- Provide customer service and hospitality to tenants, vendors, and visitors including coordinating building access.
- Build rapport and relationships with tenants including greeting them as they arrive and promptly responding to tenant requests.
- Handle key aspects of office operations including administering signage program, ordering office supplies, and processing mail and tenant billings.
- Keep information accurate for buildings, leases, contacts, and emergency procedures.
- Prepare and distribute invoices, tenant memos, rent statements, newsletters, and tenant welcome packages.
- Process invoices in Yardi system, including tracking, coding, and comparing them with the budget and purchase orders.
- Track and upload Certificates of Insurance including requesting them and following up on any issues with the tenant or vendor.
- Collaborate with building operations teams to address tenant work orders.
- Interest or experience in real estate.
- 2+ years of administrative experience in a corporate environment.
- Bachelors Degree preferred.
- Strong proficiency in Microsoft Excel, Word and Power Point.
- Excellent communication and interpersonal skills.
- Ability to multi-task with a customer focused approach.
- Availability to work onsite Monday-Friday 8am-5pm.
Tenant Coordinator - San Jose, United States - Hudson Pacific Properties
Description
At Hudson Pacific Properties, we provide best-in-class office space to the biggest names in tech and media (i.e., Netflix & Amazon), and we're seeking a Tenant Coordinator to support our premier properties in San Jose, CA. The Tenant Coordinator serves as a key point of contact for tenants, vendors, and visitors and manages many aspects of day-to-day office operations. From responding to tenant requests to handling building access, this role requires a customer-focused team player who can keep many important details organized amidst a fast-paced, dynamic environment.
What Youll Do
About Us
Hudson Pacific Properties (NYSE: HPP) is a real estate investment trust serving dynamic tech and media tenants in global epicenters for these synergistic, converging and secular growth industries. Hudson Pacifics unique and high-barrier tech and media focus leverages a full-service, end-to-end value creation platform forged through deep strategic relationships and niche expertise across identifying, acquiring, transforming and developing properties into world-class amenitized, collaborative and sustainable office and studio space.