Jasmine Calixte

Experienced Executive Assistant with a proven track record of providing comprehensive administrative support to C-suite executives and leadership teams. Skilled in managing diverse responsibilities, including meeting coordination, billing processes, vendor management, and event planning. 

Highlights of my background include:
-Facilitating board meetings, executive meetings, and staff meetings, handling all logistics, documentation, and technology setup for remote attendees.
-Managing billing processes for monthly customers, ensuring accuracy and timeliness in invoicing and payment tracking.
Managing contracts with 500+ vendors across multiple regions. 
-Proactive client management skills, serving as the primary point of contact for clients and internal stakeholders and addressing their needs promptly and effectively.
-Strong social media management skills, including content creation and daily posts on platforms such as Facebook, Instagram, and Twitter.
-Writing engaging content for newsletters and blogs, focusing on SEO optimization to enhance reader engagement and website traffic.

I am excited to further my journey as an executive assistant, using my skills and passion to deliver organization and innovative solutions, while contributing to the success of the organizations I work with. 

Experienced Executive Assistant with a proven track record of providing comprehensive administrative support to C-suite executives and leadership teams. Skilled in managing diverse responsibilities, including meeting coordination, billing processes, vendor management, and event planning.

Work experience

Administrative Assistant

Daniel Cantor Senior CenterJune 2021 to Present

• Complete administrative tasks for the COO and center director
• Facilitate quarterly board meetings for up to 12 members by preparing and distributing meeting materials, coordinating schedules, and setting up Zoom technology for remote attendees
• Manage meeting logistics and documentation, including taking minutes, organizing voting procedures, and digitalizing summaries for accurate record-keeping
• Oversee billing processes for monthly customers, ensuring timely and accurate invoicing and payment tracking
• Manage vendor payments and coordinate vendor selection through research and bidding processes, optimizing cost-effectiveness and service quality
• Provide administrative support to the event committee, handling procurement of necessary supplies and materials to enhance event success
• Maintain a calendar of monthly activities featuring 30 diverse offerings per month, scheduling and coordinating activities to ensure smooth execution
• Spearhead the conceptualization, writing, and editing of a quarterly newsletter, devising engaging content and creative ideas to enhance reader engagement and community involvement

Executive Assistant

Home Pros Guide Magazine - Davie, FLJanuary 2020 to March 2021

• Completed administrative tasks for the Executive Leadership team
• Managed contracts with over 500 vendors across 6 regions, overseeing ad placements in the magazine
• Provided exceptional client management for advertising clients, serving as the primary point of contact for communication regarding edits or changes to ads, ensuring client satisfaction and retention
• Used QuickBooks to efficiently invoice clients for advertising services
• Demonstrated strong collections skills by handling overdue payments for advertising services, reconciling four-figure amounts and maintaining positive client relationships
• Posted open job positions, reviewed resumes, and conducted initial phone screenings, contributing to the successful hiring of qualified candidates
• Managed social media platforms including Facebook, Instagram, and Twitter, overseeing content creation and daily posts to enhance brand visibility and engagement
• Wrote engaging weekly blog posts for the website, focusing on SEO optimization to increase website traffic and reader engagement

Ecommerce Sales Specialist

Triton Data Com - Miami, FLMarch 2019 to October 2019

• Produced high-quality photographs of refurbished telecom items and composed persuasive product descriptions to attract online shoppers, resulting in increased sales conversion rates
• Collaborated with the shipping department to ensure timely shipment of sales orders
• Conducted thorough research on item pricing to determine competitive pricing strategies, optimizing revenue generation and maximizing profitability for each sale
• Provided exceptional customer service by promptly responding to inquiries, addressing concerns, and offering product assistance
• Achieved a sales quota of approximately 10 items per day

Preschool Teacher

Miramar, FLAugust 2016 to June 2017

• Managed classroom activities, curriculum planning, and daily schedules for a group of 20 children
• Communicated effectively with parents, colleagues, and administrators, facilitating meetings and addressing inquiries

Education

Associates in Art

Broward College

Skills

Scheduling

Organizing Meetings

Database management

Microsoft Office

Project management

Organizational skills

Calendar management

Event Coordination

Email Management

Event planning

Billing

Billing Process

Invoicing

Zoom

Google Workplace

Travel Coordination

QuickBooks

Communication skills

Executive administrative support

Liasioning

Growth Strategies

2 Year Associate Degree