23-1015 Substitute Secretary - Marysville, United States - Marysville School District

Description

On-Call Substitute Position

Salary Schedule:
Miscellaneous Salary Schedule at


Minimum Qualifications:
Applicant must be at least 18 years of age to apply for this position.
Training is required that the district will provide upon hire.
Experience and/or training with cultural, ethnic, and language diversity preferred
Successful Washington State Patrol and Federal Bureau of Investigation Fingerprint Clearance
Proof of Immunization (if born 1/1/57 or later)
I-9 Employment Eligibility in compliance with the Immigrations Reform and Control Act
Completion of all district-required training thirty (30) calendar days from hire date

If you wish to be considered for permanent employment, you must upload one of the following documents to your application and apply for a permanent position:
high school diploma OR
high school transcript with graduation date OR
proof of GED OR
College diploma evidencing Associate'sdegree or higher OR
Official college transcript evidencingAssociate's or higher degree


Job Summary:

In the absence of the regular employee, the Substitute Secretary is responsible assisting with the coordination daily workloads and activities of school office or department; secretarial duties for Supervisor; communicating with and providing customer service to students, parents, staff, and/or outside agencies or vendors to meet district needs; preparing and processing a variety of documents, invoices, orders, etc.; processing a variety of district, state, or federal documents; inputting of data into computer (student, financial, budget); and monitoring budgets, grants, funds, and inventories as assigned.

Essential Job Functions:
This list of essential job functions is not exhaustive and may be supplemented as necessary.

Depending upon individual assignment, the employee may perform all or a combination of several of the following duties:

Provide customer service to students, parents, staff, and community including answer telephone, greet and direct visitors, resolve conflict, disseminate information, etc.

Answer incoming calls on multi-line telephone, direct callers as appropriate, and take and refer messages

Coordinate building functions and activities including telephone, intercom, alarm, security, equipment inventory; issue keys and maintain key records; arrange field trip transportation; and verify and secure substitutes, etc.

Monitor student attendance, maintain student discipline records, and assist with registering new and transfer students
Explain documents and requirements and answer procedural inquiries
Receive and receipt monies
Operate a variety of office equipment
Perform data entry, word processing, spreadsheet, and database functions
Coordinate with staff and outside agencies/vendors to ensure district and/or students needs are met
Monitor, maintain, and retrieve information for enrollment, budgets, grants, funds, inventories, etc. to meet district, State, and federal requirements
Create and maintain a variety of files (computer and hard copy including confidential files) to ensure accurate, up-to-date information is available
Prepare and process various district documents including travel requests, purchase orders, timesheets, calendars, correspondence, memos, budgets, reports, etc. to provide information to district, staff, students, parents, and community
Prepare and process various district documents to meet district, state and/or federal regulations
Identify account coding and distribution by school
Input various data into computer systems (student, financial, budget) to meet district, state, and federal regulations
Generate reports and other required information
Sort and distribute mail (internal and external)
Attend and/or schedule meetings and trainings as required
Order supplies, materials, and repairs as necessary
Monitor student workers in office area
Maintain consistent presence at assigned worksite and regular work hours
Professionally interact with students, staff, and public
Comply with all district policies and procedures
Perform related duties as assigned


Desired Skills:
Knowledge of proper English grammar, spelling, and usage in both oral and written communication
Knowledge of effective office operations and procedures, and alpha-numeric filing systems, district account codes, policies, and procedures, and state and federal policies and procedures
Knowledge of basic accounting principles and budget, financial, and statistical record keeping
Working knowledge of district-adopted software including Microsoft Office Suite, Gmail, Substitute Online, and WESPaC

Ability to operate a variety of office machines including telephone, copier, 10-key calculator by touch, dictation machine, PC computer, etc.

