Grants Administrator 1/2 - Juneau, United States - State of Alaska

Description

Salary:
$1, $2,273.25 BiweeklyLocation : Anchorage, AK

Job Type:
Full Time
Job Number: 45308Department: Transportation & Public FacilitiesDivision: Measurement Standards and Comm Vehicle Enforcement
Opening Date: 05/03/2024
Closing Date: 5/14/2024 5:00 PM AlaskaDivision: Measurement Standards & Comm Vehicle Enforcement

Position Open To:
Alaska Residents Only

Bargaining Unit:

General GovernmentRange: 14/17Job DescriptionATTENTION ALASKA RESIDENTS ONLYThe Department of Transportation and Public Facilities (DOT&PF), Measurement Standards & Commercial Vehicle Compliance (MSCVC), is looking for a Grants Administrator 1/2 to help us Keep Alaska MovingWhat you will be doing:The Grants Administrator 1/2 position is required to interpret, explain, and apply grant-related laws, regulations, or policy guidance documents to ensure that assigned programs comply with state and federal requirements.

This position is responsible for the Unified Carrier Registration program and tasks in support of the Motor Carrier Safety Assistance Program (MCSAP).

Duties include writing federal grants, supporting Commercial Vehicle Compliance programs and grants, managing contracts and procurement, preparing written and electronic reports, coordinating meetings and trainings, and assisting industry with compliance.

Our organization, mission, and culture:
The State of Alaska Department of Transportation and Public Facilities' mission is to Keep Alaska Moving.

Our goal is to enforce federal and state commercial vehicle regulations to ensure safe highways and to Keep Alaska Moving through service and infrastructure.

We embrace the Department's core values of integrity, excellence, and respect.

The benefits of joining our team:
The DOT&PF core values are integrity, excellence, and respect. We support an environment focused on teamwork and collaboration to achieve results. We succeed in achieving our transportation mission through building credibility with our customers, stakeholders, and the public. A successful candidate will have sound judgment, decision-making, and a strong ethical and professional conduct history.

The working environment you can expect:
This position is located in South Anchorage in the Huffman Business Park. Work hours are 8:00am - 4:30pm Monday through Friday, excluding State holidays.


Who we are looking for:
To be successful in the position, the selected candidate will need to possess the following core-competencies:

Budget Administration:
Knowledge of the principles and practices of budget administration and analysis; including preparing, justifying, reporting on, and executing the budget; and the relationships among program, budget, accounting, and reporting systems


Manages and Organizes Information:
Identifies a need; gathers, organizes, and maintains information; determines its importance and accuracy, and communicates it by a variety of methods


Oral and Written Communication:

Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.

To view the general description and example of duties for positions please go to the following link:

Minimum Qualifications Competency Description The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class.

They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency. They typically list expectations, as opposed to specific tasks, and are to be used only as parameters and guidelines.

A competency's description is not intended to exclusively define every KSA, task, and behavior needed to successfully meet the competency, but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation.

Please ensure your application (through work history, training, education, licenses, certifications, etc.)supports/demonstrates you possess the minimum required competencies for the job class.

Grants Administrator 1Any combination of education and/or experience that provides the applicant with competencies in Accounting:
Knowledge of traditional accounting practices including accrual, obligations, and costs methods



Analysis and Assessment:
Uses information technology in accessing, collecting, analyzing, maintaining, and disseminating data and information



Attention to Detail:
Is thorough when performing work and conscientious about attending to detail



Interpersonal Skills:
Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations.


Reasoning:

Identifies rules, principles, or relationships that explain facts, data, or other information; analyzes information and makes correct inferences or draws accurate conclusions.

Equivalent to those typically gained by:
Any combination of preparatory post-secondary education and/or experience in accounting, grants administration, budget administration, procurement, professional services contracts and/or providing administrative support to a business or organization


Special Note:
"Competencies" means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation. "Typically gained by" means the prevalent, usual method of gaining the competencies expected for entry into the job. "Training" and "education" in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

Grants Administrator 2:
Successful completion of a formal training plan as a Grants Administrator 1 with the State of Alaska.

