Professional - US - Operations Specialist II - Princeton, United States - Dale Workforce Solutions

Description

Role Description:

Strategic Operations Specialist, PharmaceuticalsSummary:This role will report to the People & Business Services (PBS) Chief of Staff Office, supporting strategic operations and executive communications initiatives.

This individual will support a wide range of initiatives, both planned and ad-hoc, in managing operationally, story building, socializing, project management, and acting as a creative consultant.

The PBS Strategic Operations Specialist will support deck development for Executive Leadership Team and Board of Directors meetings, including management of the timelines, collecting information from HR Centers of Excellence (COEs) to input into these decks, and coordinating with Communications and external vendors to have decks designed.

This consultant will need to be both planful for upcoming activities, but also agile in their ability to support ad-hoc requests on a very short timeline.

This candidate will support activities related to Global HR and Affiliate operations, including coordination, slide development and management of timelines.

General Duties / Expectations of Role:

Mainly supports the Strategy and Operations function in a wide range of responsibilities including but not limited to:o PowerPoint deck creation for all executive leadership meetingso Scheduling of meetings, note taking, and coordination of strategic operations activitieso Building executive communication drafts, plans, and reportso Project Management of executive leadership PowerPoint decks and Business as Usual (BAU) activities/eventso Coordination and/or creation of presentations deck for other PBS operations activities, such as monthly Department huddlesGeneral SME of PBS priorities to effectively coordinate with PBS COEs and PMs to align on strategy to receive required information to pull into decks on tight deadlinesStoryboard high-level decks to ensure executive-level presentations have a narrative thats aligned with messaging from the VP of People & Business ServicesIdentify and recommend areas to build process or create efficiencies to remove road blocks for function as neededResponsible for end to end submission and approval process for PBS communications in VeevaRegularly collaborate with the PBS Project Management Office (PMO), Change Communication team, and all PBS functions to further support the management of PBS prioritiesQualifications:Bachelors degree in Business, HR, Communications, or related field6+ years experience in Internal Communications/storytellingAdvanced knowledge of PowerPoint6+ years experience working on projects, campaigns with various stakeholdersAbility to effectively work within an ambiguous, fast paced environmentAbility to prioritize quickly changing work to align with deadlinesStrong verbal and written communications skills , especially with Executive SuiteNice to Have:Graphic DesignFamiliarity with graphic design programs (e.g.

, Adobe Creative Suite)3+ years of relevant work experience in pharma/biotechnology/life sciences4+ years of relevant work experience in HR/ Management ConsultingExperience in an Operations roleSkills Needed:
PowerPoint - DesignExcelMicrosoft SuiteInternal communicationsStrategic communicationsStorytelling communication/marketingChange managementData AnalysisResearchAgile project managementStakeholder management#J-18808-Ljbffr