- Manages all staffing needsscreens all applicants, facilitates hiring of practice staff and conducts performance reviews.
- Coordinates staff merit increases, promotions, and disciplinary actions.
- Reviews personnel problems with physicians and Regional Operations Manager. Consults with Regional Operations Manager and Human Resources prior to termination of any employee.
- Completes and updates personnel filesensures required forms are completed.
- Monitors and approves staff time and attendance records.
- Manage and approve all time off while maintaining appropriate staffing levels.
- Ensures all job functions are filled by trained personnel during periods of absences, filling in when needed.
- Maintains high morale and good relations with all stakeholders.
- Holds staff meetings at least monthly; prepares meeting minutes, and distributes them to staff, physician(s) and Regional Operations Manager. Regularly disseminates relevant information from Administration to necessary staff
- Models the AP Code of Conduct and demonstrates a commitment to the AP Compliance Program, standards and policies.
- Completes all assigned AP training (such as CPR, OSHA, HIPAA, Compliance, Information Security, others) within designated timeframes.
- Complies with Allergy Partners and respective hub/department policies and reports incidents of policy violations to a Supervisor/Manager/Director, Department of Compliance & Privacy or via the AP EthicsPoint hotline.
- Ensures office is opened and closed daily, according to protocol and maintains a leadership presence during operating hours.
- Ensures that staff validate insurance eligibility and prior authorization requirements in accordance with business lines, specialty services lines and Practice Manager checklist.
- Oversees and distributes work activities and staff schedules.
- Manages petty cash, daily-balance submissions, and deposits in accordance with company guidelines.
- Ensures consistent collection of payment at time of service.
- Reviews daily reports and ensures check-out staff accurately completed the daily close requirements.
- Actively participates in the marketing program as defined by Allergy Partners.
- Reviews accounts receivable reports regularly; brings aged claim balances and rejection patterns to the attention of departments and Regional Operations Manager.
- Effectively manages collection accounts. Speaks with patients who have large, outstanding balances and attempts to collect on the account or arrange a payment plans prior to referring to external collections.
- Reviews monthly internal financial and management reports with Regional Operations Managers and physicians with the goal of identifying trends or outliers and enacting appropriate operational changes.
- Maintains facility and all office and clinical equipment in accordance with Allergy Partners Practice Manager Checklist. Effectively manages medical practice procurement for both clinical and general office supplies.
- Keeps all physician files up to date: hospital privileges, licensure, managed care plan credentials, malpractice insurance, and CME.
- Maintains patient confidentiality; complies with HIPAA and compliance guidelines established by Allergy Partners.
- Attends CPR/BLS, OSHA, HIPAA, OIG, and all other training programs as required.
- Attends annual Practice Management meeting and participates in monthly Practice Manager conference calls.
- Meets with Regional Operations Manager and physicians to discuss operational, financial, and clinical management issues.
- Collaborates with physicians and corporate departments to facilitate market growth expectations.
- Responsible for effective patient communications (i.e. closures, delays, protocol updates, hours of operation, etc.).
- Completes other duties as assigned.
- Models the AP Code of Conduct and demonstrates a commitment to the AP Compliance Program, standards and policies.
- Completes all assigned AP training (such as CPR, OSHA, HIPAA, Compliance, Information Security, others) within designated timeframes.
- Complies with Allergy Partners and respective hub/department policies and reports incidents of policy violations to a Supervisor/Manager/Director, Department of Compliance & Privacy or via the AP EthicsPoint hotline.
- Undergraduate degree in business administration, healthcare administration, or similar discipline preferred. Extensive multi-disciplinary healthcare leadership experience may be taken into consideration in lieu of degree.
- A minimum of three years of work experience, with increased responsibility, in a medical office or related business office.
- Experience facilitating revenue cycle processes.
- Experience supervising medical office staff preferred.
- Knowledge of practice management/EHR applications, comfort using Microsoft Office and other web-based systems.