ORAny combination of education and/or experience that provides the applicant with competencies in Accounting:
Knowledge of traditional accounting practices including accrual, obligations, and costs methods

Compliance:
Knowledge of procedures for assessing, evaluating, and monitoring programs or projects for compliance with Federal laws, regulations, and guidance

Grants Management:
Knowledge of requirements, practices, and procedures for soliciting, receiving, reviewing, and processing proposals, and awarding and administering grants and agreements

Reasoning:
Identifies rules, principles, or relationships that explain facts, data, or other information; analyzes information and makes correct inferences or draws accurate conclusions

Technical Competence:

Uses knowledge that is acquired through formal training or extensive on-the-job experience to perform one's job; works with, understands, and evaluates technical information related to the job; advises others on technical issues.

Equivalent to those typically gained by:
Any combination of preparatory post-secondary education and/or experience in accounting, grants administration, budget administration, procurement, professional services contracts and/or providing administrative support to a business or organization


Special Note:
"Competencies" means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation. "Typically gained by" means the prevalent, usual method of gaining the competencies expected for entry into the job. "Training" and "education" in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

Additional Required InformationAt time of application, applicants are requested to submit:

Cover letter- instructions belowAt time of interview, applicants are requested to submit (if not already attached to your application):Three (3) professional references, including name and daytime phone numbers.

At least two (2) of these references must be a current or past direct supervisor.

A copy of your two (2) most recent performance evaluations if availableCopy of academic transcripts (unofficial are okay, please ensure that the institution name/URL is listed on the transcript) if using education to verify that you meet the minimum qualifications.

COVER LETTERA cover letter is required for this position.

The cover letter should highlight your education and experience as it relates to the competencies listed in the "Who we are looking for" and Minimum Qualifications sections of the job posting.

Please attach the cover letter to your application before submitting it online or, if unable to attach to your application, email it to the contact provided in the job posting.

Your cover letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process.

SUPPLEMENTAL QUESTIONSFor your application to be evaluated you must answer the Supplemental Questions.

The State of Alaska (SOA) uses four levels of proficiency to measure and describe an applicant's level of competence in applying certain behaviors, knowledge, skills, and abilities to accomplish a specific task.

The four proficiency levels are:
Mastery, Fluency, Literacy, and Discovery. You will need to rate your proficiency level for each competency listed in the supplemental questions. FLEXIBLY STAFFEDThis position is flexibly staffed.

This vacancy may be filled at either the Grants Administrator 1 or Grants Administrator 2 level, depending on the applicant's training and/or experience.

The full range of salaries is listed above. Starting salary will be determined by the level the position is hired at.

If filled at Level 1, promotion to the Level 2 will occur upon successful completion of the probationary period and required training, as well as the applicant meeting the minimum qualifications of the higher job class.

EDUCATION To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application.

If you have not obtained a degree, please indicate the number of units completed.

Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application.

(Unofficial is okay; please ensure the institution/URL name is listed on the transcripts).

Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before employment.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATIONEducation completed in foreign colleges or universities may be used to meet the above requirements, if applicable.

If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S.

education programs; or an accredited U.S.

state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university.

It is your responsibility to provide such evidence when applying.

WORK EXPERIENCEIf using work experience not already documented in your application, also provide the employer's name, your job title, dates of employment, and whether full-or part-time.

Applications will be reviewed to determine if the responses are supported, and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.


NOTE:
Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety.

Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

EEO STATEMENTThe State of Alaska complies with Title I of the Americans with Disabilities Act (ADA).

Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call or in Juneau or TTY:
Alaska Relay 711 or or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK The State of Alaska is an equal opportunity employer.

Contact Information For specific information about this position, please contact the hiring manager at the following:

Name:

Stephanie King, Chief, Weights, Measures & PermitsPhone: Email: Careers with the State of Alaska offer MANY benefitsThe following information describes typical benefits available to employees of the State of Alaska.

Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.

For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an (Please note this video is specifically designed for new State Employees.)

