Associate Director, Human Resources - Montevallo, United States - University of Montevallo

Description

General Description

The purpose of this position is to serve as the senior level staff member responsible for assisting the Human Resource Director in the operations of HR.

The Associate Director works to develop and implement policies and programs to ensure the highest quality of service.

The Associate Director will provide leadership in critical areas of Human Resource Management, including, but not limited to, compensation/classification, salary administration, benefits administration, and human resources information systems.

Essential Job Duties ESSENTIAL JOB DUTIES RELATING TO HUMAN RESOURCES OPERATIONS:

1. Oversee the day-to-day compensation and classification processes while ensuring compliance with established processes and procedures and with federal laws and regulations; completes survey requests from outside agencies, including the Department of Labor, College and University Professional Association CUPA-HR and Society for Human Resource Management SHRM and compares results to university salaries; prepare salary queries and reports in Banner HR/Payroll, Argos and excel; research pay issues; assist Director with various projects and documents to include pay plan development and reference guides;

2. Assist with the annual salary administration process for faculty and staff, including report preparation, CUPA/OES salary comparisons, Banner updates, and salary change notifications to faculty and staff;

3. Plan, design, develop, configure, test, document, maintain, and administer Human Resources related systems and applications to ensure effective business processes; provide support and project management for Human Resources related systems and applications, including analysis, design, development/configuration, testing and deployment of solutions, and post-production support/maintenance; Design, optimize and automate HR processes by identifying and analyzing current practices to make recommendations for process improvements;

4. Create and update manuals, training materials, and related documents; train departmental users; maintain Electronic Personnel Action Form (EPAF) approval queues in the Banner HR/Payroll system to include running reports daily; interact with faculty, staff, department heads and administrators in response to salary plan administration, web time entry/leave reporting, EPAFs, and other applicable policies, procedures, and practices;

5. Supervise HR staff, including assigning duties, approving time off, preparing evaluations, approving timesheets, and handling disciplinary issues;

6. Stay abreast of Fair Labor Standards Act (FLSA) wage and hour laws, ERISA 2.0 Secures Act, EEO requirements, I-9 guidelines, and other applicable laws and regulations; participate in special projects and process improvements related to HR and compensation, including implementation and maintenance of Electronic Personnel Action Forms, Employee Self Service (Employee Profile) and PeopleAdmin;

7. Conduct research and analyze data on assigned projects; research and maintain Standard Occupations Codes (SOC) in Banner based on classifications; serve on workgroups or committees, as assigned; ensure confidentiality of employee information;

8. Notify employees of training requirements and completion of statement of economic interest as set by the Alabama Ethics Commission.

9. Assist with the preparation and delivery of training and development;

10. Assist in preparing and monitoring the departmental budget and unit plans as requested;

11. Explore and recommend changes in technology that will enhance HR's ability to be an effective consultant and strategic partner;

12. Assess trends and developments in benefits offered by similar institutions to maintain competitiveness in attracting employee talent; conduct benefit surveys and comparisons;

13.

Assist the Director with all aspects of the University's insurance benefits (medical, dental, life, LTD, and optional insurance), retirement benefits (401(a), 403 (b), and 457), and Section 125 plan; ensure compliance with Secure 2.0 Act and communicate benefit plans and options to employees and supervise enrollment procedures.

14.

Oversee administration of FMLA and Paid Parental Leave requests and provide counseling to employees and managers regarding FMLA and Medical Leaves of Absence.

15. Pursue innovative ideas for wellness programs; develop and oversee the administration of such programs;

16 .

Evaluate new and existing products to address needs and assist in developing recommendations for new products; assist with maintaining the departmental website; serve on various University committees; ensure confidentiality of employee information.

Additional Duties Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive.

There will be other duties as assigned.

The individual holding this position will serve as a representative of the University and, as such, shall promote a positive impression by demonstrating a collegial and professional customer-service approach at all times.

Knowledge, Skills and Abilities Strong strategic and business acumen
Ability to reason critically and proactively
Strong ethical values and the ability to maintain strict confidentiality
Advanced knowledge of Human Resources and the laws that govern all facets of the employment process
Advanced MS Excel, MS Word, and Data Base skills
Proficient with HRIS software
Excellent interpersonal, leadership, and coaching skills
Excellent communication skills, both verbally and in writing
Ability to recognize and protect confidential information
Ability to interpret, apply, and enforce University policies and Federal and State laws
Ability to manage multiple projects with demanding time frames Education and Experience The educational requirement for this position is: Bachelor's degree in a related field;
Education substituted for experience? No

The experience requirement for this position is: Five years of progressively increased autonomous responsibility in the field of human resource management.

Experience substituted for education? No Licenses, Certification or Registrations Certifications, licenses, professional designations, or other qualifications required for this position include:
None

Certifications, licenses, professional designations, or other qualifications preferred for this position include:

PHR, SPHR Environmental Working Conditions Indoor Travel Requirements Light Travel Number of Vacancies Desired Start Date Physical Requirements The physical activities required for this position involve:

Standing:
Under 1/3 walking: Under 1/3 of the time sitting: Over 2/3 of the time; using hands: Over 2/3 of the time;

reaching with hands and arms: Under 1/3 of the time; climbing or balancing: Never; stooping, kneeling, crouching, or crawling: Under 1/3 of the time; talking or hearing: Over 2/3 of the time; tasting or smelling: Never.

This position requires lifting:

Up to 10 pounds:
Under 1/3 of the time.

This position has the following special vision requirements:

• Ability to view information both in print and electronically.