Event Center Coordinator - New York - Jobscience

    Jobscience
    Jobscience New York

    18 hours ago

    $40,000 - $60,000 (USD) per year
    Description
    Location: Midtown NYC
    Schedule: Monday-Friday 8:30am-5:30pm
    Key Responsibilities
    • Manage and coordinate internal events, with a strong focus on venue operations and ensuring rooms are properly prepared and functioning.
    • Partner closely with the Event Planning team to support event objectives and translate plans into room setups, timing, and logistical execution.
    • Oversee room readiness-including lighting, layout, seating, A/V, staging, and back-of-house logistics-to ensure spaces meet event requirements and corporate standards.
    • Assess event needs to confirm room size, configuration, and amenities align with business requirements, compliance guidelines, and guest expectations.
    • Coordinate with internal Catering, Facilities, IT/AV Support, and Security teams to ensure seamless delivery of food & beverage service, technical support, and onsite logistics.
    • Serve as an operational point of contact during events, ensuring timelines remain on track and addressing issues proactively.
    • Monitor events in real time and make necessary adjustments to room setups, timing, or resources to maintain smooth execution.
    • Maintain a strong service focus while supporting internal stakeholders, senior leaders, and external visitors.
    • Track space utilization and assist with reports that inform room management and resource planning.
    • Uphold corporate standards, branding requirements, and safety protocols throughout all events.
    • Manage multiple events simultaneously and provide light administrative support for reporting and follow-up (role is operational, not heavily administrative).
    Qualifications
    • Bachelor's degree in Hospitality, Event Management, Business Administration, Communications, or related field, or equivalent experience.
    • 3-5+ years of experience in corporate events, hospitality services, or venue operations within a large or complex organization.
    • Preferred knowledge of EMS or similar scheduling platforms.
    • Proficiency in Microsoft Office Suite.
    • Strong oral and written communication skills.
    • Solid understanding of food & beverage coordination, room setup standards, and operational best practices.
    • Excellent organizational skills, attention to detail, and ability to perform effectively in fast-paced environments.
    All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law.

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