Payroll Specialist - Pleasanton, United States - MacKay & Somps Civil Engineers, Inc.

Description

We are looking for an experienced Payroll Specialist to join our Administrative Services team. Candidates with 5± years of hands-on payroll, accounting and benefits experience are encouraged to apply. Prior work experience in a professional services environment for an engineering, consulting, construction management, homebuilding, or legal services firm is preferred. A background as a Payroll & Benefits Administrator in an engineering or consulting firm is desirable.

Job Description

Working under the direction of our Administrative Services Manager onsite in our Administrative Services offices located in Pleasanton, CA, the successful candidate will process payroll, work with our HR Administrator to process employee benefits, and keep accurate records of all. The Payroll Administrator will be expected to work closely with the firm's administrative services team in implementing long-standing policies and procedures developed over the firm's highly successful 70+ year history. The team includes the department manager, HR administrator, and two accounting administrators who, together, provide administrative support services to the firm's Principals and Board of Directors, and supporting the senior management teams and employees in each of the firm's professional services offices so they can focus on running their profit centers.

The ideal candidate will have the ability to assist the Administrative Services Manager with digital transformation of the department. Ad hoc responsibilities will be assigned as appropriate. Being a small team, the successful candidate will be expected to wear multiple hats to back up and support the Administrative Services team when the occasion arises.

The successful candidate will be an internally motivated individual with a strong work ethic, a proven history of providing administrative services in a professional environment, and an individual who thrives in a strong, team-orientated company culture.

Required Experience and Skills

The successful candidate will possess the following experience and skills:

Experience, Knowledge and Education

• 5± years of payroll experience working with employee benefits with a proven ability to administer benefit plans for health insurance, 401k, dental, vision, life insurance, etc.
• Experience in payroll processing that includes reviewing timesheets for accuracy and resolving errors as needed.
• Experience in accounting including an understanding of billing, AP, AR, GL and generally accepted accounting principles (GAAP).
• Knowledge of Unanet A/E or similar service-industry oriented accounting software desired.
• Experience in organizing and implementing compliance efforts for all local, state, and federal labor requirements.
• Knowledge of workman's compensation, general liability, automobile, professional liability, and health insurance programs.
• Ability to be an active participant on the planning committee for the company's annual awards banquet/employee appreciation event.
• Advanced knowledge in MS Office Word, Excel, PowerPoint and Outlook.
• Proven ability to work closely with a senior management team.
• Bachelor's degree in business administration, human resources, accounting, or related discipline is desirable, but not mandatory.

Requisite Skills

• People orientated and results driven
• Proven administration skills
• Strong interpersonal and communication skills
• Impeccable analytical and organizational skills
• Detailed and highly organized

The successful candidate should live within a reasonable commuting distance of Pleasanton, CA, and be legally authorized to work in the United States.

If you are interested in applying to MacKay & Somps and need a reasonable accommodation to do so, or would like to apply for general consideration, please contact or No recruiters. The base pay range for this position is expected to be between $38-42 per hour in the Pleasanton, CA location.

Benefits

MacKay & Somps' goal is to maintain a satisfied and productive team of employees. The keys to reaching that goal are effective leadership, competitive wages and benefits, and close attention to personnel matters. MacKay & Somps offers an excellent compensation and benefits package which includes:

• Competitive salary,
• Generous bonus structure,
• Profit sharing trust/401(k) plan,
• Student Loan Paydown program and tuition assistance,
• Excellent medical, vision, and dental plans with a health savings account program,
• Life, AD&D, LTD/STD insurance,
• Gym membership contributions,
• and more

MacKay & Somps provides an active, high energy work environment with periodic Friday barbeques/lunch gatherings. The company hosts a holiday lunch and an annual companywide dinner party along with other social activities throughout the year. MacKay & Somps maintains a COVID-19 Prevention Protocol for the safety of our employees and complies with COVID-19 prevention regulations as required by federal, state, or local law.

About MacKay & Somps

Few engineering firms match our track record in California. We are one of the largest and most successful privately held civil engineering firms in Northern California, with offices in Pleasanton (SF Bay Area) and Roseville (Sacramento Valley). Consistently listed in the top 500 design firms in the US by the ENR as we successfully integrate engineering, planning, and surveying expertise to get projects built efficiently and cost effectively. Founded in 1953, MacKay & Somps helped drive growth in Northern California after World War II and we continue that same energy today. Our multi-disciplinary teams provide services from planning and entitlements through design and construction. MacKay & Somps is an equal opportunity employer.

Notice to Applicants

MacKay & Somps Civil Engineers, Inc. (the Company) collects certain personal information about you. This notice describes the categories of personal information about you. This notice describes the categories of personal information the Company collects and the purposes for which they are used in accordance with the California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA).

The law provides California applicants and employees with certain rights with respect to the personal information collected from them, including the rights: to delete personal information; to correct inaccurate personal information; to access personal information; to know what personal information is sold or shared and to whom; to opt out of selling or sharing of personal information; to limit use and disclosure of sensitive personal information; and not to be discriminated or retaliated against for exercising rights under the law.

The personal information we collect as part of our application process as presented to us either solicited or unsolicited, intentionally or unintentionally, on a resume, in an email, or in another submitted form includes, but is not limited to: identifiers; name; signature; address; telephone number; email address; education and employment history; characteristics of protected classifications such as age, marital status, gender, sex, race, color, disability, citizenship, primary language, immigration status, military/veteran status, etc.; and inferences drawn from any of the personal and sensitive information listed.

The Company collects information about you from you; prior employers, references, recruiters, and job-related social media platforms; and third-party companies related to an open job posting.

During the recruitment process, the Company uses your personal information strictly for recruitment purposes only. In the event of a presented and accepted offer, applications will be kept as part of the candidate's personnel record. For purposes of the CCPA/CPRA, the Company does not sell or share the personal information or sensitive personal information of job applicants or employees.

The Company retains the information it receives about you for a period of ten years, unless a shorter or longer period is required by California or federal law. For inquiries or to submit requests for information, deletion, or correction, or to request a copy of the Company's privacy policy, please contact:

MacKay & Somps Administrative Services

5142 Franklin Drive, Suite C

Pleasanton, CA 94588