Davida McMillan

I am an accomplished and influential C-Level Executive Assistant offering extensive experience in Executive Administration, Project, Calendar, and Office Management. 

Expertise involves: Executive Event Management, Domestic & International Travel, Conference Registration & Plenary Session Support, Meeting Logistics, Creative Problem Solving, Project Management, Employee Engagement, Customer Relationships, Expense Reporting & Reconciliation, and Liaising & Coordination

Throughout my career, I have maintained the highest performance standards within a diverse range of administrative functions, including being the “face to the public” and leading a team focused on improving company operations.  Served as point person and liaison between management, staff, clients and consultants, demonstrating high level of confidentiality. I possess exceptional organizational skills, detailed oriented and hardworking individual who can be relied upon to execute challenging tasks and projects. Professional, ability to remain calm and composed, making things happen quickly and efficiently. Outstanding communicator with an emphasis on best practices that build a collaborative work environment.  

My career highlight includes:

- Delivering high level administrative support to the Chief Operation Officer, VP of Field Operations, Managing Director, SVP, General Counsel and Compliance Officer.

-Efficiently oversaw administrative assignments for major organizations such as Novelis, Digitas, National Minority Supplier Development Council, National Urban League, Credit-Suisse Foundation, MetLife, Pfizer Safety and Risk Management, and Reuters Marketing and Media Department.

-Managed complex domestic and international travel arrangements; served as a liaison with IT resources, internal and outsourced, on all technology-related issues.

-Management of registration and logistics for quarterly meetings, training sessions, and annual conference. 

-Extensive experience in multi-tasking, fast-paced environments that demand strong leadership and interpersonal skills.

During my tenure at NMSDC allowed me to utilize and sharpen my skills in the following areas:

-Creation and execution of project plans for an extensive platform of meetings, information sessions and workshops with focus on logistics. In 2013, I was able to only utilize only 30% of the previous year’s budget for the certification workshops in Dallas, TX and Columbus, OH.

-Creation and implementation of a monthly reporting template for regional affiliates that captured certification applications, staff, and constituent group rosters. 

-Provided administrative support for the strategic plan committee lead, utilizing SharePoint and other technology for committee groups to communicate effectively and seamlessly share work product. 

InfluenceDiCota, Remote                                                                                            (March 2021- Present)

C-Suite Administrator and Diversity Inclusion Development Specialist 

• Identify program partners that support the diverse media and community empowerment agenda that is the backbone of the platform and its goal to create real jobs for creatives of color in the media industry who are struggling and to chronicle the untold contributions of people of color to have a diverse, inclusive and multiculturally represented historical template for current and future generations.

Jamestown LP - Executive Assistant, Premier Property Fund                             (July 2022 - November 2022)

Express Employment  - Executive Assistant, Jamestown LP                               (May 2022- July 2022)

• Coordinated travel and arrangements, and managed expense reports using Concur software
• Used Outlook to assist with meetings including organizing and scheduling; preparing agenda materials; notifications; ordered and set up meals/snacks, meeting room and AV setup.
• Provide high-level administrative support by conducting research, preparing reports, proactively managing executives’ calendars, and arranging conference calls
• Format and develop letters, memos, forms, labels, agendas, notices, reports, or other correspondence and proof of correspondence and related documents of staff
• Respond promptly to questions, requests, or problems or direct to the appropriate person/department
• Organize and maintain various filing systems, and processed invoices
• Planned and organized events including business meetings, client lunches/dinners, and other social/team events

Advantage xPO                                                                                                                       (January 2022- May2022)

Administrative Assistant, Private Wealth Management Division – Goldman Sachs 

• Provided administrative support in a complex team environment to a senior group
• Coordinated complex, senior-level internal/ external meetings and conference calls
• Supported internal and external managers or clients
• Maintained complex and extremely detailed calendars and prioritized meeting requests and related logistics
• Coordinated a high volume of domestic and international travel arrangements and processed expense reports
• Prepared and distributed divisional correspondence, memos, letters, reports or other documents as requested
• Maintained understanding of firm policies and handled certain issues independently

