- Performs technical clerical work involving the exercise of independent judgment.
- Exercises independent judgment in selecting and transcribing data from documents that have not been pre-examined or coded.
- Determines work priorities for a section or clerical function.
- Formulates procedures and methods in keeping with general policy.
- Makes appointments for supervisor; receives and screens visitors.
- Responds to telephone questions and inquiries from visitors on departmental policies and procedures.
- Performs the mail run.
- Receives, logs, sorts, and distributes mail.
- Composes routine correspondence to students or the general public.
- Posts bookkeeping information and prepares summary reports.
- Types, letters, reports, forms, and other materials from notes, rough drafts or dictation.
- Maintains a variety of complex and/or confidential records and files.
- Assembles and organizes materials used by the supervisor in completing work assignments.
- Prepares annual appointment and budget forms, periodic reports, class and/or office schedules.
- Coordinates the details of the office to which the incumbent is assigned; supervises and train clerical employees.
- Performs specialized functions and completes special projects.
- Develops office forms and initiates office procedures or changes in office procedures.
- Greets and directs visitors, staff, faculty and students.
- Reviews work of other clerical employees.
- Performs other duties as requested.
- Working knowledge of office practices and methods.
- Ability to perform mathematical calculations and/or verify information accurately.
- Ability to coordinate work with other employees, providing direct instruction or supervision as assigned.
- Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of organizational policies and activities.
- Ability to establish and maintain effective work relationships with students, faculty, staff, and the public.
- Ability to communicate effectively orally, by phone, in person, and in writing.
- Ability to represent the department and University in a friendly, courteous, and professional manner.
- Ability to use a personal computer and other office equipment, including related university software and email.
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Senior Secretary - Denton, United States - Texas Woman's University
Description
Performs responsible and complex duties associated with a specialized clerical function.Duties may be generally described as:
planning, assigning, coordinating, directing, scheduling, evaluating, verifying, training, and processing of information. A thorough knowledge of policies, procedures, and methods for the area of responsibility is required. Initiative and independent judgment are frequently exercised in formulating procedures or methods, and in program coordination.
Work is performed under general supervision within established policies and procedures and performance is based upon completion of assignments and results obtained.
The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.ORGANIZATIONAL RELATIONSHIPS
Reports to:
Designated supervisor
Supervises:
May supervise clerical employees
ESSENTIAL DUTIES - May include, but not limited to the following:
ADDITIONAL DUTIES
Four years of progressively responsible clerical experience. Additional job-related education may substitute for some of the required experience on a year-for-year basis.
Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position.
PHYSICAL DEMANDS
The physical demands described in the Essential Duties and below are representative of those that must be met by an employee to successfully perform the essential duties of this job.
The employee may be required to travel.
WORK ENVIRONMENT
All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment. Work is normally performed in a typical interior work environment.
SAFETY
TWU promotes a safe working environment.
Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment.
Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management.
Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources and Risk Management within 24 hours of the incident.
Previous university experience a plus. The Sr Secretary position has been vacant for over three years. Numerous attempts to fill this position in Houston have failed. The position is also not able to be reclassified as an Administrative Assistant position in Houston.Post-COVID, many abilities are available for the Sr Secretary to assist Houston remotely, and with a change of Denton faculty, the need for an in-person Sr Secretary is greater in Denton.
