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Owasso

    Facilities Project Administrator - Owasso, United States - City and County of Denver

    City and County of Denver
    City and County of Denver Owasso, United States

    1 month ago

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    Full time
    Description

    About Our Job

    ABOUT THE LIBRARY

    The Denver Public Library (DPL) is a growing urban library system that serves the residents of the City & County of Denver. DPL sees more than 4 million visitors every year across its 27 locations, serves Denver's most vulnerable communities through outreach and mobile services, hosts thousands of programs a year and manages a collection of more than 1.4 million physical and digital materials. We believe a strong library is vital for a strong community. DPL is committed to serving the evolving needs of the community through inspired programming, diverse collections, culturally-representative spaces, and equitable policies & procedures. For more information, go to Find us on Facebook, Twitter, Instagram, YouTube and LinkedIn .

    ABOUT OUR TEAM

    The Facilities Management Department includes strategic asset management, master planning, design & construction oversight, project management, sustainability, operations, maintenance & repair of buildings and equipment, custodial services, delivery/courier, snow removal, landscape, and mail & supply management for the DPL system. The Facilities team is rapidly expanding to meet the needs of our community and internal customers.

    Our team office is located at the Central Library in downtown Denver; however, the nature of work is system-wide and often requires on-site meetings at DPL branch locations and other city offices.

    ABOUT THE JOB

    Denver Public Library is hiring a Facilities Project Coordinator to support the Facilities Planning, Design & Construction Manager. The Facilities Project Administrator is responsible for tactical activities related to capital improvements, including new buildings and renovation projects; provides coordination between the DPL stakeholders with project design consultants, building contractors; supports the full implementation of contracted services, products and project management work from inception to completion, warranty period and throughout the asset life cycle. Project coordination will include communication, documentation, scheduling and following up with stakeholders to ensure project completion and continuous process improvement.

    This is a new position and a critical role in taking the built environment to the next level in alignment with the library's Strategic Roadmap.

    About You

    Specifically, this position will be responsible for:

  • Assists in the organization and implementation of department initiatives and process improvements
  • Facilitates communication between project team members
  • Collaborates with project team members and follows up on outstanding action items
  • Organizes project files throughout the planning, design, and construction process
  • Conducts studies and/or research projects, within the scope of the functional area, prepares comprehensive reports that reflect findings and conclusions; recommends feasible solutions in areas that require attention or change, and implements approved recommendations
  • Supports ongoing condition assessments of the real estate portfolio and implementation of multi-year capital plans
  • Utilizes and generates reports from industry technology platforms
  • Serves as a secondary point of contact between internal and external teams
  • Collaborates with project team members and follows up on outstanding action items
  • Organizes project files throughout the planning, design, and construction process
  • Coordinates the close-out, transfer of data, turnover process, the transition into occupancy and warranty period
  • Provides administrative support such as taking meeting minutes, scheduling, distributing documents, and processing requisitions
  • Provides support for department leadership and other facilities projects as needed

    • Experience Requirement

    Three (3) years of project coordination experience in the Design, Construction and/or Facilities Management industry

    Required Skills/Competencies

  • Ability to read and interpret construction drawings and specifications
  • Strong communication and organizational skills
  • Proven success in a team setting, working with all levels of management
  • Strong written, verbal, and presentation skills
  • Basic Knowledge of: Commercial design & construction best practices Building systems and materials Project scheduling Building life cycle concepts
  • Ability to properly interpret library policies and procedures
  • Demonstrated ability in supporting complex projects
  • Ability to support multiple projects in various stages of the project cycle
  • Ability to organize and schedule meetings across multiple calendars
  • Ability to build and maintain positive relationships with a variety of people with different backgrounds and experiences.
  • Demonstrates initiative, resourcefulness, and organizational skills
  • Ability to prioritize competing priorities and follow projects through to completion
  • Demonstrates commitment to Denver Public Library values of equity, welcoming, connection, curiosity, and stewardship

    • Preferred Skills/Competencies

    Experience with industry technology such as Computerized Maintenance Management Systems (CMMS), Design & Construction Management software (ProCore, BlueBeam, etc.), task management programs (Asana), and Project Management software (MS Project/P6)

    Education Requirement

    College coursework in a related field required

    We expect this position to close on 5/31/2024, please submit a resume and cover letter at your earliest convenience.

    About Everything Else

    Job Profile

    LA2627 Business Operations Administrator

    To view the full job profile including position specifications, physical demands, and probationary period, click .

    Position Type

    Unlimited

    Library Hiring Range

    $56, $74,433.00

    Starting Pay

    56, ,433.00

    Agency

    Denver Public Library

    Assessment Requirement

    For information about right to work, click for English or for Spanish.

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