Enumerator - Seasonal position                                                                                              (July 2020 – Oct 2020)

US Census Bureau, Atlanta, GA

• Collected household and demographic information by canvassing assigned areas 
• Appropriately documented and reported the results
• Verified household addresses and ensured that all maps and address lists 
• Corrected discrepancies in existing data 

Executive Assistant / Senior Administrative Assistant                                                                      (Aug 2017 – Oct 2019)

Contract Roles – Atlanta, GA

Novelis Inc. - Randstad

Senior Vice President, General Counsel and Compliance Officer – Legal Department

GA Department of Public Health – Corporate Temps

Senior Director – Chronic Disease Prevention Section

Digitas LBi – Ricoh USA

Managing Director and SVP, Group Director

• Extensive domestic and international travel arrangements via Amex Global, as well as processed International Visas
• Processed Delta barter tickets and managed inventory
• Reconciled and submitted expense reports via Concur
• Coding and submission of invoices, scheduling meetings and booking conference rooms via Outlook 
• Maintained and monitored calendars of scheduled appointments, upcoming events, catering, and matters requiring immediate attention. Coordinated agendas, and dispatched meeting invitations and agendas to attendees, booked meeting rooms 
• Monitored departmental expenses and maintained an efficient filing system to ensure reports, correspondence, and financial documentation are maintained and readily available 

National Minority Supplier Development Council, New York, NY                                                       (Mar 2011 – Feb 2017)

Executive Admin to Vice President of Field Operations 

• Delivered administrative support to VP, Field Operations; actively monitored and tracked executive contacts, VIP relations, and correspondence, maintaining database entries and contact information
  • Maintained up-to-date rosters for all 23 local affiliate councils, which included staff, board and MBEIC members Updated all changes in CRM registration database
• Prepared itineraries processed and approved expenses, compiled reports, presentations, scheduled meetings, prepared agendas, responded to routine and non-routine correspondences and arranged onsite/offsite events, and special projects
• Performed day-to-day administration of the office such as calendar management, organizing and distributing communications, managing registration and logistics for quarterly meetings, affiliating staff training sessions, and annual conference
• Scheduled VP’s travel utilizing identified travel partners; created constant travel itinerary portfolios. Reconciled all department travel expenses via Concur
• Served as the primary contact and liaison for Field Operations Department and office-related issues with affiliate councils, corporate members, and MBEs
• Conducted monthly calls with each council to maintain up to date records of local staff, Board & MBEIC members, as well as denied MBE applications and local council events 

Macys East, Rego Park, NY                                                                                                                 (2002 – 2015)

Customer Service Manager/Holiday Resources Administrator/Service Associate Level I/OCA

Provided administrative support for the Executive office and Operations team. Facilitated the hiring process and acted as a HR liaison for associates and executives and new hire training on POS systems. Communicated effectively with customers, associates, and management. Properly executed all systems and services and POS procedures

National Urban League, New York, NY                                                                                                           (2008 – 2011)

Assistant to SVP & Chief Talent Officer, Human Resources 

Orchestrated HR departmental meetings, supported benefits program, HRIS activities, and HR-related social entrepreneurship programs. Prepared contracts, requisitions for payment of bills, and expense reports.

• Managed and maintained complex department filing system while ensuring confidentiality and completeness of personnel records and HR files

• Allen Schwartz Institute of Allied Health & Business, Medical / Business Administration 
• Baldwin Senior High School - Diploma 
• Fred Pryor Seminars: The Exceptional Assistant | Managing Multiple Priorities | Communication Skills for Women | Creative Problem Solving & Strategic Thinking | How to Supervise People | Dealing with Difficult People | Business Writing for Results | Management Skills for Secretaries, Administrative Assistants, and Support Staff 
• Career Center Seminars: Fundamentals of Successful Project Management | Time Management | Access 2007