District Secretary - Indianola, United States - Indianola Community School District

Description

Job Duties:

• Operate high-speed digital copiers, computers, duplicators, and related peripherals for printing and reproduction.
• Operate finishing equipment including booklet makers, cutters, binders, folders, and scanners.
• Prioritize printing and duplication requests and orders.
• Prepare copiers for extended production runs and monitor equipment during the duplication process.
• Review work submitted for reproduction to ensure completeness, accuracy, and quality.
• Cut, collate, staple, hole punch, fold, assemble, and bind reproduced materials.
• Prepare and package completed projects and materials for distribution.
• Assist district staff with planning, development, and layout of printing projects.
• Scan, file, and enlarge documents and materials as needed.
• Stock copiers with proper paper according to project specifications.
• Maintain equipment in proper working condition, perform minor repairs, and adjust equipment as needed.
• Communicate with district personnel and vendors to resolve equipment operating issues or concerns.
• Confer with staff concerning printing needs, requests, orders, deliveries, and timelines.
• Respond to various correspondence related to printing.
• Select appropriate equipment, settings, and paper stock for projects to enhance clarity of printed materials.
• Monitor inventory levels of printing supplies and assist with ordering.
• Prepare and maintain various records and reports related to projects, materials, and activities.
• Maintain assigned areas in a clean and orderly condition.
• Ensure the efficient operation of printing and finishing equipment.

To apply, please visit the Indianola CSD Candidate Portal:


Job Title: District Secretary (less than 260 days)


Reports to: Principal or Director


Supervises: None


Position Purpose

Under the direction of the principal, to provide administrative assistance, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees.

Essential Performance Responsibilities

• Composes documents (e.g. notices, correspondence, bulletins, reports, newsletter, handbooks) for the purpose of requesting or providing information about school and work-related matters, activities, events, etc.
• Maintains documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
• Maintain inventories of supplies and materials.
• Assists and responds to inquiries from students, parents, teaching staff, and others in a professional manner.
• Manages daily communication, including phone calls, email, faxes, incoming mail and outgoing mail.
• Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Maintains the student information management system at the building site (attendance, discipline and other records).
• Assists students who need medical attention/supplies when the school nurse is not available.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Knowledge, Skills, and Abilities

• Ability to communicate both orally and in writing to the supervisor.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, student information management system).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork and electronic reports accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Organizational and time management skills.
• Knowledge of office and district procedures.

Qualifications Profile
Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying.

Typical qualifications would be equivalent to:

• Associates degree with course work in business, math, word processing, office procedures and record keeping preferred.
• Successful secretarial and/or office experience preferred.

Physical Requirements
Bending, carrying, climbing, lifting, driving, pushing, pulling, reaching, sitting, standing, and walking.

Working Conditions
Varied.

Terms of Employment
Nine month contract with salary and benefits established annually by the Board.

Evaluation
Performance of this job will be evaluated in accordance with Board Policy 411.7 _Classified_ _Employee Evaluation._

FLSA Status
Non-exempt.