Graduate Studies Coordinator - Notre Dame, United States - University of Notre Dame

Description

Job Description : The Graduate Studies Coordinator is a key role in the Department of Psychology as this individual serves as a representative of the department and its program to administrators, vendors, students, families, alumni, and the public. Providing administrative support to the Director of Graduate Studies, the Graduate Studies Coordinator's top priorities will be to:

Oversee processes for graduate student recruitment, exams and dissertation defenses, competitions and awards; graduate student enrollment/registration

Schedule all graduate events and meetings which will require working closely with faculty and staff in and out of the department

Maintain an electronic database of graduate student information and statistics

Quickly retrieve specific statistics on the program from various locations and create effective formats for presentation of that information

Assign stipends and graduate student assignments on a yearly basis

Process payments/reimbursements for graduate students

Create and reconcile a spreadsheet for travel expenses, recruitment, and professional development in the graduate program

Update graduate student websites

Collaborate with the other department staff as a team to support the overall needs of the department

Other duties as assigned

Minimum Qualifications Education & Experience:

High school diploma or GED

3-4 years of administrative experience

Skills:

Excellent organizational skills, attention to detail, interpersonal skills, and oral and verbal communications skills

Takes initiative to prioritize to meet deadlines

Working knowledge of Word, Excel, google (email, calendar, drive, docs, sheets, forms)

A strong sense of, and commitment to confidentiality is essential because the individual in this position will handle a variety of confidential documents related to graduate students and FERPA laws must be followed

Preferred Qualifications

Knowledge of OnBase, e-forms, Endeavor and Banner not required, but looked upon favorably