Ability to read and interpret specific rules and laws and apply them with good judgment in a variety of procedural situations
Ability to handle confidential matters and information in a professional manner
Ability to work in an atmosphere where interruptions occur frequently and priorities are often modified using a high degree of flexibility
Ability to maintain high standards of professionalism and diplomacy in dealing with the public and district staff
Ability to establish cooperative working relationships with district staff to enhance the completion of assigned tasks
Ability to communicate effectively with co-workers, students, parents, and the public
Ability to organize, set priorities, meet deadlines, attend to detail, follow through on a variety of assigned tasks
Ability to understand and complete oral and written instructions
Ability to compose, edit, and format documents using different software programs
Ability and willingness to upgrade skills to maintain the highest level of efficiency and high quality work
Ability to type/keyboard accurately at a minimum of 45 words per minute
Ability to lift objects weighing up to 40 pounds


Work Environment:

The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job.

This is an office job.

The employee is confined to a work area; required to have precise control of fingers and hand movements; experiences constant interruptions and inflexible deadlines; must be able to work at a computer monitor for prolonged periods; and must be able to crouch, crawl, bend, kneel, and lift/move objects such as files, boxes, etc.

The employee is required to deal with distraught and/or angry persons, may be required to care for ill or injured children, and is exposed to infectious diseases carried by children.

The noise level in the work environment is acceptable to this particular environment and can vary depending upon daily activity but will remain within acceptable ranges.

Evaluation

The subsitute shall be evaluated periodically by the Building Principal or Department Administrator or assigns pursuant to the currently established district procedures and evaluation criteria.

NON-DISCRIMINATION STATEMENT

Marysville School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups.

The following Marysville School District employees/departments are designated to address questions and complaints of discrimination:

Civil Rights:
Dr. Courtney Hill, Executive Director of Equity and Family Engagement; ;

Gender Inclusivity:
Dr. Courtney Hill, Executive Director of Equity and Family Engagement; ;
Harassment, Intimidation, & Bullying

Employees:
Alvin Cooper, Executive Director of Human Resources; ;

Students:
Claudette Rushing, General Counsel/Executive Director of Legal and Risk Management; ;

Title IX:
Claudette Rushing, General Counsel/Executive Director of Legal and Risk Management; ;
Section 504 and


ADA:
Dr. Michelle Roper, Executive Director of Special Education and Student Services; ;

Discrimination and discriminatory harassment may be reported to any school staff member or the district employee/department listed above by phone at You also have the right to file a written complaint


Address:
th Street NE, Marysville, WA 98270.

Policies that address these issues are 3210 "Non-Discrimination," 5010 "Non-Discrimination and Affirmative Action," 3205 "Sexual Harassment of Students Prohibited," 3207 "Prohibition of Harassment Intimidation and Bullying," 3211 "Gender-Inclusive Schools" and 2162 "Education of Students with Disabilities Under Section 504 of the Rehabilitation Act of 1973".

These Policies are available online at at your school or the District's Educational Service Center at th Street NE, Marysville, WA, 98270.

EQUAL OPPORTUNITY EMPLOYERMarysville School District complies with all federal and Washington State rules and regulations and will provide equal employment opportunity and treatment for all applicants and staff in recruitment, hiring, retention, assignment, transfer, promo, and training.

Such equal employment opportunity will be provided without discrimination with respect to race, creed, national origin, age, honorably discharged veteran or military status, sex, sexual orientation including gender expression or identity, marital status, the presence of any sensory, mental or physical disability or the use of a trained dog guide or service animal by a person with a disability.

The district will provide equal access to school facilities to the Boy Scouts of America and all other designated youth groups listed in Title 36 of the United States Code as a patriotic society.

The following Marysville School District employees/departments are designated to address questions and complaints of discrimination:

Civil Rights:
Dr. Courtney Hill, Executive Director of Equity and Family Engagement; ;

Gender Inclusivity:
Dr. Courtney Hill, Executive Director of Equity and Family Engagement; ;
Harassment, Intimidation, & Bullying

Employees:
Alvin Cooper, Executive Director of Human Resources; ;

Students:
Claudette Rushing, General Counsel/Executive Director of Legal and Risk Management; ;

Title IX:
Claudette Rushing, General Counsel/Executive Director of Legal and Risk Management; ;
Section 504 and


ADA:
Dr. Michelle Roper, Executive Director of Special Education and Student Services; ;

Discrimination and discriminatory harassment may be reported to the district employee/department listed above by phone at You also have the right to file a written complaint


Address:
th Street NE, Marysville, WA 98270.

The Marysville School District is a drug-and tobacco-free workplace.