Logistics Coordinator - Schaumburg, United States - Village of Schaumburg

Description

VILLAGE OF SCHAUMBURG

Human Resources Department

101 Schaumburg Court,Schaumburg, IL 60193

The Village of Schaumburg is a thriving community of 78,723 residents located 11 miles west of O'Hare International Airport and approximately 26 miles northwest of Chicago. Not only is Schaumburg the twelfth-largest community in the State of Illinois, but it is also home to the second-largest concentration of retail, office, and commercial activity.Notable village distinctions include being rated as an excellent or good place to live by 95% of respondents in the National Community Survey;having multiple highly-awarded and accredited departments; being selected as a Best-In-Class-Employer by Gallagher for midsize employers and being recognized as a Better Business Town by The Better Business Bureau of Chicago and Northern Illinois.

The village employs approximately 600 employees in 12 departments, including police, fire, engineering and public works, communications, community development, cultural services, economic development, finance, general government, human resources, information technology, and transportation. Our employees work to serve the residents and strive to make Schaumburg the best community it can be.

NOW ACCEPTINGAPPLICATIONS FOR THE POSITION OF:

Logistics Coordinator (Police Department)

Interested candidates are encouraged to apply as soon as possible. Interviews will be conducted as applications are received. This position will remain open until filled.

STARTING PAY RATE: $ $34.56 per hour based on a 40-hour workweek. Salary dependent on qualifications. The salary range for this position is $ $45.20. This position is represented by a union; you may refer to the AFSCME collective bargaining agreement available on our website.

Please attach as part of your application all necessary documents verifying that you meet the minimum qualifications for the position.

JOB SUMMARY:

This position shall have the necessary skills, knowledge, and ability to coordinate all reporting, scheduling, and information maintenance procedures within the area of logistics responsibility. This position shall possess the necessary organizational, management, technical, interpersonal, and communication skills necessary to perform all assigned duties and responsibilities of the position.The ideal candidate will need to effectively communicate to a full range of people, be a critical thinker, and be fiscally responsible. We are looking for a team member who will be able to shift gears comfortably, and have the ability to prioritize multiple projects, organize time and work cooperatively with others.

JOB DUTIES:

1. Oversees all facilities issues, such as utilities, remodeling, parking lot, building maintenance, etc, works closely with the Engineering and Public Works department and Community Development Orders supplies, oversees daily maintenance, and repairs for the detention center.

2. Administers the department quartermaster system. Adjusts hours to accommodate quartermaster needs for midnight shift. Reconciles the quartermaster credit card statement by reviewing invoices for accuracy and obtaining receiving and backorder information. Enters and processes all quartermaster requisitions utilizing the quartermaster Access program.

3. Oversees twenty-four hour maintenance staff. Works closely with maintenance supervisor and Engineering and Public Works to resolve any maintenance issues. Schedules special cleaning assignments which entail adjusting hours to accommodate weekend cleaning schedule. Monitors all contractors working at the Public Safety facility. Assists the Administration Division Manager with daily administrative functions of the logistics area.

4. Purchases and maintains department equipment, supplies, and materials using requisition/purchase order procedures. Oversees department shipping and receiving of bulk items. Monitors inventory on all department property under one thousand dollars ($1, in value, coordinates with division equipment custodians. Prepares and submits asset removals for police department assets.

5. Coordinates building projects and upgrades for the public safety facility. Solicits quotes and prepares justifications for the projects. Maintains and manages building and department property.

6. Administers and manages the village wide electronic proximity card reader system. s which entails programming of the software, approvals for access requests, schedules repairs for all village buildings, and runs weekly and special request reports. Administers, manages, and programs of the detention center proximity card reader system which includes keeping user information current, ensures software is up to date and runs bi-monthly backups of system.

7. Works with the Purchasing Division on division budget and purchasing issues. Assists with budget process by soliciting quotes and preparing budget justifications for the Logistics and Quartermaster budget.

8. Maintains liaison with all other divisions and components of the department to ensure a high degree of cooperation and operating efficiency. Coordinates database and program Customer Service Requests (CSRs), equipment and office moves for any employee changes.

9. Assists the Nursing Division and Engineering and Public Works with the Rx Program.

10. Oversees vending machines at Public Safety which entails resolving employee and vendor issues.

11. Performs other duties as assigned.

QUALIFICATIONS:

1. Bachelor's degree in logistics management, information technology, project management, or a related field.

2. A minimum of three years of experience in an information processing and customer handling role, preferably in an administrative function responsible for project administration, program management, or communication systems administration, preferably within public safety.

3. Possession of a valid driver's license.

4. Proficiency with current computer software systems, including email, calendar programs, job specific software, and customer service systems preferred or within the first six months of employment.

BENEFITS:

The Village of Schaumburg has a competitive benefit package with coverage that begins on the first day of employment and includes: flexible benefit Section 125 plan including health, dental, vision, and life insurance as well as medical and dependent care flexible spending accounts, and a retirement plan through the Illinois Municipal Retirement Fund. The Village also provides paid holidays, paid vacation, sick leave, tuition reimbursement, succession development, and more.

SELECTION PROCESS:

Candidate screening process may consist of an application review, skills testing, employability assessment, interviews, reference checks, and other job-related testing or verifications. Chosen candidates will be subject to a background and criminal history investigation, and qualifying pre-employment medical examination and drug screen (including cannabis).

THE VILLAGE OF SCHAUMBURG IS AN EQUAL OPPORTUNITY EMPLOYER