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    Administrative Assistant - Austin, United States - City of Austin

    City of Austin
    City of Austin Austin, United States

    3 weeks ago

    Default job background
    Description

    Minimum Qualifications
    Administrative Assistant:

    • Graduation from an accredited high school or equivalent, plus three (3) years of experience in general clerical/secretarial experience.
    • Education and or experience will substitute for the minimum qualifications
    Licenses and Certifications Required:
    None.

    Administrative Specialist:
    • Graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity.
    • Experience may substitute for education up to a maximum of four (4) years.
    Licenses and Certifications Required:
    None
    Notes to Applicants

    The Austin Police Department ( APD ) collects and maintains an ever-growing amount of responsive information subject to the Texas Public Information Act ( TPIA ). The successful candidate will join the Austin Police Departments Open Records Teams. Three positions are available, two of which are Administrative Specialist and one of which are Administrative Assistants.
    The Administrative Assistant (1) positions in the Open Records Team will be responsible for answering telephones and providing updates on request statuses. The Administrative Assistant role will also be responsible for researching and retrieving standard requests for information and providing responsive information in accordance with the Freedom of Information Act ( FOIA )/Texas Public Information Act requests.
    The Administrative Specialist (2) positions will be responsible for all Administrative Assistant tasks as well as reviewing requests, determining what information Single Point of Contacts (SPOCs) in the department would have responsive information and coordinating time sensitive cost estimates from members across the department. The position also collaborates with the legal department to seek Attorney General rulings.

    Parking: Available in attached secure garage

    Payrates:
    Administrative Assistant: $20.80hr- $22.88hr
    Administrative Specialist: $ 23.76hr- $27.56 hr.

    City of Austin Application:

    A complete and detailed City of Austin employment application is required to help us better evaluate your qualifications. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. Please be thorough in completing the employment application and list all experience and education that is relevant to this position. Starting salary will be based on overall relevant experience and education. Application must include job titles, job duties performed, full or part time status. Your work history should include the duties you performed, any supervisory or lead responsibilities, and any equipment or computer software used.

    CBI :

    Must pass a Criminal Justice Information Systems ( CJIS ) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions. Please Click here to find more information.

    Secondary Employment:

    All Austin Police employees are prohibited from accepting or engaging in any secondary employment that might conflict or interfere with an employee's duty and responsibility to the Department.
    • APD must review all secondary employment.
    • Employees are required to submit a Secondary Employment Application for review and approval upon being hired with APD , as well as current APD employees considering Secondary employment.
    Benefits:

    Working with the Austin Police Department provides a number of health and welfare benefits, such as medical, paid leave time, retirement plan, training opportunities and more. Please click here to find more information.

    To learn more about working with the City of Austin, click here to watch a short video


    Travel:
    If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

    EEO /AA statement:

    The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call or Texas Relay by dialing

    The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

    Preferred Qualifications
    - Experience working in a law enforcement environment and dealing with confidential info
    - Experience managing a queue of requests and prioritizing accordingly
    - Experience responding to public information requests
    - Experience with GovQA Software
    Duties, Functions and Responsibilities
    Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

    Administrative Assistant
    Administrative Specialist
    Knowledge, Skills and Abilities
    Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

    Administrative Assistant
    Administrative Specialist
    Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
    City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call or Texas Relay by dialing

    The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

    Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.
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