Jody Johnson

You bring over two decades of progressive experience in procurement, contract administration, financial operations, and customer service across higher education, healthcare, and government sectors. Your expertise includes reviewing and negotiating complex contracts, ensuring regulatory compliance, managing procurement processes, and maintaining meticulous financial records. You've served as a key liaison for faculty, staff, and vendors, demonstrating strong communication and organizational skills. Proficient in systems like Banner, FITC, and Excel, you’ve supported grant-funded projects, coordinated special initiatives, and upheld high standards in data accuracy, reporting, and policy adherence. Your career reflects a consistent commitment to operational excellence and collaborative problem-solving.

Research Contract Officer -University of Kansas Center for Research, Inc., Lawrence, KS -2023-2025 

● Review, negotiate, and process a wide range of business contracts, including Business Service Agreements, Master Service Agreements, Fee-for-Service contracts, hotel/event agreements, and professional service agreements. ● Ensure compliance with federal regulations (Uniform Guidance), state laws, and university policies in all contract activities. ● Collaborate with the Assistant Director of Procurement on contracts with non-standard terms and conditions. ● Serve as the primary point of contact for faculty, staff, and external partners regarding contract policies and procedures. ● Create and maintain organized digital folders and email records for all contract-related documentation. ● Monitor and respond to inquiries from three departmental email inboxes. ● Track all incoming contracts using Excel, ensuring accurate data entry and status updates. ● Generate and analyze financial and contract-related reports using OAC and Amber Rhoads systems. ● Draft and modify standard agreements using approved templates. ● Support subrecipient monitoring, agreement intake, data quality assurance, and subaward issuance under the direction of the Associate Director of Contract Negotiations. ● Maintain a searchable repository of all contracts, agreements, statements of work, and modifications. ● Assist with federally mandated contract reporting requirements. ● Coordinate special projects and serve as the primary contracts resource in the absence of the Assistant Director.

Accounting Specialist -University of Kansas, Lawrence, KS -2021 – 2023 

● Processed departmental invoices for the Physics Department, ensuring timely and accurate payments to vendors and service providers in accordance with university financial policies and procedures. ● Reconciled Procurement Card (P-Card) transactions for all departmental cardholders, reviewing receipts, verifying charges, resolving discrepancies, and preparing monthly reports to ensure compliance with internal audit standards. ● Managed travel reimbursement processes for faculty, graduate students, and administrative staff, reviewing travel documentation for accuracy and policy compliance, and submitting reimbursements through the university’s financial system. ● Created and submitted Purchase Orders (POs) for departmental purchases, coordinating with vendors and internal stakeholders to ensure proper documentation, budget alignment, and timely order fulfillment. ● Entered new vendors into the FITC system, verifying required documentation and ensuring vendor profiles were complete and accurate for seamless payment processing. ● Collected and maintained W-9 forms from new vendors to ensure compliance with IRS regulations and university procurement requirements. ● Updated vendor addresses and contact information in the financial system to maintain accurate records and prevent payment delays or miscommunications. ● Requested funding allocations for departmental needs, collaborating with administrative offices to ensure budget availability and proper fund usage. ● Obtained Principal Investigator (PI) approvals for expenditures on grant-funded projects, ensuring that all purchases aligned with grant terms, budget restrictions, and federal compliance standards.

Purchasing Assistant -Washburn University, Topeka, KS 2016-2021 

● Prepare purchase orders submitted through Banner financial system requisitions and payment vouchers to initiate orders and/or advance payment for goods and services. ● Review information submitted by departments to verify that information in Banner is correct and consistent with documentation provided. Determine when information is incorrect and enter changes and modifications as necessary to ensure all records agree and facilitate timely completion of orders and payment requests. ● Identify projects which require special tax exemptions and submit online applications to the Kansas Department of Revenue as needed. ● Assemble and submit tax exemption packets with purchase orders to vendors as projects dictate. ● Create and update vendor files (W-9) in Banner to provide data and information to support Purchasing and Finance (payment) functions. Review and assess purchase order encumbrance reports to determine purchase order status in the Banner financial system. ● Process procurement card applications for the university procurement card (One Card) Program. Submit orders to the One Card center to obtain p-cards for the university staff as allowed under university regulations and approved by the Director of Purchasing. ● Draft and distribute correspondence; respond to questions from faculty and staff regarding p-card use, and serve as liaison between the p-card center and cardholders to support the p-card program and resolve transaction problems as they develop and are reported. Request temporary card profile adjustments as approved by the Director. ● Complete One Card allocations to upload into Banner on a monthly basis. ● Format and type Requests for Quotations and Requests for Proposals from information provided by departments and the Director to initiate and facilitate the price quote and bid process. Compile vendor lists and distribute completed bid documents to vendors to solicit bids for projects and materials as required by University Policy. Establish and maintain bid and contract files to document purchasing activities and document awarded bids for such goods and services as equipment maintenance, computer software, entertainment agreements. ● Assist in developing and revising policies. ● Update and maintain department website. ● Computer knowledge: Proficient in Excel, Word, Banner, PowerPoint, etc.

Customer Representative -Kansas Department of Revenue, State of Kansas, Topeka, KS -2001-2016 

● Educates customers in person or by phone of applicable laws, policies, procedures, services and resources. ● Provides customer with information regarding status of records, tax returns or other transactions. ● Provides guidance on options to correct deficiencies problems or errors. ● Performs account management on accounts involving Individual Income tax or Homestead Refund. ● Conducts the processing of returns, remittance and refunds. ● Performs account adjustments, abatements and/or assessments. ● Provides customer education in a professional manner. ● Ensures customers' needs are met in a professional and efficient manner. ● Computer knowledge: Proficient in Excel, Word, PowerPoint, AS400, etc.

Client Service Representative Laboratory -Stormont Vail Hospital, Topeka, KS -1999-2001 

● Research inquiries and / or products for customers ● Coordinate patient and specimen flow in the Laboratory Clinic, Patient Services Center and / or Central Processing Area ● Manage lab phone communication, ensure accuracy of requests for lab testing and reports, ordered tests biological samples ● Maintain client service records and take steps to resolve problems ● Reports to Administrative Lab Director all unusual and / or non-routine inquires to ensure client satisfaction ● Coordinates client service functions with Administrative Lab Director ● Trains client service center personnel ● Communicates, implements and interprets client service policies and procedures with clients, client service personnel, and with other departments ● Ensures that client service personnel maintain a positive, client focused attitude ● Computer knowledge: Proficient in Excel, Word, PowerPoint, etc.

I graduated from Fort Hays State University in 2021 with a BA in Business and a Minor in Leadership.