Insurance Benefits Health insurance, which includes employer contributions toward medical/vision/dental The following employee groups are under AlaskaCare Benefits administered by the State:
See for additional information. AVTEC Confidential Correctional Officers Marine Engineers Mt. Edgecumbe Teachers Supervisory Unlicensed Vessel Personnel/Inland Boatman's Union Exempt employees (not covered by collective bargaining)

The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information. General Government Labor, Trades and Crafts Public Safety Employees Association Masters, Mates & Pilots Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)Optional Insurance Benefits Group-based insurance premiums for Term life (employee, spouse or qualified same sex partner, and dependents) Long-term and short-term disability Accidental Death and Dismemberment Long-term care (self and eligible family members) Supplemental Survivor Benefits Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expensesRetirement Benefits Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS) Matching employer contribution into a defined contribution program (new employees) Employer contribution into a defined benefit or defined contribution program (current employees) Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security Option to enroll in the Alaska Deferred Compensation Program Note:

The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment optionsSee for additional information Paid Leave & Other Benefits Personal leave with an accrual rate increase based on time served Eleven paid holidays a year01 This position is flexibly staffed and may be filled at the Grants Administrator 1 or Grants Administrator 2 level.

Please indicate which level(s) you are applying for.


Important note:
You may only be considered for the levels in which you indicate. It is recommended that you apply for both levels.

Grants Administrator 1 Grants Administrator 2 Both levels 02 Please rate your level of proficiency in

Budget Administration:
Knowledge of the principles and practices of budget administration and analysis; including preparing, justifying, reporting on, and executing the budget; and the relationships among program, budget, accounting, and reporting systems


Mastery:
Able to successfully apply all relevant concepts, procedures, and practices of the subject area. I have successfully performed all relevant concepts, procedures, and practices and facilitate knowledge transfer to others.


Fluency:
Able to successfully apply all relevant concepts, procedures, and practices of the subject area. I have successfully performed the concepts, procedures, and practices independently.


Literacy:
Ability to communicate all relevant concepts, procedures, and practices of the subject area. I have limited application or practice.


Discovery:
Awareness of basic/fundamental concepts, procedures, and practices of the subject area. None of the above.

03 Please rate your level of proficiency in

Manages and Organizes Information:
Identifies a need; gathers, organizes, and maintains information; determines its importance and accuracy, and communicates it by a variety of methods


Mastery:
Able to successfully apply all relevant concepts, procedures, and practices of the subject area. I have successfully performed all relevant concepts, procedures, and practices and facilitate knowledge transfer to others.


Fluency:
Able to successfully apply all relevant concepts, procedures, and practices of the subject area. I have successfully performed the concepts, procedures, and practices independently.


Literacy:
Ability to communicate all relevant concepts, procedures, and practices of the subject area. I have limited application or practice.


Discovery:
Awareness of basic/fundamental concepts, procedures, and practices of the subject area. None of the above.

04 Please rate your level of proficiency in

Oral and Written Communication:
Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately


Mastery:
Able to successfully apply all relevant concepts, procedures, and practices of the subject area. I have successfully performed all relevant concepts, procedures, and practices and facilitate knowledge transfer to others.


Fluency:
Able to successfully apply all relevant concepts, procedures, and practices of the subject area. I have successfully performed the concepts, procedures, and practices independently.


Literacy:
Ability to communicate all relevant concepts, procedures, and practices of the subject area. I have limited application or practice.


Discovery:
Awareness of basic/fundamental concepts, procedures, and practices of the subject area. None of the above.

05 Please rate your level of proficiency in Accounting:
Knowledge of traditional accounting practices including accrual, obligations, and costs methods


Mastery:
Able to successfully apply all relevant concepts, procedures, and practices of the subject area. I have successfully performed all relevant concepts, procedures, and practices and facilitate knowledge transfer to others.


Fluency:
Able to successfully apply all relevant concepts, procedures, and practices of the subject area. I have successfully performed the concepts, procedures, and practices independently.


Literacy:
Ability to communicate all relevant concepts, procedures, and practices of the subject area. I have limited application or practice.


Discovery:
Awareness of basic/fundamental concepts, procedures, and practices of the subject area. None of the above.

06 Please rate your level of proficiency in:

Analysis and Assessment:
Uses information technology in accessing, collecting, analyzing, maintaining, and disseminating data and information


Mastery:
Able to successfully apply all relevant concepts, procedures, and practices of the subject area. I have successfully performed all relevant concepts, procedures, and practices and facilitate knowledge transfer to others.


Fluency:
Able to successfully apply all relevant concepts, procedures, and practices of the subject area. I have successfully performed the concepts, procedures, and practices independently.


Literacy:
Ability to communicate all relevant concepts, procedures, and practices of the subject area. I have limited application or practice.


