Customer Service Representative - Tacoma, United States - ASC Profiles

Description

**Customer Service Representative**

Tacoma, WA, USA

Full-time

Job Posting Date: 21-Dec-2021

Shift: 1st Shift

Department: Customer Service

**Company Description**

**Company Description**

**NS BlueScope - Coated Products North America** (Coated Products) is a joint venture between Nippon Steel and BlueScope Steel. The Coated Product business operates in the United States, Malaysia, Vietnam, Thailand, and Indonesia, with its headquarters based in Singapore. This joint venture provides a strong platform to capture growth in new market segments. ASC Profiles LLC and Steelscape LLC are part of the NS BlueScope Coated Products business in the United States and is an industry leader on the forefront of offering innovative steel product solutions. With over 600 employees and eight manufacturing plants across the Western United States, we have built trusted brands which have served the construction industry for almost 50 years.

**AEP Span**, a Division of ASC Profiles, LLC is a leading manufacturer of architectural metal products, offering performance rated structural roof and siding. AEP Span affords the architectural community design flexibility and freedom of expression by allowing architects to design and specify roofing and framing systems for new construction and re-roofing applications. AEP Span blends traditional design with contemporary technology and tested values. The innovative thought that goes into the product design, customer service and consideration for the installer is what makes AEP Span's roofs and walls protect not only buildings, but reputations. AEP Span has operations in Tacoma, Washington; and West Sacramento, California.

**Job Description**

The purpose of this position is to manage the order fulfilment process including claims resolution. This position exists to coordinate customer orders and build customer relationships to generate business for ASC Profiles. Developing strong relationships within our customer base is critical as this position is the primary customer contact for coordinating phased, and single order processing, and is the internal pivot point for the customer to support departments: Sales, Operations, Purchasing, Credit, and Logistics. This position also functions to provide advice on order status, and offer technical support on product features, and installation guidelines. This position partners closely with an Outside Sales Representatives for a team approach to manage the territory and/or customer assigned. Often the primary contact with customer is ensuring proactive communication on all phases of the orders entered. It is important that this position has a strong understand of the product offer manual in order to provide accurate information and details to customers.

Primary Duties & Responsibilities

Receives purchase orders from customers and ensures all information is correct and matches quote provided by Outside Sales Representative; evaluate if order is backlogged or for cutlist. Ensures all pertinent credit information is collected prior to order entry.

Enter future orders are backlogged into SAP system to secure steel for standard and non-standard products following backlog guidelines. Enter purchase orders that include cut-lists into SAP in the appropriate production roll. Responsible for entering orders in truck load quantities, following customer sequence and bundling guidelines.

Understands production schedule to assign correct ship dates for orders based on shipping distance, mode of transportation or will call.

Issue order amendments to reflect changes made by customer or other departments; SPOC in managing the Order Amendment process to reflect changes made to customer orders by the customer, production, transportation or purchasing.

Maintains project files for active orders and ensures all changes are documented and included in the file.

Performs follow-up activities on will calls, order clarification, and other tasks as assigned, timely and consistently; documenting results, and follow-up actions; effectively coordinate/communicate with various internal departments to answer questions, provide clarification or make changes to orders. Facilitate claim resolution and recovery orders. Document complaint, enter complaint into the tracking system, investigate or take appropriate action to notify sales and management.

Performs bi-weekly updates for backlogs; weekly updates for aged inventory reports.

Has all order entry double checked by a peer and in turn helps double check peers order entry.

Locates coil batches used on orders and provides Mill Test Reports to customers.

Answers incoming calls and direct to others as necessary.

**Qualifications**

**Minimum Required Experience & Qualifications**

HS Diploma or GED

2 years customer service experience or equivalent industry experience

ERP experience

**Preferred Experience & Qualifications**

Bachelors degree or at least 3 years additional experience in lieu of degree plus

2+ years customer service experience in construction related or manufacturing environment

2-5 years building products experience - either commercial or residential

Project management experience

Knowledge of SAP Software or MS Dynamics

Knowledge of manufacturing processes and procedures

Knowledge of ASC Profiles Products; AEP Span preferred

**Key Competencies**

Ability to multi-task, prioritize and manage time effectively

Ability to work positively with cross-functional employees.

Analytic Skills

Dispute resolution / negotiation skills; ability to read specifications and drawings;

Excellent communication skills, both written and oral

Excellent customer service skills

Highly motivated with a desire to be successful

In-depth understanding of phased projects, scope and i.e. timeframes

Must be experienced in Microsoft Windows, Word, Excel, PowerPoint and MS Outlook.

Possess math skills, including the ability to work with fractions and decimals

Project management skills

Safety Orientation

Self-starter; high achievement orientation

Solid command of Microsoft Word, PowerPoint and Excel

Strong Data Entry

Strong organizational skills

Strong passion for providing excellent customer service

Team player

**Working Conditions/Special Notes**

Customer Contact

Extensive client contact, visibility, interaction, and exposure. May be required to host clients (existing or potential) and/or speak to senior level executives.

Work assignments are typically deadline driven

Computer usage may be required up to 90 percent of the time and include heavy periods of keyboarding, repetitive motion, and/or eye strain

Safety equipment or protective gear is required as necessary (e.g., insulated gloves, protective eye wear, hearing protection, hard hat, arm guards, safety shoes) when on production floor; occasional.

**Additional Information**

The preceding job responsibilities and tasks were designed to indicate the general nature and level of work performed by associates in this job. It is not designed to contain or be interpreted as a comprehensive inventory of all job duties and responsibilities required of associates assigned to this job. Associates may be required to perform other duties as assigned. Additional job competencies, individual goals, and performance measurements are set at the department level.

The benefits are just as rewarding as the work at BlueScope. To support our goal, we offer a total compensation plan and an outstanding benefits package that includes health insurance, life insurance, short and long term disability, paid time off, and retirement.

**EEO Employer/M/F/Disabled/Protected Veteran**

**BlueScope is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status, as a protected veteran, among other thin