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Office Manager - Washington, United States - College of American Pathologists
Description
Who we are? As the world's largest organization of board-certified pathologists and leading provider of laboratory accreditation and proficiency testing programs, the College of American Pathologists (CAP) serves patients, pathologists, and the public by fostering and advocating excellence in the practice of pathology and laboratory medicine worldwide.
CAP employees make a meaningful difference by partnering with colleagues customers and members on challenging and rewarding work
CAP provides its employees with an energetic and collaborative work environment and encourage opportunities to further develop their skills—offering reimbursement for educational programs and participation in events that enhance your skills
We offer a generous compensation and benefits package, 401K, and more
Brief Description
The Administrative Office Manager is responsible for:
Supporting the Director, Professional Affairs in managing key administrative functions for the Reporting Unit (RU) and the DC Office.
Providing direct support for the Vice President, Policy and Advocacy
Specific Duties
Primary duties and responsibilities:
Management of Administrative Services:
Manage the federal lobby and disclosure electronic reporting system ensuring compliance with federal lobbying reporting regulations. Manage and file the lobby disclosure contribution report (LD-203) for the Vice President and CAP PathPAC.
Manage Human Resources activities for the RU which includes onboarding/orientation activities, HR employee programs and HR administrative tasks.
Work with the Director, Professional Affairs to prepare the RU annual budget; serves as the Workday Adaptive data manager, tracks and monitor monthly budget and reports significant variances to RU senior leadership.
Support the Executive Operations Team in the smooth and efficient execution of Council/Committee Operations; including agenda book preparation and logistics planning/coordination of meetings and events.
Under direction of the Director, Professional Affairs, manage the RU's administrative functions for CAP-wide meetings and events, i.e., CAP Annual Meeting, Pathologists Leadership Summit.
Provide Direct Support to the Vice President, Policy and Advocacy:
Manage VP's calendar; coordinate and schedule meetings, conference calls and travel arrangements.
Prepare and submit expense reports.
Work on special assignments as requested.
Facility Management:
Lead staff responsible for coordinating with CAP facilities maintenance staff on ensuring a safe, secure, and well-maintained facility (DC Office) that meets CAP's health, security, office aesthetics and maintenance requirements.
Serve as the primary point of contact with CAP facilities maintenance staff on issues related to Information Systems (on-site computer and communication-related projects, repairs and upgrades including the management of outside vendors), telephone system and other office equipment.
Manage the CAP SMS emergency notification system and DC office emergency contact list.
Knowledge/Skills Required/Preferred
Personal:
Well organized, exhibit strong attention to detail and consistent follow-through on all assignments and duties.
Excellent service orientation and interpersonal skills.
Work independently, exercise good judgement, make independent decisions, prioritize tasks and be trustworthy.
Willingness to adapt to new situations and changing business needs.
Professional:
Excellent understanding of business practices and procedures.
Able to recognize confidential materials and manage appropriately.
Strong and effective administrative skills.
Excellent written and verbal communication skills.
Technical:
Proficient with Microsoft Office Suite.
User competency in Electronic Record Platforms such as Oracle Purchasing, Expense, Workday Adaptive and other applications.
Ability and willingness to learn new systems.
Education/Experience
Education
Bachelor's Degree preferred.
Experience
At least 5 years' office management/operations experience.
Experience with non-profit membership organization that is engaged in advocacy is preferred.
Related certifications
None
Additional Criteria
Location:
The Administrative Manager role is based out of the Washington, DC office and must reside within reasonable commute to the office.
Equal Opportunity Employer The CAP is an equal opportunity/affirmative action employer, providing equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, creed, color, religion, sex, gender identity and/or expression, national origin, age, ancestry, disability or genetic information, military status, sexual orientation, marital status, citizenship status, order of protection status, homelessness, or any other characteristic protected by federal law and the applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.
Applicants have rights under Federal Employment Laws:
Family and Medical Leave Act Equal Employment Opportunity Employee Polygraph Protection Act
Job Details
Pay Type Hourly
