- Responsible for organizing, planning, and budgeting for meetings, events, and education classes.
- Meeting execution including facilitation of virtual meetings.
- Schedule and book meeting spaces and coordinate event needs according to each individual meeting, event, or class.
- Book travel including flights and hotels for different employees ranging from Director level to Educator Contractors according to the budget guidelines.
- Prepare monthly and quarterly financial reports of all meetings, events, and classes. This includes creating and updating budget reports, auditing reimbursement forms for payment according to SSG guidelines, and maintaining a file of credit card receipts.
- Work directly with Education Specialist to maintain combined SSG Education budget Monthly, Quarterly & Yearly.
- Coordinate education classes and schedule educator contractors for those events.
- Prep, pack & ship items for large Education events.
- Maintain a file of Education product Inventory.
- Partner with outside Manufacturer Representatives to coordinate their event needs and negotiate event expenses.
- Work with Outside Sales Consultants and other departments within our organization to ensure meetings and events are a success and within budget.
- Represent Salon Service Group at events and provide support for set up at large events as needed.
- Microsoft Office Suite Applications including, but not limited to Excel, PowerPoint & Teams.
- At least 1 year experience in Event Planning/Management
- Exceptional attention to detail
- Time management and ability to meet deadlines
- Strong team player
- Strong communication both written and verbal
- Ability to work independently – minimum supervision required
- Flexible – can react quickly to changing requirements
- Exceptional organization skills
- Problem solving and decision-making skills
- Basic knowledge in presentation skills
- Strong computer skills and familiarity with applications including Microsoft Office (Teams, Outlook, excel, PowerPoint)
- Ability to make independent decisions
- Ability to initiate action and follow-through until objective is met
- Ability to identify problems and recommend or implement solutions
- Readiness to Travel 10% Travel Annually.
- Ability to work occasional weekends and evenings.
- Plan and execute corporate events, both virtual and in-person, for attendees.
- Research and propose suitable event locations in various markets.
- Collaborate with the Director of Education and Education Coordinator for seamless event execution.
- Coordinate all pre-event logistics, including venue selection, catering, and travel arrangements.
- Utilize iBeAuthentic, Excel, and S2K Enterprise platform for efficient project management and budgeting.
- Work closely with the Director of Education to develop and manage event budgets.
- Submit expenses and provide financial reports for each event.
- Handle events with varying lead times, from long-term planning to quick turnarounds.
- Maintain a proactive approach to ensure all deadlines are met.
- Navigate and thrive in a fast-paced environment, demonstrating the ability to pivot quickly
- Collaborate with the marketing department for event promotion and coordination.
- Act as a customer-facing representative, fostering strong relationships with attendees.
- Measure the success of events through adherence to budget and feedback from attendees.
- Entry to mid-level experience in event planning.
- Highly organized with the ability to manage multiple projects simultaneously.
- Proficient in Microsoft Office platform
- Strong interpersonal and communication skills.
- Comfortable working with various departments and team members.
- Opportunities for career growth within the company, with a continuously evolving role.
- Experience with event planning and organization of special events, including familiarity with general accepted practices of the industry.
- Experience working in an office setting with shifting priorities, constant interruptions, changing assignments, time-sensitive projects, heavy workload, and multiple projects simultaneously assigned by different staff.
- Talent to create aesthetically pleasing materials and physical surroundings for events, including space planning.
- Ability to interact, communicate, and utilize high level negotiation skills to facilitate solutions in a positive manner.
- Exceptionally strong organizational and time management skills; proven ability to set priorities which accurately reflect the relative importance of job responsibilities and take into consideration deadlines, competing requirements and complexity.
- Strong working knowledge of PC computer software applications, including Microsoft Office (Teams, Outlook, Word, Excel, PowerPoint) and other graphics and/or database programs.
- Experience with virtual meetings and working with zoom.
- Experience collecting and analyzing information using a database or spreadsheet format and summarizing data in written reports.
- Proven ability to make independent decisions, following guidelines, budget, time, and logistics constraints. Ability to initiate action, follow-through until objective is met. Ability to anticipate problems and recommend or implement solutions.
- Demonstrated ability in planning, organizing, prioritizing, and problem solving. Proven ability to re-prioritize as needed using sound judgment and considering budget and timeframes.
-
Event Registration Care Specialist
2 weeks ago
James River Church Ozark, United StatesJob Type · Full-time · Description · Job Summary: · The Event Registration Care Specialist will serve as a member of the Data Management Team and will assist in various duties as assigned by the Data Management Coordinator. The Event Registration Care Specialist will work clos ...
-
Event Registration Care Specialist
2 weeks ago
James River Church Ozark, United StatesJob Type Full-timeDescriptionJob Summary: The Event Registration Care Specialist will serve as a member of the Data Management Team and will assist in various duties as assigned by the Data Management Coordinator. The Event Registration Care Specialist will work closely in liftin ...
-
Certified Peer Specialist
1 day ago
Burrell Behavioral Health Springfield, United StatesJob Description: · CERTIFIED PEER SPECIALIST · Behavioral Crisis Center - Springfield, Missouri · Full-Time · Join our team at Burrell's Behavioral Crisis Center in Springfield, Missouri, and become an integral part of a compassionate and dedicated team providing rapid access to ...
-
plasma center paramedic
2 weeks ago
BioLife Plasma Services Springfield, MO , USA, United StatesBy clicking the Apply button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda's Privacy Notice and Terms of Use . I further attest that all information I submi ...
-
Sales Specialist
2 weeks ago
The Tommy Keehl Agency Springfield, United StatesJob Description · Job DescriptionBenefits:Bonus based on performance · Opportunity for advancement · Paid time off · Benefits/PerksCompetitive salary plus commission and/or bonuses · Paid training · Paid Time Off · Company Overview · We believe people are an organizations most va ...
