Executive Assistant to COO - Livonia - Stay Clean Solutions

    Stay Clean Solutions
    Stay Clean Solutions Livonia

    1 week ago

    Description

    Location: Livonia, MI Position Type: Part-Time (20–30 hours/week), In-Office Compensation: $20-25 per hour Reports To: Chief Operating Officer (COO)

    POSITION OVERVIEW

    Stay Clean Solutions is seeking a highly organized and proactive Executive Assistant to support the COO. This role blends executive support, operational coordination, culture-building, HR administrative assistance, and personal logistics.

    This position is fully in-office and requires regular local travel with the COO to customer locations, team meetings, supply pickups, and operational tasks. The role begins part-time with the opportunity to expand into full-time based on performance.

    The ideal candidate is reliable, detail-oriented, discreet, and capable of managing a wide variety of responsibilities with minimal oversight.

    KEY RESPONSIBILITIES

    • Executive Support

    Manage and prioritize the COO's calendar, appointments, meetings, and daily tasks.

    Organize email communication, filter priorities, and draft responses when needed.

    Attend select client meetings and walkthroughs to assist with notes and logistics.

    Prepare agendas, meeting notes, follow-up summaries, and task lists.

    Assist with proposals, reports, and preparation of internal documentation.

    Maintain strict confidentiality with all company and personal matters.

    • Office, Operations, and Administrative Support

    Organize and maintain digital files, SOPs, proposals, contracts, and departmental documents.

    Assist with operational errands such as picking up or dropping off supplies, keys, uniforms, or paperwork.

    Support site launches, client visits, and field operations with logistical tasks.

    Manage receipts, reimbursement forms, and expense reports.

    Support the COO in staying on schedule and maintaining an organized workflow.

    • Culture and Team Support

    Coordinate birthdays, anniversaries, milestones, recognition items, and team appreciation.

    Organize small team events, lunches, meetings, and internal communications.

    Prepare welcome kits and ensure new employees have a positive onboarding experience.

    Track internal celebrations, key dates, and morale-related initiatives.

    • People Operations (HR Administrative Support as needed)

    (Administrative support only — not responsible for hiring decisions or disciplinary action.)

    Schedule interviews and manage communication with candidates.

    Prepare new hire packets, collect documents, and maintain personnel files.

    Track training requirements, PTO/attendance, compliance items, and missing paperwork.

    Post job listings and manage applicant flow.

    Assist with background check coordination and uniform ordering.

    • Personal and Household Support

    Book personal and business travel, including flights, hotels, and reservations.

    Manage dry cleaning drop-off/pickup and other errands.

    Handle personal appointments, reservations, scheduling, and household logistics.

    Assist with package deliveries, returns, and purchasing personal or household items.

    Oversee car maintenance, insurance renewals, and service appointments.

    TRAVEL & MOBILITY REQUIREMENTS

    Must be comfortable traveling locally with the COO to meetings and customer locations.

    Must complete regular errands, pickups, and drop-offs as needed.

    Must have a reliable vehicle and valid driver's license.

    Mileage or time travel is fully reimbursed.

    IDEAL CANDIDATE PROFILE

    Highly organized, dependable, and proactive.

    Strong written and verbal communication skills.

    Able to manage both personal and business-related tasks seamlessly.

    Tech-savvy (Google Workspace, Microsoft Office, mobile productivity apps).

    High emotional intelligence and composure under pressure.

    Trustworthy with sensitive information and capable of maintaining discretion.

    Enjoys a fast-paced environment and can adapt quickly to changing priorities

    BENEFITS PACKAGE While Part-Time (Pro-Rated):

    Paid Time Off (pro-rated based on hours worked)

    Mileage or travel time reimbursement

    Company-provided laptop/IT setup if needed

    Eligibility for raises and additional responsibilities

    Options: 401k, health, dental, & vision insurance

    Life insurance

    Company laptop and full IT setup

    Clear career path

    SUMMARY This role is designed to significantly increase the COO's effectiveness by managing administrative, logistical, cultural, operational, and personal responsibilities. It is ideal for someone who enjoys variety, responsibility, and being an essential part of a growing leadership team.

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