Secretary (Associate Warden's Secretary) - Safford, United States - Department Of Justice

Description

Summary

Corrections professionals who foster a humane and secure environment and ensure public safety by preparing individuals for successful reentry into our communities.

Our highly-skilled, diverse, and innovative workforce creates a strong foundation of safety and security. Through the principles of humanity and normalcy, we develop good neighbors.

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Overview

• Accepting applications
• Open & closing dates

05/08/2024 to 05/22/2024

• Salary

$51,471 - $70,271 per year

• Pay scale & grade

GL

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Location

1 vacancy in the following location:

• Safford, AZ 1 vacancy
• Remote job

No

• Telework eligible

No

• Travel Required

Occasional travel - Travel may be required for training and/or work related issues.

• Relocation expenses reimbursed

No

• Appointment type

Permanent -* Work schedule

Full-time -* Service

Competitive

• Promotion potential

07

• Job family (Series)

0318 Secretary

• Supervisory status

No

• Security clearance

Other

• Drug test

Yes

• Announcement number

SAF

• Control number

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This job is open to

• The public

U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Clarification from the agency

• THIS IS A DELEGATED EXAMINING ANNOUNCEMENT OPEN TO ALL U.S. CITIZENS.

Duty Location:
FCI Safford, AZ

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Duties

Receives visitors, determines the nature of the requests, personally providing the information desired when it is of a routine or procedural matter, before referring them to the Associate Warden.

Maintains supervisor's calendar, takes request for appointments with supervisor and staff.

Serves as a liaison to the Associate Warden, personally processing requests.

Responsible for the preparation in draft and/or final form of material such as memoranda, letters, reports, requests, etc., as assigned.

Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution.

The staff correctional responsibilities precede all others required by this position and are performed on a regular and recurring basis.

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Requirements

Conditions of Employment

• U.S. Citizenship is Required.
• See Special Conditions of Employment Section.
• Selective Service Requirement:

The Career Transition Assistance Plan (CTAP) provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies.

If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP eligibility, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well qualified for this vacancy.

To be well qualified, you must satisfy all qualification requirements for the vacant position and score 85 or better on established ranking criteria.

You must provide a copy of your written notification of CTAP eligibility with your application.

Additional information about CTAP eligibility is at:
Click Here

Qualifications

To be considered for the position, you must meet the following qualification requirements:



Education:
GL-06 and

GL-07:

As a general rule, education is not creditable above GL-05 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.

OR


Experience:
GL-06 and

GL-07:

You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level in federal service.

To be creditable, this experience must have equipped the applicant with the particular qualifications to perform successfully the duties of the position, and must typically be in or related to the position to be filled.

Some examples of this qualifying experience are:

GL-06:

• Experience receiving visitors, determining the nature of the requests, personally providing the information desired when it is of a routine or procedural matter.
• Experience receiving, distributing, and routing incoming/outgoing correspondence, screening material prior to distribution to the appropriate person and establishing suspense due dates.
• Experience in the preparation in draft and/or final form of material such as, memoranda, letters, reports, requests, etc., as assigned.
• Experience in setting up and maintaining logs showing the status of actions and correspondence.

GL-07:

• Experience in following up on committee actions where indicated, including typing and distributing committee docket sheets, processing committee actions, and distributing copies to all concerned.
• Experience in scheduling and confirming a supervisor's appointments, special events and conferences and ensuring that the supervisor is fully briefed on the matters to be considered before the scheduled meeting in addition to resolving conflict in schedules whenever feasible.
• Experience in serving as an advisor/mentor to other institution secretaries on procedural matters such as correct procedures to follow in preparing correspondence.
• Experience in managing the institution's congressional response file, to include receiving all congressionals, identifying appropriate official responsible for response, suspending each congressional and following-up on late responses and proofing responses before forwarding to supervisor for review.

If applicable, credit will be given for paid and unpaid experience.

To receive proper credit, you must show the actual time (such as the number of hours worked per week) spent in activities.

