People & Culture Executive Coordinator - Baltimore - ASH People LLC

Description

ASH Hotels designs, develops, owns and operates a very special collection of properties. In our world, a hotel is much more than a destination to meet, dine, or sleep. Rather, it is a dynamic site of imagery and emotions, interactions and sensations manifesting within the walls of a beautifully restored local legend - a living movie set. An ASH hotel is a connection to the past and a beacon for the future, layered in nuanced storytelling that invites exploration time and again.

Hotel Ulysses is a place where wanderers from anywhere can come for one?of?a?kind experiences whether they are popping out of their Baltimore studio for a drink or need a place to stay during their east coast tour. To venture into Baltimores rich history and vibrant community by way of the landmark Latrobe building feels only natural an icon with a checkered past that has been restored to carry on its legacy. Nestled into the neighborhood of Mt. Vernon, the sprawling site houses 116 guest rooms alongside Blooms, an eccentric cocktail lounge, and Ash-Bar, a salon style caf. Far from a support for tourists, Ulysses stands firm as a contributor and tableau vivant of Baltimores artistic traditionand its contemporary evolution.

About the role

We are seeking a detail?oriented and personable People & Culture Executive Coordinator to join our team. This dual?role position combines human resources management with executive assistant duties, supporting both our staff and leadership. The ideal candidate will be a versatile professional who thrives in a dynamic hospitality environment and can seamlessly balance people management with administrative excellence.

Key Responsibilities

• Handle confidential information with discretion and professionalism
• Manage full?cycle recruitment including job postings, screening, scheduling interviews, and onboarding for all hotel positions.
• Maintain employee records, personnel files, and ensure compliance with labor laws and hotel policies
• Provide payroll processing support.
• Assist RDPC in conducting new hire orientations and monitor ongoing training programs assigned through Rippling
• First point of contact for employee relations issues, mediate conflicts, elevate as needed, and maintain positive workplace culture
• Act as neutral witness in employee coaching & counseling sessions, taking notes on all conversations.
• Ensure compliance with OSHA, hospitality industry regulations, and employment law
• Work with GM and RDPC to plan employee engagement activities to celebrate birthdays, work anniversaries, create and post new hire announcements, prepare holiday treats and events etc.
• Coordinate monthly HR/GM breakfasts and afternoon gatherings.
• Sends employee birthday cards, gifts for births, condolences, etc.
• Create and post flyers for employee events
• Send out all internal communication as it relates to new hires, onboarding, upcoming activations, employee events, etc.
• Process pay changes and other employee updates in Rippling
• Support RDPC and senior leadership needs on a daily basis
• Other duties as assigned.
• Provide administrative support to General Manager including calendar management and correspondence
• Prepare reports, presentations, and meeting materials
• Maintain ongoing inventory and ordering of all supplies for both hotel P&C offices.
• Assist with basic accounting: submitting invoices, manage expense reports etc.
• Schedule and organize management meetings, take minutes, and track action items
• Handle confidential information with discretion and professionalism
• Assist with special projects, vendor management, and hotel events

Qualifications

• 2+ years of HR and executive assistant experience, preferably in hospitality
• Familiarity with HRIS systems and Microsoft Office Suite
• Basic knowledge of employment law best practices
• Bachelor's degree in human resources, Business Administration, or related field preferred

Working Conditions

This position operates primarily within the hotel property with occasional time spent in hotel departments to build relationships and visibility. Standard business hours with occasional evening or weekend support needed for employee events or new hire orientations. Must be comfortable navigating the hotel property including back?of?house areas. Regular computer work and some physical activity is required including filing, setting up event spaces, and walking the property.

What We Offer

This role provides an excellent foundation for a career in People & Culture with hands?on experience across the full employee lifecycle. We offer competitive compensation, comprehensive benefits, hotel discounts, mentorship from an experienced People & Culture team, and clear opportunities for growth as you develop your expertise. You'll gain practical experience in a fast?paced environment where your contributions directly impact employee satisfaction.

Salary Range

$25-$27 per hour, commensurate with experience.

Eligible to enroll in benefits after 60 days of employment

• Voluntary Short- and Long-Term Disability coverage
• Voluntary Accident and Critical Illness plans
• Voluntary Life Insurance
• 401k plan with generous company match
• Generous paid time off annually: 10 vacation days, 4 personal days, 5 sick days and 11 paid holidays
• Discounts at all Ash Hotels and Restaurants

Ash provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, or any other legally protected status. In addition to federal law requirements, Ash complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Ash expressly prohibits any form of workplace harassment based on race, color, religion, sex, national origin, age, disability, genetic information or any other legally protected status. Improper interference with the ability of Ash employees to perform their job duties may result in discipline up to and including discharge.