Executive Secretaries - Albany, NY

Job summary

Health Advocates Network is seeking an Executive Secretary to work at a facility in Albany, NY. These are registry positions with our company.

Responsibilities

• Proofreading and reviewing all outgoing correspondence
• Coordinating Freedom of Information Law requests
• Coordinating Executive Correspondence for OPMC
• Coordinating responses from the OPMC Web Mailbox
• Coordinating calendars and scheduling meetings
• Coordinating with the fiscal unit regarding the procurement of temporary personnel services
• Working with the Board for Professional Medical Conduct
• Working with the Director of Administrative Services
• Maintaining organizational charts and employee roster information
• Liaising between internal and external stakeholders
• Tracking Clinical Reviewer Quality Assurance assignments
• Participating in administrative unit Quality Assurance programs
• Supervising and/or training paraprofessionals or other support staff

Qualifications

• Prior administrative or secretarial experience supporting multiple senior level executives
• Excellent communication (written and verbal) skills
• Excellent problem-solving and research skills
• Excellent organizational skills
• Proficiency with Microsoft Office Suite programs
• Experience coordinating meetings and calendars of multiple senior level executives
• Experience with office operations

Benefits

• Medical
• Dental
• Vision
• Term Life
• Short-Term Disability Coverage
• 401K

Job description