Assistant Director - Austin, United States - University of Texas at Austin

Description

Job Posting Title:

Assistant Director - Dallas/Fort Worth & Houston MBA Student Affairs, Texas McCombs

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Hiring Department:

Red McCombs School of Business

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.

For more information about Texas McCombs please visit:

Purpose

The Assistant Director of Dallas/Fort Worth & Houston MBA Student Affairs will play a vital role in supporting the academic, personal, and professional development of MBA students. This position will oversee key aspects of the Dallas/Fort Worth & Houston MBA student experience, including academic immersions, student organizations, and co-curricular programming. The ideal candidate will have a strong background in student affairs, a demonstrated commitment to student success, and the ability to collaborate effectively with faculty, staff, and other stakeholders.

Responsibilities

• Lead the daily operations and activities of the Dallas/Fort Worth & Houston MBA programs, ensuring compliance with university, state, and federal policies and regulations. Oversee logistical and technical coordination of class weekend management, including advising on-site coordinators and trouble-shooting concerns, ensuring smooth execution of the academic programs.
• Recruit, manage, train, and evaluate assigned staff by providing guidance and direction to reach strategic and operational goals and objectives. Conducts performance evaluations and sets performance expectations. Participates in professional development for self and advocates and supports professional development for unit staff.
• Provide professional coordination in the execution of day-to-day academic programs' activities, as appropriate to program objectives. Manages relationship with internal stakeholders, including faculty, admissions, marketing, Career Management, and McCombs, to ensure successful delivery of academic and co-curricular curricula. Oversee external vendor management, including catering, lodging, and event venue partners.
• Manage WPMBA event management, including new student onboarding, orientation, immersive/residential seminars and workshops, events, and graduation. Establishes goals, objectives, and measurable outcomes for activities in coordination with program leadership. Collaborates with cross-program staff for strategic alignment.
• Manage unit budget(s) in collaboration with the Working Professional MBA Managing Director. Responsible for monitoring and adhering to individual and portfolio level program budgets.
• Establish and evaluate feedback mechanisms to monitor and ensure receipt of stakeholder feedback with the goal of enhanced student success and academic outcomes. Analyze and report findings to program leadership and key stakeholders. Utilize collected feedback to drive continuous improvement initiativesto optimize the overall academic experience, ensuring alignment with institutional goals and objectives. Identify and implement new methods or mechanisms for feedback when appropriate.

Required Qualifications

• Master's degree in higher education leadership, business administration or related field. At least four years of experience coordinating programs in an educational or corporate environment.
• Proven ability to exercise high levels of discretion and judgement, providing practical solutions in the resolution of complex issues.
• Demonstrated ability to manage multiple responsibilities simultaneously in a fast-paced environment.
• Demonstrated success in managing relationships with multiple stakeholders and navigating matrixed organizations to accomplish program goals
• Demonstrated success in process improvement and project management.
• Effective communication skills and ability to work both independently and as a member of project teams.
• Ability to work flexible hours including evening and weekends
• Demonstrated experience with Microsoft Teams, Zoom and/or other remote communication technologies as well as webinars.
• Strong written and verbal communication skills and the ability to communicate difficult and complex matters effectively to a range of audiences and skill levels.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Working knowledge of graduate programs, continuing education programs, or non-traditional masters' programs. Experience working with faculty, administrative personnel, and graduate student stakeholder groups.
• Experience managing user-facing technology applications.
• Experience working in an environment making strategic decisions and/or prior success executing business development initiatives.
• Experience managing and supervising a cross-functional team
• Proven competency in developing and leading complex collaborations between companies and institutions of higher education or governmental agencies.

Salary Range

$72,000 + depending on qualifications

Working Conditions

• May work around standard office conditions (shared office space provided) with repetitive use of a keyboard at a workstation
• Regular weekday hours required. Work hours will flex according to program commitments requiring regular weekend and evening availability.
• Extended hours and weekend travel to support Houston and/or Dallas class weekends/programming
• This is an Austin, Texas-based position and is eligible for Hybrid work.
• Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas