasurer/Collector duties, as necessary.
• Interacts with employees, administrators, department heads, as well as state and local agencies.
• Performs accounting duties related payroll and providing payroll reports to the Chief Finance Officer.

• Associate degree or equivalent in accounting, business, or closely related.
• Two (2) years' experience in payroll and/or municipal management, required.
• Must be bondable.

• Knowledge of modern payroll procedures and weekly payroll process.
• Working knowledge of modern office practices and procedures.
• Knowledge of Federal payroll laws.
• Familiarity with municipal government.

• Possesses effective organizational skills and ability to prioritize.
• Operates computer equipment and various software systems, including working knowledge of Excel and Word software.
• Establishes and maintains effective working relationships with employees, city officials, and the general public.
• Attention to detail and high level of accuracy.

• Ability to understand and follow complex, oral, and written instructions.
• Ability to identify errors and take corrective action.

• The work environment is in a standard indoor office environment.
• The noise level in the work environment is typically low to moderate.