- Ability to problem solve and perform multiple/diverse tasks simultaneously.
- Solid understanding of scheduling efficiency and patient flow in a medical practice.
- Experience with fiscal management.
- Excellent communication skills with both patients and staff in a variety of circumstances.
- Engaging and encouraging a positive experience for our patients, their families, and our staff.
- A can-do attitude that shows initiative, teamwork, and willingness to adopt to change.
- Upholds a neat, professional environment.
-
Practice Manager III
3 days ago
Sentara Healthcare Charlottesville, United StatesCity/State · Harrisonburg, VA · Overview · Work Shift · First (Days) (United States of America) · The Practice Manager III partners with clinical leadership in dyad model to ensure the efficient and effective operations of one or more clinics/practices with 25 or more staff me ...
-
Assistant Practice Manager
2 weeks ago
Sentara Charlottesville, United StatesCity/State · Charlottesville, VA Overview · Work Shift · First (Days) (United States of America) The Assistant Practice Manager assumes responsibility, leadership, and accountability for daily operations. Coordinate work monitoring for quality of service. Support employees wit ...
-
Assistant Practice Manager
4 weeks ago
Sentara Healthcare Charlottesville, United StatesCity/State · Charlottesville, VA · Overview · Work Shift · First (Days) (United States of America) · Job Summary · The Clerical Support Team Coordinator assumes responsibility, leadership, and accountability for daily operations. Coordinate work monitoring for quality of se ...
-
Practice Manager Iii
1 week ago
Sentara Healthcare Charlottesville, United StatesThe Practice Manager III in conjunction with the Executive Director, Business Operations provides the management of the day-to-day operations while creating a positive work environment. This individual will provide operational direction and oversight of their assigned region of t ...
-
Assistant Practice Manager
2 weeks ago
Sentara Healthcare Charlottesville, United StatesThe Assistant Practice Manager assumes responsibility, leadership, and accountability for daily operations. Coordinate work monitoring for quality of service. Support employees with solutions for everyday operational needs. Manage multiple projects and performs work assignments a ...
-
Practice Manager
3 days ago
Antietam Eye Associates Waynesboro, United StatesApplies leadership, creative thinking, and analytical skills to improve individual practice performance and is an expert in solving operational issues · - Builds an effective team that works collaboratively to achieve results · - Addresses the practice's unique strengths and chal ...
-
APP Manager
1 week ago
Commonwealth of Virginia Charlottesville, United StatesThis is a manager position within our oncology service line for our advanced practice providers. This position will have an effort split of 70% clinical and 30% leadership time. The position will have a span of control of approximately 15-20 APPs and work closely with 2 other exi ...
-
Registered Nurse Care Coordinator
1 week ago
Commonwealth of Virginia Charlottesville, United StatesThe Registered Nurse Care Coordinator (RNCC) is responsible for (deliberate) organization of patient and family-centered care activities between two or more participants in which the RNCC uses advanced critical thinking to develop, implement, and evaluate individualized care plan ...
-
Commonwealth of Virginia Charlottesville, United StatesThe Contemplative Sciences Center (CSC) at the University of Virginia is seeking an Executive Director to lead it into its next chapter of growth, partnership, and impact. · The University of Virginia Contemplative Sciences Center (CSC) enhances human flourishing, well-being, and ...
-
Clinic Nurse Manager
1 week ago
Commonwealth of Virginia Charlottesville, United StatesManages the practice of professional nursing and patient care delivery within Ambulatory Operations. Provides clinical supervision and is responsible for daily operations of ambulatory clinic(s). Primary responsibilities include human resource management, financial management, an ...
-
Commonwealth of Virginia Charlottesville, United StatesWe are seeking a skilled and experienced Manager to oversee the operations of two clinics: the Women's Primary Care Clinic (PCC) and the Northridge Midlife Clinic. The Manager will be responsible for ensuring efficient and effective delivery of general gynecology care and procedu ...
