Venue Admin Coordinator - University of Miami

LEGENDS GLOBAL · Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. · Our network of 450 venues worldw ...

Job description

LEGENDS GLOBAL

Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach.

Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component of feasibility & consulting, owner's representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking of world-class live events and venues.

The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career.

Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. If this sounds like a winning formula for you, join us

UNIVERSITY OF MIAMI AND LEGENDS GLOBAL

The University of Miami has entered a long-term partnership with Legends to oversee athletics ticket sales, customer service, annual fund solicitation/engagement, ticket operations, digital marketing, corporate partnerships, and multi-media rights opportunities.  In addition, Legends will represent the University in developing campus-wide strategic partnerships.  As the exclusive partner for Miami Athletics, Legends will engage Hurricanes fans and donors, local and regional South Florida businesses, and national brands with unique and integrated sponsorship, ticketing, and hospitality options.  

THE ROLE

The Venue Admin Coordinator will play a vital role in supporting the Legends Global Sales Executive team at The University of Miami. This position is responsible for overseeing daily administrative operations, budget and expense management, vendor coordination, and office experience initiatives. The ideal candidate will serve as a key liaison between leadership, staff, and external partners—ensuring smooth communication, operational efficiency, and a positive, professional work environment. This individual must be highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced, team-oriented setting.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Manage calendars, meetings, and communications for project leadership.

• Oversee daily office operations, including supply management, vendor coordination, and facility upkeep.

• Process and track invoices (account receivables, payables) expenses, and budgets

• Contract Management

• Assist in compiling and fulfilling expense reimbursement process for Executive Leadership team

• Coordinate onboarding and offboarding for staff, including IT setup, workspace preparation, and internal announcements working with internal and external stake holders.

• Support internal engagement through staff events, celebrations, and communications.

• Assist with logistics for client events, meetings, and activations.

• Manage scheduling and payroll for hourly employees and interns.

• Partner with internal teams such as HR, Legal and Finance to manage vendor contracts and agreements and arrange for secure and efficient routing and record keeping.

• General event and logistics support as determined by Executive Leadership Team

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge,

skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE    

• Bachelor's degree in business administration, operations, sports management or related field preferred.

• Proven ability to manage multiple priorities and meet deadlines.

• Strong communication, organizational, and interpersonal skills.

• Proficiency in Microsoft Office, expense management, and project management platforms (e.g., Concur, Asana).

• Experience in sports, college athletics, higher education, entertainment, or hospitality industries a plus.

COMPENSATION

Competitive pay and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

WORKING CONDITIONS

Location: On Site (Coral Gables, FL)

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

NOTE:

The essential responsibilities of this position are described below the above headings. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.