1901 CIC Office Manager - Chicago - Communities Empowered Through Construction

    Communities Empowered Through Construction
    Communities Empowered Through Construction Chicago

    1 week ago

    Description



    • Oversee daily office operations, ensuring efficiency in workflows and software utilization.


    • Manage company correspondence, including emails, calls, and document organization.


    • Maintain office systems, supplies, and technology, ensuring smooth integration with QuickBooks, Stack CT, Project Scheduling 10, and Journeyman software.


    • Handle certified payroll processing, ensuring compliance with prevailing wage laws.


    • Manage invoices, purchase orders, and payments for subcontractors and vendors.


    • Work with accountants for bookkeeping and tax-related tasks using QuickBooks.


    • Track project budgets, expenses, and financial reporting.


    • Oversee compliance documentation for city, state, and federal regulations.


    • Assist in bidding and estimating processes using Stack CT software.


    • Track project schedules and milestones using Project Scheduling 10.


    • Coordinate with field teams on daily logs and reporting via Journeyman software.


    • Ensure permits, insurance, and licenses are current and accessible.


    • Act as the primary liaison between the company and city officials for permits, inspections, and regulatory approvals.


    • Maintain strong communication with clients, investors, and retail tenants involved in development projects.


    • Coordinate with partnering companies, including minority-owned subcontractors, architects, and engineers, ensuring smooth collaboration.


    • Assist in hiring, onboarding, and managing employee records.


    • Ensure safety training and certifications are up to date.


    • Organize team meetings, progress reviews, and site visit coordination.


    • Managing office software, project management tools, and IT support needs


    • Maintaining company databases, CRM systems, and cloud storage


    • Ensuring effective communication between office and field staff


    • Assisting with contracts, bid documents, and compliance paperwork


    • Ensuring adherence to local, state, and federal regulations


    • Handling confidential and sensitive company information



    Requirements

    • 27 Wards Resident Preferred 
    • 1 - 3 Years Working Experience  
    • Office Management
    • Microsoft Suite
    • Great Communications Skills
    • QuickBooks
    • Financial Reporting 
    • Project Management Tools


    Benefits

    TBC

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