Operations Administrator - Mcgregor, United States - Kinder Morgan

Description

• Coordinate monthly accrual, forecasting and variance reporting on a rolled up area basis for approximately $10.8 million dollar annual O&M spend and $1 million dollar annual Capital spend.
• Facilitate the preparation of operating and capital budgets to ensure the necessary materials, supplies, equipment, and personnel for operations support. Regularly analyze and review to determine requirements for improving efficiency.
• Work with Area Supervision to optimize operational efficiencies, utilization of resources, and team based management principles.
• Responsible for vendor setup and assisting with resolving vendor issues.
• Monitor and refine processes and procedures to more effectively utilize the skills and abilities of administrative support personnel.
• Coordinate/participate in the design and implementation of new administrative support mediums including documentation, databases, and facility utilization.
• Ensure that good relations are maintained with internal/external customers.
• Prepare invoices and enter into Lawson accounting system.
• Generate contracts, prepare general service agreements, work directives and request for services or materials.
• Time sheet review and entry into the HBS payroll system, maintain records including tracking of lost time, vacations and other employee records.
• Data entry for training records into the OQ ISNetworld program and tracking of company fleet vehicles.
• Actively participate in safety programs and initiatives.
• Maintain filing system for general office and DOT forms.
• Generate requisitions and do receiving in Lawson Procurement System.
• Reconcile and enter individual expense report coding into Lawson software.
• Inventory management including issuing, transferring, and auditing stock.
• Identify, report and correct safety and environmental concerns.
• Job level commensurate with experience and skill set.
• Other duties as assigned.

• Associate's degree in a business or technical field or equivalent experience
• Advanced Excel spreadsheet skills, including pivot table development
• Additional intermediate computer skills (knowledge of MS Office, operating systems, database applications, computer graphics, etc.)
• Math and financial skills (necessary to do budgeting and financial tracking)

• Knowledge of gas industry terminology

• Ability to follow Company policies and practices
• Possess a valid driver's license and meet company insurability requirements
• Excellent verbal and written communication skills
• Strong listening skills
• Ability to work under short-notice deadlines and prioritize work
• Ability to effectively communicate with personnel at all levels of the organization
• Ability to prepare and make presentations
• Customer oriented
• Must be able to work independently and function with limited supervision at times
• Must be able to work autonomously as situation dictatesPhysical demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to talk or hear.
• The employee is frequently required to sit and use hands to finger, handle, or feel.
• The employee is frequently required to stand and walk.
• The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• The noise level in the work environment is usually moderate.