Executive Assistant - Minneapolis - Baldwin Supply

Description

About Baldwin Supply:

Baldwin Supply Company has worked alongside American manufacturing since 1920, offering the stability of a century-old company with a modern problem-solving mindset. Our team supports a wide range of industries from food and agriculture to packaging mining infrastructure so no two days look the same. We're known for our strong culture long-tenured employees and competitive benefits. At Baldwin you'll do meaningful work build lasting relationships and be part of a company built to last.

Job Summary:

The Executive Assistant to the CEO is responsible for providing comprehensive support to the CEO and Executive Team. This dynamic position requires the ability to anticipate needs think critically and offer solutions to problems with high professionalism confidentiality.

Responsibilities:

• Central communicator calendar management Leadership team

• Handles limited tasks Chairman Board...

• Exemplifies Baldwin Values

• Prioritize inquiries requests while troubleshooting conflicts make judgements recommendations smooth day-to-day engagements.
  Arrange handle all logistics events Schedule meetings draft agendas develop compile distribute presentation materials record meeting minutes Gifts follow up Proactively helps leadership recognize Team members anniversaries retirements funerals personal happenings etc Handle phone calls emails extension leadership time time Flexible handle calls texts non-traditional times time Complete broad variety administrative tasks facilitate CEOs effectively lead organization including assist special projects designing producing complex documents reports presentations collecting preparing information meetings staff parties composing correspondence maintaining contact lists making travel arrangements completing expense mileage reports Serve primary point contact internal external constituencies matters pertaining CEO highly confidential critical nature Determine appropriate courses action referral response exercising judgement reflect CEOs styles organization policy Work closely keep informed upcoming commitments responsibilities following appropriately Act barometer sense issues taking place environment keeping updated Anticipate needs advance meetings conferences Follow contacts made cultivate ongoing relationships Manage aspects office services Replenish materials snacks printer supplies paper office etc requested Provide event management support Ability compile execute Action Lists direction Provide hospitality guests create welcoming environment Invest building long-lasting relationships externally internally Other projects duties assigned benefit organization Point contact executives employees clients partners projects daily needs employee events business events Extension Leadership Glue Leadership participate put together Leadership meetings Confidentially communicate leaders outside suppliers customers Handle flows timely accurate manner Appreciates positive workplace Help schedule events travel Support expenses reporting prepare weekly monthly quarterly reports Format information memos emails presentations reports With IT manage videoconferencing equipment Support sponsored sales picnics Sales Operations scheduling spring fall reviews coordination suppliers Interlynx tracking related expenses supplier training Can take on different special business branch photos History Project Recognition Wall Seek opportunities facilitate process improvement Seeking out areas opportunities Other skills/Abilities Strategic Planning Execution Project Management skills operational efficiency executive decision support crisis problem solving implement improvements Problem solver Critical thinker Executes Fast learner Pro-active Communicator Perceptive Confident calm Prioritise proactive Mindset Self-motivated Organised Utilize AI technologies Follow-up skills notes Strong situational awareness Excellent communication writing act extension Leaders Write letters proofread Move forward without told Expert proficiency Microsoft Office desktop publishing software design edit graphic presentations Materials Technical proficiency cloud-based environments web applications Strong verbal written communication Exceptional organisational attention detail Appropriate decisions priorities available Make volume tasks little guidance React urgency situations quick response turnaround Asks good questions listener Maintain integrity discretion handling confidential Good judgment Switch gears notice Thrive intense DIY environment Work cross-functional team}

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  Baldwin Supply Benefits Culture Work Environment:
  

  We prioritize well-being by providing health insurance generous retirement savings plan flexible arrangements paid off professional development balanced life Fulltime Employees provided include Health Insurance Dental Insurance Vision Insurance Paid Holidays Vacation Days Short Disability Long Disability Life Employee Assistance Programs Affirmative / EEO Statement Provides equal employment treatment prohibits discrimination harassment race color religion age sex national origin status genetics veteran sexual orientation gender expression other protected federal state local laws Applies recruiting hiring placement promotion termination layoff recall transfer leaves compensation training Please note description designed cover complete listing activities terms conditions covered continue change notification