Senior Secretary.6050300 - Dallas, United States - Dallas County (TX)

Dallas County (TX) Dallas, United States

3 weeks ago

Description

Performs a variety of moderately complex secretarial and administrative tasks to support the daily operations of a division or department

Duties may include:
interacting effectively with the public, arranging meetings, and drafting/typing correspondence and reports. Works with minimal supervision and relies on experience and judgment to plan and accomplish assigned tasks.

Serves as a liaison for the division or department: greets visitors; screens and routes incoming calls; takes messages and/or answers routine inquiries.

Handles matters of a routine nature to include: following up on pending issues; researching, gathering and preparing information; and making decisions on routine matters as delegated by the supervisor.

Prepares, types or processes a variety of forms, documents, correspondence, including requisitions, instruments, bills, payments and/or receipts.

Arranges meetings, prepares agendas, rosters and related materials, and takes minutes of meetings. Arranges and confirms travel reservations.

May act as a lead to clerical support staff to provide guidance, training, coordination and monitoring of tasks to ensure effective and efficient completion.

Maintains/reconciles time and attendance reporting for departmental staff and processes personnel related forms.

Monitors or maintains inventory of files and supplies.

Performs other duties as assigned.

Graduation from an accredited high school/GED program. Three (3) years of job related experience or 45 hours of college or a combination of the two.

Ability to type 50 wpm, with proficiency in using word processing and database software.

Candidates for all clerical, administrative and/or secretarial positions will be required to take and pass at least one skill(s) test(s) which will be determined by the Elected Official or Department Head based on the position and the operational needs of the department.

Testing may include one or more of the following: 10-key, Coding, Data entry, Filing, Grammar, Math, MS Excel, MS Word, Proof Reading, Spelling, Sorting, Timed Typing (3 minute).

Ability to understand and follow written and verbal instructions, organize and process work and establish and maintain effective working relationships with other County employees and the general public.

May require prolonged sitting, standing, and ability to lift and carry up to 25 lbs. unassisted.

How to Apply:
All applications must be completed online through Dallas County website ). Please click on Employment. Click on Future Dallas County Employee, Click on Sign In then Accept Privacy Agreement. Click on New User if you have not registered.

Click on Login if you already have an account in Taleo OR Click on Current Dallas County Employees (Employees ONLY), Click on Sign In and Login.

Paper applications will not be accepted for this position.
The hiring process involves successful completion of each step or your application will be rejected.

The steps include Criminal History Review, Polygraph Examination, Initial Interview, Review of Personal History Statement and Documents, Physical Examination, Supervisory Interview, and Background Investigation.

Documents must be presented upon request:

The following are required:
Birth Certificate Social Security Card
High School Transcript or Diploma or GED Certificate or College Transcript
Texas Driver's License/Texas Identification Document Card (ID)

If applicable, the following are needed:
Certified college transcript(s)
Current marriage license
Divorce Decree(s) - complete decree
Military Discharge (DD-214 long form)
(MALES ONLY) Selective Service Registration Card or Exemption from Registration Proof of required licenses and/or certifications for certain positions

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