Human Resources Assistant - San Diego, United States - U.S. Marine Corps

Description

Summary You will serve as a HUMAN RESOURCES ASSISTANT (MILITARY/OFFICE AUTOMATION) in the Installation Personnel Administration Center (IPAC) of Marine Corps Recruit Depot San Diego.

Responsibilities You will provide assistance, information, and administrative support to the Marines, Sailors, and civilian personnel assigned to the Depot.

You will prepare unit diaries timely and accurately; reconcile Unit Diary Feedback Reports; conduct audits of service records; generate, validate and take corrective action on rosters obtained from the Marine Corps Total Force System (MCTFS).

You will track and join inbound personnel, join and access recruits; service record book audit, create recruit records as they arrive and update permanent personnel records as required.

You will maintain and audit service records, verify documents are incorporated in the Official Military Personnel File; verify that units are submitting Junior Enlisted Performance Evaluation System Marks on required occasions.

You will be responsible for tracking and reporting all mandatory training events for recruits via Unit Diary.

You will prepare documents required for new joins (accessions) to include Servicemembers' Group Life Insurance (SGLI), DD Form State of Legal Residence), W-4 (Employee's Withholding Certificate), and DD Form 93 (Record of Emergency Data).

You will ensure uniformed service members receive Department of Defense benefits which they are entitled to. You will be responsible for recruit assignment via Marine Corps Training Information Management System (MCTIMS). You will screen recruits with dependents and provide additional forms to complete.

Requirements Conditions of Employment Qualifications Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-05 grade level or pay band in the Federal service or equivalent experience in the private or public sector performing most or all of the following duties: 1) Utilizing standard administrative processes, office operations, and office automated software and equipment to perform procedural and clerical work in support of military personnel programs, operations, and functions; 2) Processing military personnel actions using military personnel processing automated systems (e.g., Unit Diary Marine Integrated Personnel Service [UDMIPS], Marine Corps Total Force System [MCTFS], Marine Corps Training Information Management System [MCTIMS], Document Tracking Management Service [DTMS]); 3) Interpreting and applying military personnel, pay, and administration policies and procedures to ensure regulatory compliance; and 4) Communicating orally and in writing to effectively liaise with executive-level personnel.

This position requires the ability to type at least 40 words per minute. Your response to the typing skill question on the Occupational Questionnaire will be used in your qualification determination.

Additional qualification information can be found from the following Office of Personnel Management website:
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. Education Additional Information This position is covered by the Department of Defense Priority Placement Program. Additional vacancies may be filled by this announcement. Initial consideration for this announcement is limited to the number of applications listed at the top of this announcement. All applications received on the day the application limit is reached will be accepted and processed. A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments. If you are unable to apply online and request information about the Alternate Application process, please contact the Department of Navy's Employment Information Center.


Federal annuitant information:

The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants.

Policy information may be found at:
ICTAP Applicants:

To be considered well-qualified and exercise selection priority as an ICTAP candidate for this vacancy, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category or higher.

ICTAP candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location. Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate.

For more information about ICTAP eligibility please review the following link:
Military Spouse Preference applicants will receive priority consideration at the Full Performance Level (FPL) and if determined to be Best Qualified at the FPL, and selected, must be placed at the FPL. A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position. PPP applicants will be placed at the FPL, if determined Well Qualified (WQ). To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation.