Accounts Payable Associate - Laramie - Premier Bone & Joint Centers

Description

Job Summary:
Responsible for managing, maintaining, and analyzing accounts payable information. Facilitate internal and external reimbursement for services to ensure efficient and effective operations of Premier Bone and Joint Centers. Maintain accurate records by scanning, filing, and reviewing files within the electronic filing system following the QA/QC (Quality Assurance/Quality Control) measures. Assist with financial reporting, benchmark surveys, credit card reconciliation, and unclaimed property reporting. Assist CEO with any clerical duties and special projects as needed.
Essential Duties and Responsibilities:
Accounting

• Knowledge of basic accounting principles.
• Assist with benchmark surveys.
• Assist with the reporting of unclaimed property to the State of Wyoming.

Finance

• Work on special financial related projects and reports as needed.
• Create cash deposits; distribute per the Bank Bag Policy.
• Ability to analyze financial reports.
• Ability to prepare statistical and narrative accounting reports.
• Ability to perform mathematical computations accurately and quickly.

Assist with Credit Card Reconciliation

• Coordinate with vendors on their acceptance of corporate credit cards for invoice payment.
• Manage credit card authorization forms and modify vendor settings in Accounts Payable system to initiate credit card payments.
• Collect and reconcile receipts for the corporate credit cards and allocate distribution of charges on the cards during process of payment.

Assist with Accounts Payable

• Enter accounts payable for payment processing; work with vendors and employees responsible for supply orders to ensure timely payment.
• Receive and answer questions from directors and managers related to activity within their cost centers.
• Scan, file, and manage accounts payable, credit card, and patient refund information filed electronically for accuracy and legibility.

Electronic Filing System

• Maintain accurate records by scanning, filing, and reviewing files within the electronic filing system following the QA/QC (Quality Assurance/Quality Control) measures.

Other Duties and Responsibilities

• Special projects and clerical functions for CEO, as needed.

Shared Duties and Responsibilities:
Communication

• Maintain an open line of communication with physicians and staff, to promote high employee morale and a professional clinic atmosphere.
• Handle a variety of matters involving contact with various staff and the public.
• Communicate effectively and in a timely manner utilizing the appropriate chain of commend.

Trend and Development Knowledge

• Maintain knowledge of trends and developments in the field by reading appropriate articles, journals, and related material, and by attending seminars, conferences, etc.

Organizational Skills

• Skills in organizing work, making assignments, and achieving goals and objectives.

Customer Service

• Skill in customer service and working with a variety of people.

Provide Assistance

• Provide information and assistance to the Director of Finance and CEO as needed.

Professional Development

• Participate in professional development activities.

Additional Duties

• Performs other duties as directed/required to ensure efficient operations of Premier Bone & Joint Centers.

Interpersonal Skills:
Professional Image

• Follow dress code.
• Project a pleasant and professional image per company policy.

Flexibility/Stressful Situation

• Respond with flexibility to changing work load and/or assignments.
• Stay organized and function under stressful situations.

Working Relationships

• Ability to establish and maintain effective working relationships with physicians, co-workers, and the public, that harbor a friendly, yet professional interaction.
• Demonstrate willingness to readily interact with other staff members and department leaders.

Initiative

• Exhibit initiative and self-directed behavior.
• Accept responsibility for own professional growth and personal conduct by seeking knowledge in work specific areas, taking advantage of opportunities at work to observe and volunteer.

Independence

• Ability to work independently, make decisions, and solve problems.

Other Duties

• Perform other duties as directed/required, to ensure efficient operations of Premier Bone & Joint Centers.

Adherence to Facility/Departmental Policy:
Confidentiality

• Observe confidentiality of information in regards to patients, physicians, and fellow employees; ability to maintain confidentiality under HIPAA standards.

Attendance/Punctuality

• Maintain a good attendance record and arrive to work punctually.
• Utilize established time clock system appropriately.

Overtime

• Able to substantiate overtime, minimize overtime and adjust hours as needed.

Cell Phone Use

• Cell phone may be used for business purposes only.
• Utilize cell phone for personal use only during breaks or meal periods out of the public eye.

Care of Environment, Equipment, & Supplies:
Clean, Neat, Safe Environment

• Maintain a clean, neat, and safe environment for patients and staff, including personal work areas.

Office Equipment Skills/Malfunctioning Equipment

• Utilizing correct/safe technique when using equipment and notify manager of malfunctioning equipment.

Requirements
Education:
Associates Degree - Accounting - Required
Bachelors Degree - Related Field - Preferred
Experience:
Related Office Experience - Required
General Accounting Knowledge - Required
Physical Requirements:
Seeing - Must be able to read reports and use a computer - Constant
Hearing - Must be able to hear well enough to communicate with physicians, medical staff, administrative staff, and co-workers - Constant
Speaking - Must be able to verbally communicate with physicians, medical staff, administrative staff, and co-workers - Constant
Grasping - Must be able to write and type - Constant
Weight Demands:
Lifting - Must be able to life up to 25 pounds or less - Occasionally
Working Conditions:
Environmental Hazards

• The fast paced environment may lead to increased levels of personal stress and demand high mental acuity.

Physical Hazards

• Physical harm is possible when performing physical requirements, as listed above.
• Exposure to communicable disease, bodily fluids, and/or toxic substances is possible and can be physically harmful.