Discovery:
Awareness of basic/fundamental concepts, procedures, and practices of the subject area. None of the above.

07 Please rate your level of proficiency in:

Attention to Detail:
Is thorough when performing work and conscientious about attending to detail


Mastery:
Able to successfully apply all relevant concepts, procedures, and practices of the subject area. I have successfully performed all relevant concepts, procedures, and practices and facilitate knowledge transfer to others.


Fluency:
Able to successfully apply all relevant concepts, procedures, and practices of the subject area. I have successfully performed the concepts, procedures, and practices independently.


Literacy:
Ability to communicate all relevant concepts, procedures, and practices of the subject area. I have limited application or practice.


Discovery:
Awareness of basic/fundamental concepts, procedures, and practices of the subject area. None of the above.

08 Please rate your level of proficiency in:

Interpersonal Skills:
Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations


Mastery:
Able to successfully apply all relevant concepts, procedures, and practices of the subject area. I have successfully performed all relevant concepts, procedures, and practices and facilitate knowledge transfer to others.


Fluency:
Able to successfully apply all relevant concepts, procedures, and practices of the subject area. I have successfully performed the concepts, procedures, and practices independently.


Literacy:
Ability to communicate all relevant concepts, procedures, and practices of the subject area. I have limited application or practice.


Discovery:
Awareness of basic/fundamental concepts, procedures, and practices of the subject area. None of the above.

09 Please rate your level of proficiency in:

Reasoning:
Identifies rules, principles, or relationships that explain facts, data, or other information; analyzes information and makes correct inferences or draws accurate conclusions


Mastery:
Able to successfully apply all relevant concepts, procedures, and practices of the subject area. I have successfully performed all relevant concepts, procedures, and practices and facilitate knowledge transfer to others.


Fluency:
Able to successfully apply all relevant concepts, procedures, and practices of the subject area. I have successfully performed the concepts, procedures, and practices independently.


Literacy:
Ability to communicate all relevant concepts, procedures, and practices of the subject area. I have limited application or practice.


Discovery:
Awareness of basic/fundamental concepts, procedures, and practices of the subject area. None of the above.

10 Please rate your level of proficiency in:

Compliance:
Knowledge of procedures for assessing, evaluating, and monitoring programs or projects for compliance with Federal laws, regulations, and guidance


Mastery:
Able to successfully apply all relevant concepts, procedures, and practices of the subject area. I have successfully performed all relevant concepts, procedures, and practices and facilitate knowledge transfer to others.


Fluency:
Able to successfully apply all relevant concepts, procedures, and practices of the subject area. I have successfully performed the concepts, procedures, and practices independently.


Literacy:
Ability to communicate all relevant concepts, procedures, and practices of the subject area. I have limited application or practice.


Discovery:
Awareness of basic/fundamental concepts, procedures, and practices of the subject area. None of the above.

11 Please rate your level of proficiency in:

Grants Management:
Knowledge of requirements, practices, and procedures for soliciting, receiving, reviewing, and processing proposals, and awarding and administering grants and agreements


Mastery:
Able to successfully apply all relevant concepts, procedures, and practices of the subject area. I have successfully performed all relevant concepts, procedures, and practices and facilitate knowledge transfer to others.


Fluency:
Able to successfully apply all relevant concepts, procedures, and practices of the subject area. I have successfully performed the concepts, procedures, and practices independently.


Literacy:
Ability to communicate all relevant concepts, procedures, and practices of the subject area. I have limited application or practice.


Discovery:
Awareness of basic/fundamental concepts, procedures, and practices of the subject area. None of the above.

12 Please rate your level of proficiency in:

Technical Competence:
Uses knowledge that is acquired through formal training or extensive on-the-job experience to perform one's job; works with, understands, and evaluates technical information related to the job; advises others on technical issues


Mastery:
Able to successfully apply all relevant concepts, procedures, and practices of the subject area. I have successfully performed all relevant concepts, procedures, and practices and facilitate knowledge transfer to others.


Fluency:
Able to successfully apply all relevant concepts, procedures, and practices of the subject area. I have successfully performed the concepts, procedures, and practices independently.


Literacy:
Ability to communicate all relevant concepts, procedures, and practices of the subject area. I have limited application or practice.


Discovery:
Awareness of basic/fundamental concepts, procedures, and practices of the subject area. None of the above. Required Question