-
Registered Nurse Care Coordinator
1 week ago
Commonwealth of Virginia Charlottesville, United StatesThe Registered Nurse Care Coordinator (RNCC) is responsible for (deliberate) organization of patient and family-centered care activities between two or more participants in which the RNCC uses advanced critical thinking to develop, implement, and evaluate individualized care plan ...
-
Registered Nurse Care Coordinator
1 week ago
University of Virginia Charlottesville, United StatesThe Registered Nurse Care Coordinator (RNCC) is responsible for (deliberate) organization of patient and family-centered care activities between two or more participants in which the RNCC uses advanced critical thinking to develop, implement, and evaluate individualized care plan ...
-
Licensed Practical Nurse
1 week ago
THE LAURELS OF CHARLOTTESVILLE, LLC Charlottesville, VA, United States Full timeNEW WAGE SCALE · Want to make a difference in someone's life every day? As a nurse with The Laurels of Charlottesville, you will work as part of a team providing skilled nursing and short-term rehabilitation care to our valued guests. If you have patience, compassion and a desi ...
-
Forest Management Coordinator
1 week ago
Commonwealth of Virginia Charlottesville, United StatesJob Duties · The Forest Management Coordinator will provide leadership in the implementation of the Forest Management Goals in the DOF Strategic Plan. Major areas of emphasis are forest management planning, effecting implementation of a wide variety of forest management practices ...
-
Pediatric APP
1 week ago
Commonwealth of Virginia Charlottesville, United StatesResponsible for provision of Advanced Practice Provider services, including assessment and management of patients across all clinical settings, (examples: ambulatory clinic, hospital, assisted living facility, skilled nursing facility/nursing home, ambulatory surgery center, and ...
-
Advanced Practice Provider
3 days ago
Commonwealth of Virginia Charlottesville, United StatesThis Advanced Practice Provider-Clinical Nurse Specialist (APP-CNS) is a vital member of the Charles O. Strickler Transplant Center's Leadership Council, supporting Adult and Pediatric solid organ transplant clinical practice across the entire care continuum, quality, safety, and ...
-
Department of Family Medicine
2 weeks ago
University of Virginia Charlottesville, United StatesResponsible for providing physician services, including assessing and managing patients in the clinic and other locations, i.e., hospital, assisted living facility, ambulatory surgery center, within the scope of licensing, training, and credentialing and depending on specialty. · ...
-
PT Per Diem UPG Only Endodontist
1 week ago
Commonwealth of Virginia Charlottesville, United StatesResponsible for providing physician services, including assessing and managing patients in the clinic and other locations, i.e., hospital, assisted living facility, ambulatory surgery center, within the scope of licensing, training, and credentialing and depending on specialty. · ...
-
Service Delivery Manager
1 week ago
Commonwealth of Virginia Charlottesville, United StatesUVA ITS ( ) is seeking a ServiceNow Delivery Manager. Reporting to the Director, IT Service Management, this position will oversee and improve production platform processes and the Agile practices of the team, ensuring they are optimized for quality and positive experience for ou ...
Practice Manager - Charlottesville, United States - Allergy Partners
Description
Job DetailsJob Location
44-02-Charlottesville - Charlottesville, VA
Description
Manages, supervises, and coordinates all physician office operations while exemplifying Allergy Partners culture and values. Promotes a positive patient experience through professionalism and accountability. Performs routine financial management. Communicates with Physicians and Regional Operations Manager to ensure maintenance and growth of an efficient physician practice operation.
Responsibilities include, but are not limited to the following: Personnel
This job has supervisory responsibilities which include the management of practice staff.
Typical Physical Demands
Position requires prolonged sitting, some bending, stooping, and stretching. Good eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, computer, and other office equipment is also required. Employee must have normal range of hearing and eyesight to record, prepare, and communicate appropriate reports.
Typical Working Condition
Normal office environment. Occasional evening or weekend work.
Qualifications
EDUCATIONAL REQUIREMENTS: