accounting specialist - Saint Louis, United States - Society of St Vincent de Paul

Description

Job Description

OVERVIEW:

This position assists the Accounting team with accounts payable, credit card reconciliation, accounts receivable collections, and other financial reporting including special projects. This position also assists the Development and Vincentian Support teams in support of the SVdP mission and its programs.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Finance Responsibilities:

• Provide A/P assistance (enter invoices and credit card expenses, copy, mail, file – payment requests, daily check review, weekly credit card notifications, set up new vendors, collect W9's, communication with vendors to solve discrepancies, etc.)
• Process thrift store vouchers (entry, communicate w/ conferences, A/R Collections)
• Review compliance on all program Voucher requests (Beds, Disaster, etc)
• Review of Vincentian Program payment requests (assists with collecting missing documentation, review for completion on compliance)
• Assists Vincentian Programs with monthly outcome reporting
• Assists with Development, Conference Support, Thrift Store & Agency monthly financial reconciliations
• Assist finance team with 990 & Annual Report data consolidation from CAR reports (data consolidation/analysis) and Special Projects (1099/W9, Vendor/Customer clean up and maintenance, key box project, file clean up, etc.)
• Assist with Conference Grant payment requests, spreadsheet upkeep and communication
• Manage Archive policy and procedures and upkeep
• Provide back up support to Development for donation coding (lockbox, credit card donations, check donations)
• Assist with month- and year-end closings, and annual audit, as needed
• Other duties as assigned

Continuous Improvement under LEAN

• Knows eight wastes (over-production, transportation, inventory, defects, over-processing, excess movement, Customer waiting time, wasted employee potential)
• Identifies and acts on opportunities for operational improvements within work area
• Identifies and participates in eliminating waste
• Shares expertise and knowledge to support growth and development of others enabling them to grow and improve in performance

Organization Mission and Policies:

• Supports and demonstrates excellent customer assistance by following the SVdP Customer Service Motto to "Serve our Valuable Customers with Distinction and Purpose" which defines "our valuable customers" as both internal and external; i.e. co-workers, neighbors, donators, vendors, organizational contacts and thrift store consumers.

EDUCATION, CERTIFICATIONS AND EXPERIENCE

• Associate Degree in Accounting/Business
• Two (2) years related experience and/or training; or equivalent combination of education and experience

SKILLS AND ABILITIES REQUIREMENTS

• Knowledge of:
  1. MS Windows (Advanced level)
  2. Bookkeeping and Accounting GAAP (Entry level)
  3. QuickBooks, preferred
• Skills and Abilities:
  1. Oral and written communication to wide and varied audiences
  2. Problem solving
  3. Organization and prioritization
  4. Attention to detail
  5. Work in a highly organized, thorough, and detail-oriented manner
  6. Work on multiple projects at once in fast-paced environment
• Physical:
  1. Occasionally lift and/or move up to 10 pounds
  2. Regularly required to sit; use hands to finger, handle or feel; reach with hands and arms; talk or hear
  3. Occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.