Executive Assistant - San Francisco, CA

Why You Should Join the E3 Team  ·   · When you join the E3 team, you will be working on some of the most important energy issues with some of the top minds in the electricity industry. We help shape energy and climate policy, play vital roles in regulatory proceedings, advise ex ...

Job description

Why You Should Join the E3 Team    When you join the E3 team, you will be working on some of the most important energy issues with some of the top minds in the electricity industry. We help shape energy and climate policy, play vital roles in regulatory proceedings, advise executives, and inform investment and planning selections. At E3, you will be challenged and inspired.     Who We Are    Founded in 1989, Energy + Environmental Economics (E3) is a fast-growing energy consulting firm that helps utilities, regulators, policy makers, developers, and investors make the most educated strategic decisions possible as they implement new public policies, deploy and develop new technologies, and address customers' shifting expectations. We have offices in San Francisco, New York City, Boston, Denver, and Calgary.      Because E3 works with customers from all sectors of the electricity industry, we provide a 360-degree knowledge of markets, planning, policy, regulation, and environmental factors. Just as important, we are driven to deliver clear, unbiased evaluations that help customers make informed decisions.      E3 works on high-profile, high-impact projects in jurisdictions that spearhead the implementation of clean energy policy. In California, Hawaii, and New York, we are advising state agencies and regulators about how to implement clean energy policies with an emphasis on customer incentives and markets.
About You 
We are seeking a highly organized and proactive Executive Assistant to support our SF-based Partners in our SF office. This role provides comprehensive administrative, operational, and scheduling support to firm Partners and requires strong independent judgement, discretion, and the ability to prioritize in a fast-paced environment. Responsibilities include managing complex calendars, coordinating office operations, and supporting leadership initiatives. This fully onsite, Monday through Friday position is ideal for a professional who takes pride in supporting a seamless, efficient, and welcoming office environment. In partnership with People Operations, this individual will play a key role in keeping the SF office organized and running smoothly, contributing to process improvements and day-to-day coordination. The right candidate will handle responsibilities with professionalism and a positive, service-oriented mindset, always looking for ways to enhance efficiency and the workplace experience.
The Role 
The Executive Assistant serves as the central point of coordination for the SF Partner Team and San Francisco office operations.   This role is essential to maintaining structure and efficiency across the firm, overseeing the planning and coordination of complex meetings, travel, and expense processing for SF Partners, while also supporting office management responsibilities and west coast event coordination. The ideal candidate is accountable, adaptable, eager to learn, and driven to proactively solve problems and enhance operational effectiveness as the firm continues to grow.    Work Environment 
E3 has adopted a hybrid and flexible work environment that adapts to changing needs of projects and safety requirements. The EA role requires working out of our SF office throughout the work week. Must be able to work for extended hours in front of a computer screen and conduct meetings on the telephone and virtually.     
Role Details Hours: Full Time Travel: N/A Office Location: Onsite out of Downtown SF office  

Responsibilities

• Collaborate with Partner Team as a strategic partner - anticipate needs, managing priorities and proactively driving solutions
• Complex calendaring and management of schedules and travel across internal teams and clients; resolving conflicts and setting priorities as needed
• Serve as liaison between Partners and internal and external stakeholders, representing leadership with professionalism and credibility
• Handle confidential and sensitive information with a high level of discretion and sound judgement
• Identify, recommend, and implement administrative systems to improve processes and enhance executive effectiveness
• Make informed decisions on behalf of the Partner within established guidelines and delegated authority
• Prepare, submit, and reconcile expense reports in accordance with company policies
• Oversee office visitor experience, maintain conference rooms, coordinate catering for client meetings and provide A/V support to ensure meetings run smoothly
• Support event coordination, vendor management and onsite logistical support for west coast events
• Provide general administrative and contract management support in partnership with the accounting team
• Other administrative duties as needed

Requirements

• Bachelor's Degree and 3+ years of experience as an office administrator, office assistant or executive assistant 
• Ability to work onsite in the San Francisco office 5 days a week  
• Exceptional communication, organization, and customer service skills, with the ability to work across multiple teams and stakeholders. 
• Proven discretion and sound judgement when handling sensitive executive, client, and/or company information  
• Hands-on experience with office equipment (i.e. copiers, printers, scanners) 
• Familiarity with tools such as Microsoft Office Suite, SharePoint 

Things That Set You Apart

• Prior experience supporting executives in a fast-paced environment
• Ability to maintain calm and professionalism while multi-tasking and managing competing priorities
• Enthusiasm for fostering a positive, inclusive, sustainability-minded office culture
• Prior experience with event coordination and or/supporting office-wide initiatives
• Strong process-improvement mindset with examples of implementing operational effectiveness
• Proactive problem-solver who anticipates needs and addresses issues before they escalate
• Alignment with our mission to accelerate the transition to a low-carbon economy, and enthusiasm for contributing to the future of clean energy

$35 - $50 an hour E3 takes a number of factors into consideration when determining title and salary level for a potential new employee. This includes, but is not limited to: a candidate's education, training, and relevant work experience; the position's work location; expected quality and quantity of work; required travel (if any); external market and internal value, including seniority and merit systems; and internal pay alignment.​  ​  This is a non-exempt position with an hourly rate of pay of $ $50.00/hour.   ($72,800 - $104,000/year). Commensurate with experience.  E3's Commitment to You 
E3 provides abundant opportunities for professional growth and invests significantly in employee development. Right from the start, our team works hard to provide you with a customized multi-week onboarding experience where you will meet with colleagues, Partners, and your own mentor. Every September, all new hires attend E3's proprietary internally developed 22-course training program which broadens your foundational industry-specific knowledge as well as develops those skills essential to being a great consultant. E3 also provides every employee with an annual professional development stipend, opportunities to attend conferences, and personalized career development at every stage of your employment.     In addition, E3 offers employees a broad, best-in-class range of benefits and supportive rewards to support you both personally and professionally. Some benefits include:  
· Base and bonus commensurate with experience and performance  · Exceptional benefits such as medical, dental, and vision insurance plans  · Health Savings Accounts and Flexible Spending Accounts   · k (Retirement) with corporate match  · Flexible Paid Time Off plus standard company holidays  · Short-term and long-term disability  · Fitness and wellness stipend and corporate discounts  · Professional Development annual stipend  · Relocation assistance  · Up to 12 weeks paid parental leave  · Mentorship program  · Employee referral program  · Commuter benefits    EEO Non-Discrimination and ADA Reasonable Accommodation Statement    Applicants are considered for all positions without regard to race, color, creed, religion, age, national origin, alienage or citizenship status, gender, sexual orientation, gender identity, marital or partnership status, disability, military status, veteran status, pregnancy or predisposing genetic characteristics. Willdan does not discriminate on the basis of physical or mental disability where the essential functions of the job can be reasonably accommodated. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. If you need reasonable accommodation for any part of the application and hiring process, please notify us.     Willdan Group Inc. participates in E-Verify