Human Resources Assistant - Madison, United States - Washington Humane Society

Washington Humane Society Madison, United States

4 weeks ago

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Description

Job Description

JOB SUMMARY

Provide comprehensive support across multiple Human Resource (HR) functions within HRA. This position requires involvement in various HR initiatives such as benefits administration, compensation management, employee relations, recruitment support, employee communications, development programs, and employee engagement activities. The HR Assistant plays a vital role in maintaining HR operations, facilitating employee processes, and ensuring compliance with organizational policies and regulations. This position offers an opportunity for hands-on experience in diverse aspects of HR, contributing to the overall effectiveness of the HR team and the well-being of HRA employees.

DUTIES & RESPONSIBILITIES

Support the HR Generalists in NJ and DC. (70%)
Assist with managing promotions and separations, workers compensation, and employee benefits programs, including enrollment, updates, and inquiries.
Provide support to the verification of employment (VOE) process to include:
Responding to requests by employers to verify employee/former employee records.
Submitting requests to employers for employee verification related to the HRA recruitment and hiring process.
Maintain accurate records and facilitate communication regarding benefits offerings.
Assist employees with HR-related questions and direct them to proper resources, if needed.
Provide administrative support for employee relations activities, including documentation and conflict resolution processes.
Coordinate Rabies Vaccinations for applicable staff
Assist in maintaining compliance with all local and federal regulations applicable to staffing, recruitment, termination, and benefits administration.
Support the recruitment and onboarding process and assist with employee engagement. (15%)
Maintain inventory of materials such as uniforms, name tags and other employee supplies.
Assist with position posting and employee onboarding as needed.
Provide support to employee engagement officer in setting up Employee Engagement activities in NJ.
Provide general administrative support such as email traffic management, data entry, document processing, database management, ADP content management, faxing, sorting/routing mail, filing, and copying. (10%)
Support the development and distribution of internal HR communications, including policies, procedures, and updates.
Maintain accurate and up-to-date employee documentation and communication channels.
Assist in promoting positive employee relations and fostering a respectful workplace culture.
Assist with special projects, routine reports, and research, and perform other duties as determined by the Director of HR. (5%)

QUALIFICATIONS & REQUIREMENTS

Ability to exhibit sound judgment and discretion when handling highly confidential matters.
Excellent interpersonal skills with a customer service orientation. Ability to communicate effectively, courteously, and professionally with a variety of individuals representing the public, board members, volunteers, donors, and employees. Ability to conduct and handle difficult conversations.
Excellent verbal and written communication, presentation, organizational, time management, and problem-solving skills. Manage and maintain relationships with colleagues and departments.
Computer literacy with proficient use of programs including Microsoft Office programs, email, Internet, and database management software to efficiently accomplish work. HRIS experience preferred.
Knowledge of general office procedures and the ability to produce high-quality work.
Ability to work effectively, both independently and in a team environment, in an atmosphere of multiple projects, shifting priorities, and deadline pressures. Ability to be flexible, detail-oriented, and able to prioritize.
Ability to contribute as a team player with a growth-oriented, proactive approach, high self-efficacy, and sustainable resilience and determination to work in a fast-paced environment.
Ability to learn, interpret, and apply multiple human resource disciplines, policies, procedures, and guidelines, including federal and state employment and benefits laws.
Ability to manage the emotional aspect of work in an animal shelter environment in a positive professional manner.
Passion for the Humane Rescue Alliance mission, and for caring for all animals regardless of age, breed, temperament, or species, and supporting and educating members of the public, free of judgment or bias.

PHYSICAL REQUIREMENTS & WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
Regularly sits at a computer station and operates electronic equipment.
Regularly moves about the facilities to coordinate work.
Due to the nature of shelter work, may be exposed to deceased, fractious, or aggressive animals; common allergens; hostile or irate persons; zoonotic or other diseases; unpleasant noises, odors, or sights; and extreme temperatures.

EDUCATION & EXPERIENCE

Internal Candidates are strongly encouraged to apply
Preferred one year of administrative office experience in a human resources department or a nonprofit environment.

Salary premium may be offered for multilingual candidates proficient in Spanish, French and Mandarin.

St. Hubert's and the Humane Rescue Alliance (HRA) are committed to being an Equal Opportunity Employer, and does not discriminate because of race, color, creed, gender, religion, national origin, disability, age, pregnancy, genetic predisposition or carrier status, marital status, citizenship status, or sexual orientation. Accommodations will be provided to qualified individuals requiring them.

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