HR Administrative Associate - Palo Alto, United States - LeadStack Inc.

Description

Job Details:
LeadStack Inc. is an award-winning, one of the nation's fastest-growing, certified minority-owned (MBE) staffing services provider of contingent workforce.

As a recognized industry leader in contingent workforce solutions and Certified as a Great Place to Work, we're proud to partner with some of the most admired Fortune 500 brands in the world.

Job Details:

Title :

Location :
Palo Alto, CA,

Duration : 12 months +

Pay Rate :
$30.00-$32.00/Hour on W2

This HR administrative associate will report in to the Faculty Affairs / Human Resources (FA/HR) Manager for the Chemistry Department.

This is a half-time position and can be performed in a hybrid (2x week remote) manner working with the supervisor on day and time availability.

JOB PURPOSE:
Provide administrative or operational support working under general supervision.


CORE DUTIES:
Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.

Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.

Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.

Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.

Process and monitor routine financial transactions, which may include researching and resolving discrepancies.

Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.

May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives.

Track completion of required training.

Maintain approved content on websites.

May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support.

May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.

I can be reached on

Thank you for taking a look at this job opportunity. If it's not a right match, we'd appreciate a referral.

Take care and I hope you have a great day

Best,

Lead Recruiter

C

D

A.611 Gateway Blvd, Ste 120

South San Francisco, CA 94080

W.


MINIMUM REQUIREMENTS:

Education & Experience:
High school diploma and three years of administrative experience, or combination of education and relevant experience.


Knowledge, Skills and Abilities:

Certifications and Licenses:
None


PHYSICAL REQUIREMENTS*:
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Proficient computer skills and demonstrated experience with office software and email applications.

Demonstrated success in following through and completing routine tasks.

Strong organizational skills and attention to detail.

Strong verbal and written communication skills.

Excellent customer service and interpersonal skills.

Ability to prioritize and multi-task.

Constantly perform desk-based computer tasks.

Frequently sitting.

Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file =

Rarely twist/bend/stoop/squat, kneel/crawl.


Requirements:
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