- Coordinates all implementation aspects of assigned grants, including working with the County Attorney's office, the Finance Department of the Clerk of Courts, the grantor agency, the monitoring unit, internal and external auditors, the Procurement Division, the Office of Management and Budget Grant Management Office, and any external third-party organization performing a component of the grant management process.
- Prepares compliant scopes of work and schedule of deliverables and budget for written agreements based on the grant applications and regulations; monitors same throughout program execution; prepares agreement amendments, as needed, and receives Board of County Commissioners (BCC) approval.
- Oversees timely and compliant conclusion of the grant program by working closely with the subrecipient/developer/vendor/partner to provide guidance on program completion, submission and review of compliant pay requests, and compliant completion of all deliverables identified in the agreement.
- Prepares and maintains detailed work plans for each agreement with key deadlines and requirements; formally meets quarterly with all partners assigned and assures program objectives are met; provides technical assistance during program execution to partners.
- Acts as program subject matter expert in monitoring all partners; assuring all elements of program compliance are met; and supervising the completion of monitoring-related corrective action plans.
- Work closely with the assigned grant accountant on all common requirements to assure timely and compliant grant completion, including aspects such as executive summary development, match requirements, program income, or other revenue tracking and usage.
- May process purchase orders, review work orders, and change orders; prepare draws for reimbursement and process program payments.
- Conducts or attends interdivisional meetings regarding identifying community needs, implementing activities, and identifying funding needs; prepares materials for BCC authorization, such as executive summaries, and resolutions, and coordinates with the accountant on the development of budget amendments.
- Assists in the administration and implementation of each grant-related activity; works with the Procurement Division on requests for proposals for design/engineering and contractor; assists in the selection of contractors; holds pre-construction conference to review state and federal regulations; obtains wage decision and interviews workers on job site; certifies payrolls; approves invoices and submits for payment to contractor; amends work plans as necessary; works with participating parties; tracks expenditures.
- Aids, advice, support, and guidance to applicants and recipients of grants during the program operation and closeout phases.
- Assures the program meets it final objective and participates in assuring a compliant grant closeout by reviewing final records, pay requests, regulations, and grant agreement documents to ensure all requirements have been met; prepares any plans for the partner beyond closeout such as tracking for program income, Section 3 or Davis Bacon in future development.
- Prepares all subrecipient agreements and facilitates kick off meeting with subrecipients and coordinators and facilitates quarterly partnership meetings with subrecipients.
- Participates in all monitoring of subrecipients and participates in all planning meetings.
- Review and process all subrecipient's requests for payment in a compliant and timely manner.
- Establishes and maintains compliant grant program files with needed information for audit and monitoring purposes. Minimum Qualifications
- Bachelor's degree required.
- One (1) year of experience working with grant agencies and/or implementing federal and state grant programs subject to numerous regulations.
- Candidates without a degree should possess four (4) additional years of related experience.
- Fingerprinting Required. Supplemental information Salary offers above the minimum pay grade may be considered based on qualifications. Essential Employees may be required to work during an undeclared or declared emergency. The County's Administrative Office will determine who will be required to work on an incident-by-incident basis.
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Grants Coordinator I - Naples, United States - Collier County, FL
Description
Salary:
$58, $64,803.20 AnnuallyLocation : Naples, FL
Job Type:
Full Time, Regular
Job Number: 08756Department: Transportation Management ServicesDivision: Fiscal and Grants Services
Opening Date: 06/07/2024
Closing Date: 6/13/2024 11:59 PM EasternJob Summary The Fiscal & Grants Services Division is seeking a highly motivated and detail-oriented individual to join our team as a Grants Coordinator I.
This position administers grant programs within the Transportation Management Services Department and provides technical assistance as needed.Work involves oversight of grants; monitoring grant activity, timeliness, and compliance; and overseeing preparation of regular progress updates and reporting.
Essential FunctionsThis job posting is not intended to be an all-inclusive list of responsibilities, skills, or working conditions associated with the position.
Collier County BCC offers a variety of benefits to both regular full and part time employees. For information, click to view the comprehensive benefits package we have to offer you when you join our team.Individuals hired into temporary positions for a period of less than six months, volunteers and interns are not benefit eligible.
Temporary employees hired for longer than six months may be eligible for Florida Retirement System Benefits as well as others required by law.
01 APPLICANT NOTICE:
Your answers below will be used to review this application. The experience listed here MUST match the work history provided in your application.
Please note, it is not acceptable to use "See Resume" or "See Above" in your answers below and we do not accept resumes as a substitute for a completed application.
I understand and agree with the statements above. I do not agree with the statements above.02 Do you possess a Bachelor's degree?(NOTE:
Candidates without a degree should possess four (4) additional years of related experience.
) Yes, I have a degree or an additional 4 years of related experience No 03 Do you possess at least one (1) year of experience working with grant agencies and/or implementing federal and state programs subject to numerous regulations? Yes No 04 Briefly summarize your experience with grants of any kind (Federal, State, and other types of funding.) 05 Please describe your experience with grant compliance activities, including but not limited to preparing and submitting complete and accurate reports and forms.
06 Describe your experiences learning and using a variety of 'web-based' reporting systems outside of your organization's systems. Required Question