-
Hampden County
1 week ago
Pathlight Group Springfield, United StatesABOUT PATHLIGHT: Founded in 1952, Pathlight (formerly known as The Association For Community Living) partners with people with disabilities to create opportunities and build relationships throughout their lives. We are the parent company of Autism Connections, Whole Children, Mil ...
-
Staff Accountant
2 weeks ago
Ozarks Technical Community College Springfield, United StatesJOB TITLE: STAFF ACCOUNTANT (P-Card Program & Employee Reimbursements) · DEPARTMENT: FINANCE · SALARY RANGE: $45,000 - $50,000 · FLSA: EXEMPT · IMMEDIATE SUPERVISOR: Assistant College Director for Finance · SCHEDULE DETAILS: Full Time - 12-month position - PEERS position · Positi ...
-
Plasma Center Nurse
4 weeks ago
Biolife Plasma Services West Springfield, United StatesBy clicking the Apply button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda's Privacy Notice and Terms of Use . I further attest that all information I submi ...
-
Director of Veterans Services
2 weeks ago
Paul Smith's College Paul Smiths, United StatesPosition: Director of Veteran Services · Status: Full-time Regular (exempt) · Reports to: Vice President for Enrollment Management · Salary: $65,000.00 · Description · The Director of Veteran Services is responsible for coordinating, managing and implementing strategic methods to ...
-
Polysomnography Technologist
1 week ago
ProHealth Care Delafield, United StatesWe Are Hiring: Polysomnography Technologist - 3-12's Third Shift · Begin your story with ProHealth Care. Here we offer a culture that's warm, welcoming, and vibrant. Additionally, we offer a generous benefits plan and resources to help you further your education. After all, it's ...
-
Polysomnography Technologist
1 week ago
ProHealth Care Delafield, United StatesWe Are Hiring: Polysomnography Technologist - Sleep Tech · Begin your story with ProHealth Care. Here we offer a culture that's warm, welcoming, and vibrant. Additionally, we offer a generous benefits plan and resources to help you further your education. After all, it's the way ...
-
Restaurant Team Member
2 weeks ago
Noodles & Company Delafield, United StatesOverview · Noodles & Company is more than fast food - we're a fast casual restaurant with real ingredients (say goodbye to greasy food and hello to fresh ingredients). We're hiring immediately for restaurant Team Members to join us in the front of house as a server, cashier, or c ...
-
Restaurant Team Member
2 weeks ago
Noodles & Company Delafield, United StatesOverview: · Noodles & Company is more than fast food were a fast casual restaurant with real ingredients (say goodbye to greasy food and hello to fresh ingredients). Were hiring immediately for restaurant Team Members to join us in the front of house as a server, cashier, or cur ...
-
GTM Specialist
2 weeks ago
Wilbur-Ellis Company Delafield, WI, United StatesAre you detail oriented and highly collaborative? Are you familiar with digital Ag Technologies in the marketplace? Are you known as a SME with digital technology who can deliver a strong value proposition? Do you alwasy keep your clients needs front and center? If this describes ...
Event Specialist - Springfield, United States - Salon Service Group
Description
Job Description
Job DescriptionDescription:Position Title: Event Specialist
Department: Education
Reports To: Director of Education
Supervisor Responsibilities: No
Status: Full-Time, Exempt
Job Summary: You will be responsible for the overall development, planning, organization and execution of meetings, events, and large-scale Education classes. You will work with our Management team to determine company-wide schedule. You must be willing to work extended hours/weekends as needed for meeting/event execution when scheduled during this time.
Like most small businesses, our employees work closely together and often have varied and overlapping tasks. A qualified candidate would be a self-motivated individual that works well independently. They must be detail oriented, taking ownership of their personal responsibilities. They must also be a team player, able to help in other areas when the need arises. Must be very detail oriented. Must have computer skills. Must be dependable
Required Skills
Working for SSG will provide you with:
· Health, Dental, Vision, Life, and AD&D Insurance available
· Health Savings Account or Flexible Spending Account
· Employee Assistance Program
· 401 (k) Retirement Plan - SSG matches 50% of the employee's contributions up to 2% of their yearly income
· Paid vacation and sick leave
· Holiday pay
· Sam's Club membership for you and a friend or family member
· Discounts on exclusive hair products
· Monday-Friday schedule during regular business hours with some Saturday work, as needed; inventory for part of one Sunday per quarter
· Enthusiastic and fun customer base
· Growth opportunities and meaningful contribution to the success of the company
Requirements:Event Coordination
Pre-Event Coordination
Budget Management
Timeline Management
Flexibility and Adaptability:
Collaboration:
Success Metrics:
Qualifications:
Interpersonal Skills:
Career Growth:
Who you are:
If you are a detail-oriented individual with a passion for event planning and a desire to contribute to the success of a growing company, we encourage you to apply.
About us:
Salon Service Group, founded over 32 years ago, is the nation's largest privately-owned professional beauty distributor. SSG proudly partners with the Professional Beauty Industry exclusively, through salons, spas and stylists. We have conveniently located, professionally exclusive wholesale stores representing our independently owned, high-end professional portfolio of haircare brands across SSG territories. We are committed to excellent service, quality products and most importantly, we build strong lifelong partnerships with our customers. Our highest priority is to provide our customers with the tools and support that they need for success.
This job post is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
SSG is an EQUAL EMPLOYMENT OPPORTUNITY employer. Candidates are considered for employment with SSG without regard to their race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, veteran status, or other classification protected by applicable federal, state, or local law.