Event Manager - Accord, United States - Inness Hospitality LLC

Description

Job Description

Job Description INNESS is an intimate country refuge, and members club located in Accord, New York. Inness is situated
on a campus of 225 pastoral acres, which include a 12-room farmhouse hotel, 28 guest cabins,
restaurant, event bar, a 9-hole golf course, sporting outfitter, two swimming pools, tennis courts, walking
trails, a retail home and farm shop, as well as an organic farm and orchard. Responsibilities The Event Manager reports directly to 'Director of Sales and Marketing' 'Director of Operations Food and
Beverage and 'Owners'. This position is responsible for the execution all events on property and
including but not limited to corporate bookings, weddings, member events and all group food and beverage
services.
This position oversees and handles all meeting room rentals, local catering, outlet, and other revenues
supervising all planning the preparation and execution of special events. The Events Manager will work
closely with the F&B team and be trained on all steps of service to create an extension of the restaurant in other
locations throughout the property.
During off season, the Event Manager will work with the restaurant team assisting in the overall management of
the restaurant.
Essential Duties and Responsibilities
The following list is representative of the typical duties and responsibilities performed. The employee's
actual duties and responsibilities may vary depending on department needs and assignments.
Client & Vendor Relations
Establish and build lasting relationships with clients
Conduct interviews and tours of the property
Identify the client's requirements and expectations for each event
Respond to inquiries using Tripleseat
Assist preparation of BEO's for events in Tripleseat
Event Execution and Coordination
Meet with all prospective clients and conduct tours as necessary
Book and coordinate vendors and manage rental orders
Liaise with vendors during the event planning process to ensure accuracy
Print menus & place cards for each event
Hire the event staff and create a roster of in-house service professionals to work all events on property.
Inspect venues to ensure everything adheres to the client's standards
Manage all event set-up, tear down, and follow-up processes
Execute all events including event set up & breakdown
Organize all event needs and scheduling with other departments on property.
Evaluate each piece of event business to ensure services can be properly executed.
Assembles creative and innovative event attractions based on internal capabilities or outsources to
qualified vendors.
Trains, supervises, and works with event staff, to solicit and book banquet and catering functions, as well
as the planning, merchandising and execution of the functions.

Leads event team to build long-term, value-based customer relationships that enable achievement of
sales objectives.
Administers all phases of the event department, including but not limited to sales, planning, marketing,
servicing, and administrative procedures.
Coaches and counsels' employees to reflect company service standards and procedures. Required Skills

Must be willing to work min. 50 hours and varied schedule according to the needs of events booked,
including nights, weekends and holidays required
Extreme attention to detail
Strong Communication Skills – this position interacts with a wide variety of people on a daily
basis, including executives, vendors, and attendees. Strong interpersonal skills, sharp written and
verbal communication, and solid discernment are a must
Friendly, professional, and respectful attitude towards guests and co-workers
Able to handle multiple important projects at once and prioritize tasks
Outstanding vendor and time management skills
Shows initiative, enthusiasm, and willingness to learn
Team player, working well with all departments working towards common goals.

Salary-$75,000-$80,000
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