Accounts Receivable - Chatham, United States - Eastward Ho Country Club

Description

Reportsto: Assistant Controller / Director of Finance


EmploymentStatus: Full Time Year-Round; Benefit Eligible; or Part Time Seasonal, Non-Benefit Eligible


FLSAClassification: Non-Exempt; Hourly Position


Job Summary:

The Accounts Receivable/ Accounting Assistant is responsible for billing Club related usage, including food and beverage, golf activities, private events and other miscellaneous charges.

Responsibilities also include membership-related inquiries, daily cash application, collection activities, and various related accounting functions.

Requirements


Primary Responsibilities (include but not limited to):

• Prepare and send detailed member billing statements monthly.
• Work closely with other departments to coordinate billing and resolve discrepancies.
• Serve as the main point of contact for billing related inquiries. Research and communicate all resolutions directly with members, process any necessary adjustments or credits.
• Responsible for daily cash journal entries and other cash management functions.
• Oversees the system of internal controls over billing functions to minimize risk.
• Apply daily cash receipts to member accounts and prepare daily bank deposit.
• Reconciles customer accounts and manages accounts receivable collections.
• Performs general cost accounting and other related duties in the accounting department.
• Oversees Credit Book and maintains strong working relationship with the Pro Shop.
• Prepare dues and initiation income projections for the following year.
• Participate in the month-end closing process when required.
• Monitor and report on outstanding and overdue AR balances.
• Assist Accounts Payables position when needed, cross train to cover other positions.
• Participate in the annual audit process when required.
• Participate in the annual budget process when required.
• Performs other related duties as assigned.

Qualifications:

Required Skills:

• Proficient in Microsoft Word, Excel, and Outlook.
• Excellent accounting knowledge, organizational skills and attention to detail.
• Excellent communication and interpersonal skills necessary.
• Ideal candidate should be a self-starter, willing to take the initiative on tasks or issues.

Specialized Knowledge/Licenses Preferred:

• An Associate's degree in accounting or commensurate with experience is preferred, however not required.
• Knowledge and experience using club software, or hospitality software preferred.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Lift up to 30 pounds. May be asked to lift boxes of paper or IT equipment.
• Stand, walk, bend and lift for up to 12 hours a day.
• Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.