Executive Assistant - Kirkland - Resourceful

    Resourceful
    Resourceful Kirkland

    12 hours ago

    Description

    A leading tech company in the Seattle area is seeking a proactive and highly organized Executive Assistant to play a key role in supporting its leadership team. This position offers the opportunity to work closely with senior leaders, keep high-visibility initiatives moving forward, and bring structure and efficiency to a fast-paced, dynamic environment. The ideal candidate is a strong communicator with exceptional attention to detail, thrives on managing multiple priorities, and collaborates effectively as part of a team.

    Key Responsibilities

    • Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives.
    • Prepare and edit correspondence, reports, presentations, and other documents as needed.
    • Serve as a liaison between executives, staff, and external partners, ensuring timely and effective communication.
    • Plan and support onsite and offsite meetings and events, including logistics and budget management
    • Handle confidential information with discretion and maintain a high level of professionalism at all times.
    • Procure hardware/equipment, software, office supplies and reference materials for team members and new hires.
    • Team security group and distribution list ownership and maintenance.
    • Coordination and logistical support for team meetings, morale events, office moves.
    • Manage team headcount: processing new requisitions in the iCIMS tool including partnering with the hiring managers and recruiting team.
    • Process expense reports.
    • Partner with the business manager and chief of staff to drive training & compliance for the org.

    Qualifications

    • Bachelors degree or equivalent experience preferred.
    • 5+ years of experience supporting senior executives, preferably in a technology or corporate environment.
    • Strong proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and collaboration tools.
    • Excellent organizational, time management, and problem-solving skills.
    • Outstanding written and verbal communication abilities.
    • Ability to work independently, adapt to changing priorities, and handle multiple assignments simultaneously.
    • Previous Microsoft experience is required.

    In Office Requirement: This position is based in Redmond, WA with a requirement to be in the office 2-3 days a week.

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