Your eligibility for consideration will be based on your responses to the questions in the application.

Education

See Qualifications Section for education requirements, if applicable.

ONLY if education is a requirement/substitution for specialized experience, applicant MUST upload legible transcripts as verification of educational requirement.

Transcripts MUST be uploaded and electronically linked from USAJOBS at the time you apply and MUST include identifying information to include School Name, Student Name, Degree and Date Awarded (if applicable).

All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S.

Department of Education. For a list of schools that meet this criteria, Click Here.

Foreign

Education:
For information regarding foreign education requirements, please see Foreign Diploma and Credit Recognition at the U

S Department of Education website:
Recognition of Foreign Qualifications.

If you are selected for this position and qualified based on education (i.e. basic education requirement and/or substitution of education), you will be required to provide an OFFICIAL transcript prior to your first day on duty.

Additional information

This position IS NOT included in the bargaining unit.

In accordance with 5 U.S.C.

3307, a maximum entry age of 36 has been established for initial appointment to a position in a Bureau of Prisons institution.

If you are above the maximum entry age and have prior federal law enforcement coverage, you MUST submit an SF-50 to verify prior coverage.

Qualified Preference Eligible Veterans may be exempt from meeting the maximum age. Please refer to the Required Documents Section for the appropriate documentation to submit to validate veteran eligibility.


Special Conditions of Employment Section:
Appointment is subject to satisfactory completion of a pre-employment and panel interview, urinalysis, physical, and background investigation.

All applicants are subject to, and must satisfactorily pass all screening requirements in relation to National Crime Information Center (NCIC) and credit check.

All applicants not currently working in an institution will be required to complete a qualification inquiry regarding convictions of misdemeanor crimes of domestic violence in order to be authorized to carry a firearm.

The Core Value Assessment (CVA) is an in-person assessment that must be facilitated at a Bureau of Prisons Human Resource Servicing office.

On the day of the scheduled interview, a CVA will be administered.

The applicant assessment must be completed within a 70 minute time period and a passing score of 68 must be obtained.

Further employment consideration will not be extended if the applicant fails to complete the examination or fails to achieve a passing score.

Note:
The Core Value Assessment will not be administered to current BOP employees.

Successful completion of the "Introduction to Correctional Techniques", three-week training course at Glynco, Georgia is required.

Additional selections may be made if vacancies occur within the life of the certificate.

As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment.

To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.

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• Benefits

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A career with the U.S. government provides employees with a comprehensive benefits package.

As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Opens in a new windowLearn more about federal benefits.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.

Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application will be evaluated and rated under DOJ's Category Rating and Selection Procedures.

Based upon your self-reported responses to the assessment questions during the application process, your application will be placed into one of three categories: Best Qualified, Highly Qualified, or Qualified.

Applications will be reviewed from the top quality category.

Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed in this announcement.

If you are found qualified for this job, your resume and supporting documentation will be compared to the responses you provided on the online assessment questionnaire.

NOTE:

Candidates within the top quality category and who are eligible for veterans preference will receive selection priority over non-veteran preference eligibles.

If you are entitled to veterans preference, you should indicate the type of veterans preference you are claiming on your resume.

Although veterans preference points are not assigned under the category rating procedures described under "How You Will Be Evaluated", veterans preference eligibles are listed ahead of non-veterans within each category for which they are qualified.

In addition, qualified veterans with a compensable service-connected disability of 10% or more are placed at the top of the highest qualified category as defined by category rating procedures.

Experience that would not normally be part of the Federal employee's position is creditable when documented by satisfactory evidence (e.g., a memorandum from the manager, Human Resource Manager, SF-52, etc.)

What Competencies/Knowledge, Skills and Abilities are Required for this Position?

The following Competencies/Knowledge, Skills and Abilities (KSA's) are required:

GL-06 and

GL-07:

• Ability to communicate orally.
• Ability to communicate in writing.
• Ability to organize the workflow of clerical and administrative support functions.
• Ability to work with data on a computer.

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