Shelby Johnston

Information Management Supervisor with over 27 years of project documentation. Experienced in the oil and gas industry, engineering, construction and legal fields. Specialized Lead Documentation Supervisor for Global Capital Projects within the Oil and Gas Industry.

Records Management Supervisor 

Phillips 66 Sweeny, TX 

11/05/2018 to 11/02/2022

Description

• Ensure that ENGINEERING COMPANY(S) complies with P66 Sweeny’s documentation procedures and plant preferences through procedure manuals, communication at project meetings, reviewing drawings / documents at squad reviews prior to work package issues, and issuing clarification memos as needed.
• Manage development and maintenance of controlled document and records database, refinery record files, and electronic data management systems, (Livelink, SharePoint, SAP, and other systems that contain records).
• Ensure Sweeny’s compliance with the corporate document and records retention schedule and guidelines, and all Legal Hold Orders that pertain to the refinery.
• Manage the electronic data management system(s) to ensure P66 Sweeny’s needs and requirements are met.
• Provide backup plans for P66 Sweeny’s business critical and vital records.
• Provide work process training to employees, audit compliance and provide support in office indexing.
• Develop and maintain written policies and procedures for maintaining document management.
• Identify document and records management continuous improvement opportunities.
• Maintain User & Group security within Livelink and control proper permissions on folders, documents and objects.
• Represent the refinery on networks associated with Documents and Records Management, Livelink Business Administration, SAP Document Management System, and REP (P66 Global Procedures) management.
• Maintain Sweeny P66 Sweeny’s Refinery Master Records List, PSI website for all PSM documentation.
• Coordinate REP’s (P66 Global Procedures) deviation management for the P66 Sweeny’s refinery.
• Analyze MOC’s for document updates, manage MOC workload, and check issue packages.
• Participate in MOC subcommittee, including auditing and procedure maintenance.
• Manage as-built updates and equipment file updates for non-MOC changes.
• Provide supervision and work direction for contractors working in Engineering Documentation and Design Team.
• Review and approve personnel and contractor timesheets. Ensure continuous improvement of vault documentation and processes

Documentation Manager Granger Optimization Project

Planet Forward Engineering Services Consultant to Genesis Alkali 

Green River, WY 08/06/2018 to 11/02/2018

Description

• Ensure that ENGINEERING COMPANY(S) complies with GENESIS ALKALI documentation procedures and plant preferences through procedure manuals, communication at project meetings, reviewing drawings / documents at squad reviews prior to work package issues, and issuing clarification memos as needed.
• Maintain and administer the project portal for issuing electronic transmittals, action items list, and revision history of the design drawings, and as the project file.
• Maintain the project distribution through the portal.
• Obtain and record drawing originals and copies from GENESIS ALKALI.
• Obtain and record new drawing numbers and equipment/tag numbers.
• Manage vendor data for the review process (includes distribution, expediting, and filing). Note that the ENGINEERING COMPANY(S) procurement department will issue RFQs and purchase order documentation and will manage the flow of vendor data to/from the vendors.
• Maintain copy of GENESIS ALKALI corporate engineering standards and applicable PIP standards and specifications.
• Turn over all project drawings and, unused drawings and numbers to GENESIS ALKALI at the close of the project (check CAD files and plots to ensure correct revision).
• Turnover of all vendor data originals to GENESIS ALKALI in compliance with the GENESIS ALKALI procedure at the close of the project.
• Assemble and turnover all engineering calculations to GENESIS ALKALI.
• Assist the disciplines with assembly and turnover of instrument loop folders, tie-in folders, and PSV files.
• Archive all engineering documentation at the close of the project.

Global Information Management Coordinator Sakhalin 1 Projects  

Brunel Energy Inc. Consultant to ExxonMobil Development Company 

01/01/2008  to 10/31/2017

Description

• Responsible for all aspects of document control within the entire project.
• Primary Information Management and Document Control functional interface and act as the Project Subject Matter Expert and Point of Contact.
• Provide Project systems, plans and procedures,
• Ensure Document Control compliance with Company standards across project phases

Mega Project Experiences 

Sakhalin 1 Odoptu Stage 2 Project 

01/01/2008 to 07/01/2011

Locations : Sugarland TX Corpus Criste TX, Yuzhno-Sakhalinsk Russia, Cebu Philippines, Okpo South Korea, Mumbai-Maharashtra India. Construction Site Russia Odoptu NWS/SWS & Houston TX

Sakhalin 1 Chayvo OPF Expansion 

07/01/2009 to 07/01/2013

Locations : Sugarland, TX, Yuzhno-Sakhalinsk Russia, Ulsan South Korea, Construction Site Russia Chayvo OPF & Houston, TX

Sakhalin 1 Odoptu NWS/FSP Project  

01/01/2008 to 07/01/2011 

Locations : Sugarland, Tx, Yuzhno-Sakhalinsk Russia, Lake Charles, LA, Construction Site Odoptu NWS Russia & Houston, TX 

Lead Document Management Manager Yemen LNG Project 

Airswift Consultant to TOTAL E&P 

01/01/2007 to 12/31/2007

Description

• Responsible for all aspects of document control within the entire project.
• Primary Information Management and Document Control functional interface and act as the Project Subject Matter Expert and Point of Contact.
• Provide Project systems, plans and procedures 
• Ensure Document Control compliance with Company standards across project phases

Mega Project Experience

Yemen LNG Upstream Project

Houston, TX

Documents for Operations Coordinator East Area Projects 

Brunel Energy Inc. Consultant to ExxonMobil Development Co. & Mobil Producing Nigeria 

04/01/2005 to 12/31/2006

Description

Coordinate communications and efforts between the Project Team and Operations to define Documents for Operations and how they will be developed and handed over to Operations.

Mega Project Experience

East Area Projects

Locations : Paris France, Kuala Lumpur Malaysia, Okpo South Korea, Port Harcourt Nigeria, Lagos Nigeria & Houston TX

EPC Lead Document Control Administrator

Aker Kvaerner

12/01/1997 to 03/31/2005

Description

• Coordinate communications and efforts between the EPC Project Team and Owner Operator to define Documents for Operations and how they will be developed and handed over to Operations.

Mega Project Experience

Chevron Mafumeira Sul Project

Houston, TX

January 2005-April 2005

Exxon/Mobil Sable Island Compression Platform Project

Houston, TX, & Halifax, Canada 

2003-2005

P-Mex AKAL-L Production/Compression Platform Project

Cadiz, Spain

2002-2003

El Paso Energy Macae Merchant Power Plant Project

Macae. Brazil, 

2001-2002

Calpine Corporation Cogeneration Project

Houston, TX

2000-2001

Aramco Maintain Gas Compression Project

Houston, TX, 

1998-2000

Aramco Replace Electrical Generator Project

Houston, TX

1998-1999

Bayer Corporation HCL Compression Project

Houston, TX

1997-1998

Field Documentation Coordinator 

Belmont Constructors

01/01/1995 to 12/31/1996

Description

• Distribute and track all engineering information concerning construction at Enterprise Products Mt. Belvieu, Texas Facility 

Legal Document Analyst 

Charles Evans and Company

01/01/1992 to 12/31/1994

Description

• Research and document major litigation i.e., Exxon Valdez and Long Beach Oil Spills. Houston, TX.

References

Robert E Harper

BSME, Retired ExxonMobil 1-832‐656‐7839

Stephen F. Austin University | B.A., Political Science and General Business, 1994. Nacogdoches, TX.