Department Administrator SOPM - Harlingen, United States - University of Texas Rio Grande Valley

Description

Responsible for planning and organizing the school's financial affairs, including business development, and for administering its clinical enterprise, educational and research programs.

Manage daily operations of the school by effectively coordinating with school and university stakeholders.

Description of Duties

• Oversees the school's financial planning, accounting and clinical billing practices; maintains financial management reporting and control systems; monitors school expenditures; oversees compliance with policies, procedures and regulations of the university, affiliated organizations and external agencies; and assures a high-functioning operational infrastructure to support the school's clinical, educational and research missions.
• Relieves Dean of a wide variety of internal administrative duties which require a thorough understanding of the functions, programs, and policies of the University.
• Provides senior-level oversight and executive decision-making in matters impacting the School of Podiatric Medicine
• Annually updates the department's comprehensive, multi-year business plan in alignment with strategic and long-range department plans.
• Oversees the implementation and administrative policies, including risk management, internal controls, and strategic planning for the division. Establishes operational policies and procedures and makes any necessary modifications. Participates in the development, implementation, and evaluation of goals and objectives for the School of Podiatric Medicine and ensures adherence to the mission and policies of the university.
• Sets parameters to judge how efficiently and effectively the assigned areas are operating, this may include developing objectives matrix to measure the operations performance and implement corrective actions as needed.
• Ensures all institutional, system and government reporting for the division is completed in a timely manner and all compliance requirements are met.
• Provides oversight and administrative direction for all grant management activities and clinical research compliance in the department in coordination with the Office of Sponsored Projects.
• Oversees compliance with all funding agencies and the IRB to assure that all required information is maintained and reported on a regular basis and identifies, analyzes and corrects any discrepancies.
• Coordinates the school's physical resource utilization including space planning, budget and inventory control, purchasing and utilization of school resources and provides school project management oversight.
• Plans, organizes, directs, and coordinates financial operation of school, including financial planning, budgeting, billing, and accounting functions in conjunction with Dean and other stakeholders. Manages revenue/expense reporting, monitors/reviews expenditures, generates reports, prepares financial forecasts, identifies and analyzes financial problems and recommends solutions.
• On a regular basis prepares and presents management reports that monitor all aspects of the school's faculty practice, e.g. billing, collection, productivity that will enable the school to set improvement goals, minimize expenses and maximize revenue.
• Monitors (or monitor reports on) the professional revenue cycle including charge capture, accounts receivable management, billing compliance and other related activities.
• Prepares yearly budgets for school, and provides regular financial reports to the Dean regarding financial status in conjunction with other stakeholders.
• Interprets policies and regulations concerning school's financial activities, including university policies and procedures and Federal and State agency guidelines.
• Directs and develops written justification to support budget proposals, expenditure items, and financial policy matters.
• Maintains an effective system of internal controls which provides reasonable assurance that operations are effective and efficient, assets are safeguarded, and financial information is reliable in conjunction with Dean and other stakeholders.
• In collaboration with Dean, as well as the Office of Human Resources, the Office of the President and other stakeholders, administers human resource activities to include coordinating the recruitment, appointment, credentialing, international visas of staff and faculty.
• Provides guidance to the Dean as well as analyses, financial projections and other information to support recruitment and retention of faculty, including evaluation and assessment of need for faculty and program administrative and business support.
• Leads the faculty recruitment process and works with stakeholders to identify available resources to support faculty position requests including research start-up packages, space, etc.
• Demonstrates commitment to improving service and product quality for internal and external customers; designs systems and processes which enhance efficiency and effectiveness of internal controls and ensures the integrity of all school operations; assures that effective internal controls are developed and maintained to ensure integrity of the school and the University.
• Prepares, submits and monitors contractual agreements and associated budgets; provides in conjunction with Dean and Chief Legal Officer administrative oversight of clinical and basic science research programs; assists in the development and implementation of research budgets and provides oversight of post-award reporting requirements.
• Assists in the development of both long and short-term strategic business plans for the school; in conjunction with Dean and other stakeholders.
• Creates analytical reports for management review.
• Oversees the administrative component of the promotion and tenure and faculty appointment process and ensures the department is following the appropriate policies.
• Oversees the management of faculty resources with other stakeholders within the institution: including faculty appointments; faculty reviews; records management; workload analysis and reporting; and other faculty related matters.
• In collaboration with the Dean, oversee the accreditation process to ensure compliance with accreditation standards and requirements for podiatric medical education programs. Collaborate with faculty, staff, and stakeholders to coordinate accreditation site visits, prepare accreditation reports, and implement corrective actions as needed to maintain accreditation status.
• Performs other duties as assigned.

Supervision Received

General supervision from assigned supervisor.

Supervision Given

Direct supervision of assigned staff.

Required Education

Masters's degree from an accredited university in Business or a closely related field.

Preferred Education

N/A

Licenses/Certifications

None.

Required Experience

Five (5) years of directly related experience in a higher education and healthcare environment, including two (2) years in a leadership role.

Preferred Experience

Experience at Academic health centers i.e. Medicine, Dentistry, etc.

Equipment

Use of standard office equipment.

Working Conditions

Needs to be able to successfully perform all required duties. Office Environment; some travel and weekend work is required.

Other

Exceptional planning and organizational skills.

Physical Capabilities

N/A

Employment Category Full-Time Minimum Salary Commensurate with Experience Posted Salary Commensurate with Experience Position Available Date 04/30/2024 Grant Funded Position No If Yes, Provide Grant Expiration Date